CITY OF HOSCHTON CITY COUNCIL 65 CITY THURSDAY, FEBRUARY 8, 2024 AT 6:00PM HOSCHTON COMMUNITY CENTER HOSCHTON H HOSCHTON SQUARE, WORK: SESSION DRAFTI MINUTES CALLTO ORDER at 6:00pm by Mayor Martin by Councilmember Courter, and all in favor. REPORTS BY MAYOR, COUNCIL, AND STAFF AGENDA APPROVAL Motion to approve with no changes by Councilmember Sterling, seconded OLD BUSINESS 1. Garland Contractors, Inc. Public Works Building Estimate The project is in the budget. NEW BUSINESS 1. Creekside Townhomes Elevations Approval The new architectural elevations which have been presented to the Council comply with the 50% brick or stone rule; the staff recommendation is approval. 2. Resolution 24-03: City of Civility Designation This designation is a promise from the Council to. set a positive example through their 3. Resolution 24-04: Property Acquisition from Bobby L. Blankenship and Dianne S. The City has entered into a contract to acquire 17.109 acres from the Blankenships. The property will be purchased entirely, from impact fees collected, from developers. The park impact fee balance is currently) just over, $800,000; those funds must be used to acquire park land. The property is ideal because iti is centrally located, accessible, and conduct. Blankenship contiguous to other city property. 4. Resolution 24-05: Awarding Construction Contract for the South Water Tank Project Jerry Hood of EMI shared that the lowest bid received fora a1 1 million gallon water tank was 54,225,000.00. EMirecommends consideration of awarding the contract based on a7 750,000 gallon tank at a total project cost of $3,349,075.001 to Phoenix Fabricators, which is $875,925.00 less than the 1 million gallon tank. While there would be some loss ofs storage, the City would: still have substantial and adequate storage. for decades to come. The current and future redundancy and connectivity (with Braselton, Jackson County, and Barrow County) negates some needj for elevated storage. Coupled with the new. 12" grid through the city, the new water tank could increase water pressure by 40- 50psi (fire hydrants e1op20ogalonyminve, 5. Resolution 24-06: Awarding Contract for Phase 1B Water Distribution System Jerry Hood of EMI explained that the lowest bid was received from Griffin Bros. in the Improvements amount of $948,431.84. 6. Resolution 24-07: Updating Authorized Signers on Bank Accounts Pro Tem David Brown, and City Manager. Jennifer Harrison. This resolution would change the bank account signers to Mayor Debbie Martin, Mayor 7. Resolution 24-08: A Resolution Accepting from KH Twin Lakes, LLC, the Dedication of 0.027 acre of right of way along the southeast side of Peachtree Road. Staff recommendation: approval 8. Resolution 24-09: A Resolution Accepting from Hog Mountain Properties, LLC, the Dedication of 0.092 acre of right of way along the southeast side of Peachtree Road. 9. Resolution 24-10: A Resolution Accepting from Hog Mountain Properties, LLC, the Dedication of right of way along the northwest side of Peachtree Road. Staff recommendation: approval Staff recommendation: approval 10. Resolution 24-11: A Resolution Accepting from DCH Montebello, LLC, the Dedication of right of way along the northwest side of Peachtree Road. Staffre recommendation: approval 11. Request that the Hoschton City Council initiate an application for variance (V-24-01) to the Hoschton zoning ordinance, Article IV, "Zoning Districts," Section 4.11, "C-2, General Commercial Highway Oriented District," (Table 4.4, Dimensional Requirements for Non-Residential Zoning Districts," to reduce the required front building setback of Peachtree Road Extension right of way (east property line) from 15 feet to 5 feet for property (Map/Parcel 120/0131; 1.54 acre) fronting on the east side of SR5 53 and the south side of Towne Center Parkway) on behalf of the property owner (Towne Center There is one segment of the planned Peachtree Road Extension that is not controlled. by the Kroger development. The property owner has been reluctant to dedicate that land to the city because they are worried about creating a new setback of 15feet from the new right of way line. Planning staff suggests a variance reducing the building setback abutting the east property line from 15j feet to. 5f feet. Zoning would remain C-2. 53, LLC, Property Owner) (C-2 zoning) CITIZEN INPUT none EXECUTIVE SESSION (IF NEEDED) none needed ADJOURN Motion to adjourn at 7:15pm by Councilmember Sterling, seconded by Councilmember Lawson, and all in favor. ROLLCALL: Mayor Debbie Martin Councilmember Christina Brown Councilmember David Brown Councilmember Scott Courter Councilmember Jonathan Jackson Councilmember James Lawson Councilmember Fredria Sterling ALSO PRESENT: City Planner Dr. Jerry' Weitz City Engineer Jerry Hood City Manager. Jennifer Harrison City Attorney Abb Hayes Asst. City Clerk. Jen' Williams Approved: Debbie Martin, Mayor Date Jennifer Williams, Assistant City Clerk MONTHLY DEPARTMENTAL REPORTS CITY MANAGER REPORT JANUARY 2024 Met with our Engineering team to discuss capital projects Met with Brewer Engineering to discuss the layout for the public park at 1531 Mulberry Street Met with the department heads to discuss day to day projects for themselves and their department for 2024. Bidding for Water Line Upgrade for Phase 2 Department heads, human resource and myself met with all employees individually and reviewed goals Met with Councilmember Dave Brown, Water/Sewer Superintendent Brett Day, Mayor Debbie Brown, Jerry Hood, Engineer and myself to review capital projects for water and sewer and concerns at Deer Meeting with Senator Frank Ginn along with other counties and cities to discuss future water supply Mayor and myself met with GDOT and discussed the upcoming Q&A that they will present. City Manager, Water Supervisor, Mr. Brett Day and Mr. Greg Bennet and our Engineering team met with Water/Sewer Supervisor, Mr. Brett Day met with the GAI EPD1 to conduct a water audit. Thisi is ar routine inspection of the water system they perform about every threey years to ensure the cityi isi in compliance with all ther rules andi regulations of the GA Safe Drinking Water Act andi that we aret following the guidelines of our Statei issued' Water system permit and GA Groundwater Permit. City Manager met with Councilmember Tinal Brown, President of Hoschton Historic Preservation, Ms. Karen' Wittry along with Ms. Carol Tanner to discuss the renovation needs for the home at 153 Mulberry Our Team met with Kolter and our well exploring team to determine ift their would be good well sites on the Kolter Development Site. Wel hope to have a report back to share with all Mayor and Council soon. Mayor Martin, Councilmember Dave Brown, City Manager, City engineer, Mr. Jerry Hood and' Water Supervisor, Mr. Brett Day met with Barrow CountyWater Supervisor, Mr. Chris' Yancy to discuss Mayor and City Manager set up interviews with 7i individuals that have shown interest in being apart of the Planning and Zoning Committee on March 31,2024. 30 mini interviews between 9am- Creek. project. contractor to discuss finalizing the last steps for Phase 1 Water Update Lane. We look forwardi to sharing this report with Mayor and Council soon. infrastructurei fort future needs of more capacity. 12:30pm. Mayor Martin will have updates fora all Council. Best Regards, Jennifer Harrison Cityl Manager Police Department Report 01/31/2024 1. Reports and Citations- The Police Department generated right at 250 incident numbers since Jan. 1 and wrote 58 citations in the month of January. 2. Court- We will have court again on February 15th at City Hall. 3. Training- Officer Kesler has been on light duty and has completed several online courses this month including community policing, use off force, human trafficking and several others. PW Department Activity Report-anuary 2024 A. Week 1 (1.1.24) a. Removed Christmas lights and decorations b. Removed trash along Josh Pirkle, West Jefferson, and EastJefferson C. Set-up speed limit sign in front of WJES d. Weekly trash pick-up-City Hall/City Square e. Weekly set-up at community center f. Weekly check of all streets signs for damage and maintenance g. Weekly check for illegal R-0-W signs B. Week 2 (1.8.24) a. Remove debris from Deer Creek Cross Drain b. Check all city storm system during storm event of C. Cleared storm drain at 94 Deer Creek Trail 1.9.24 d. Removed trash along Town Center Pkwy, New Street, Broad Street e. Weekly trash pick-up-City Hall/City Square f. Weekly set-up at community center g. Weekly check of all streets signs for damage and maintenance h. Weekly check for illegal R-O-W signs i. C.Week 3 (1.15.24) a. Weekly Truck checks Maintenance and tools) b. Weekly trash pick-up-City Hall/City Square C.V Weekly set-up at community center d. Weekly check of all streets signs for damage and maintenance e.V Weekly check for illegal R-O-W signs f. Removed trash along Hwy 53, Nancy Blvd, and Jackson Trail D. Week 4 (1.22.24) a. Weekly Truck checks Maintenance and tools) b. Assisted W/S with jetting Brook Glen sewer lines C. Started reshaping Nancy ditches and removed debris from storms d. Weekly trash pick-up-City Hall/City Square e. Weekly set-up at community center f. Weekly check of all streets signs for damage and maintenance g. Weekly check for illegal R-O-W signs h. Removed trash along Peachtree road i.N Monthly Safety and MS4 staff meeting E. Week 5 (1.29.24) a. Weekly Truck checks Maintenance and tools) b. Weekly trash pick-up-City Hall/City Square C. Weekly set-up at community center d. Weekly check of all streets signs for damage and maintenance e. Weekly check for illegal R-O-W signs f. Assisted W/S by taking chemicals to wells g. Unloaded sewer rings and lids donated by dirt works h. Located sewer manholes along Bell Ave., Board Street, West Jefferson, and hall street for clean-up - - HOSCHTON SAFETY & MS4 MEETING ATTENDANCE SIGN IN Date).26-4 Department: wwke/swer/pz Courkes Oisulvge Safety Topic: ExCavahin SaRely MS41 Topic: Thhas Shometer Attendees: She Hess hn Fouls Derisk Ehaege Jock lwow Nupne Coniz S0lVAEeS JasBuehe DuLA Ch d Wheder BWub Bre y Safety Coordinator: EXCAVATION SAFETY II Utility Color Codes Volume 1F Fast 100 Issue 11C-2 Hazards posed by striking buried underground utilities include property In addition to OSHA rules, workers should be aware that there may be specific state, municipal, or local rules for "Call before you dig" where the ) Always respect the markings and flags placed by the locating service. OSHA Standard 1926.651(b)(1) states that the estimated location of utility installations, such as sewer, telephone, fuel, electric, water lines, or any other underground installations that reasonably may be expected to be encountered during excavation work, shall be determined prior to opening an excavation. damage, injury, electrocutions, and even explosions. work is being done. Call 811 from anywhere in the country a few days prior to working on excavations or trenches and the call will automatically be routed to the local one call center. Prior to excavation and calling before you dig some states require contractors to "white line" the area proposed for "White line" the area by painting arrows, dashes, dots, or lines in the area the crew will be digging before the locate service arrives. OSHA Standard 1926.651(b)(2) says that utility companies or owners shall be customary local response times, advised of the proposed work, and asked to establish the location of the utility underground installations prior to the COLOR CODE FOR MARKING UNDERGROUNDUTILITIES PROPOSED EXCAVATION TEMP SURVEY MARKINGS FLECTRIC - POWER GAS-OIL-STEAM TELCO- - COMMUNICATIONS excavation. contacted within established or POTABLEWATER RECLAIMEDVWATER SEWER-I DRAIN LINES start ofactudle excavation. Noti for resale or unauthorized redistribution. For allt terms & conditions that apply, please visit www.weelyalely.com: @ Weekyaielycom,C weeRlysalety.com HOSCHTON January 2024 Monthly Report Water Daily water route check of connections, water tank and random sample sites Daily checks and operations of both city wells Daily water sampling Weekly well cleanings Monthly Meter high usage and non-read meter reading Pulled monthly Reporting EPD: Samples Pulled monthly Bacteriological samples throughout water system Replenished Chemicals at both Wells Daily utility locates, 272 water/sewer locates for the month of. January Recorded all daily, weekly, and monthly Data Completed and Submitted Monthly' Water Reports to EPD Repaired Well vent at Cabin Drive Well Repaired chemical leak at Cabin Drive Well Deep Cleaned Both' Well Buildings Repaired 3 water leaks in system Flushed Sampling stations around town EPD came and completed a Sanitary Survey Inspection on the Water System Repaired Water Sampling station in WildFlower subdivision Meeting with Emory & Garrett and Kolter about potential well sites, walked the property Met with Barrow County again regarding Purchase Water Had Bid Opening for South Water Tank Had Bid Opening for Water System Improvements phase 1B Ind depth truckinventory was Completed and updated the Monthly/weekly Checklists Installed 11 new water Meters The Village Sidewalks were repaired from Decembers Water leak Repair Wastewater Daily Plant check of equipment and processes Daily sampling and testing of plant Effluent Daily Instrument calibrations Daily lab equipment temperature checks Weekly process control lab work Weekly Automatic samplers turned on and checked Pulled Weekly permit samples Performed weekly permit Lab testing Recorded all daily, weekly, and monthly Data Performed Maintenance on Dewatering Belt Press Performed Weekly and monthly Maintenance on Clarifiers Performed Weekly Sewer pump: station and generator check Ran Belt Press weekly to remove excess solids in Plant Weekly Washdown and cleaning of tanks, troughs, and filter Daily utility locates, 272 water/sewer locates for the month of January Completed and Submitted Monthly' Wastewater Report (DMR) to EPD Finished New Pump Station Startup (Twin Lakes #2) Removed trash barrels from Lift Stations Oliver Electric repaired Sludge pump issue Replaced level Transducer for EQI Pond Jetted sewer Backup in Brook Glen subdivision Clean/jetted several sewer lines in Brook Glen Started Sewer line/Right of Wayi inspection and Cleaning Found several older and buried Sewer Manholes Raised three Manholes to make visible and West Jefferson Street. Met with EMI and done ai field evaluation of the grinder pump system at Panther court Oliver Electric Repaired Decant Valve on Digester Tank Fixed Driveway at Towne Park Lift Station Inc depth truck inventory was Completed and updated the Monthly/weekly Checklists Courter/ Jacksow DDA Report 1) Willl be approved on 2/12 at DDAI Meeting 3) We have started to create a Hoschton PDF Marketing & City Story 4) Working on Vision and Mission Statement 6) Met with the Developer of the New Italian Restaurant 2) Met with Chair & Vice 5) Met with Mark Koomay - discussed the demographics and make up of City Residents & Needs 7) Met with the Developer of the New Larry's Garage -The Garden (Toured & Reviewed Initial 8) Spoken with Potential New DDA Supports/Members - Business Owners within Hoschton 9) Mayor Martin and walked and visited the business along the City Square -handed on small Plans) thank bags with our cards 10) Visited the Mulberry Park Site - walked the area & reviewed the plans MEG Report (Marketing, Economic & Growth Committee) 1) Spoken with Six potential members - looking for leaders within the community that would like tol help create a Vision for the City = We are looking for 7tos 9 volunteers-working on 3) JJ. Jackson and lworking on creating a short one minute video about Hoschton 5) Have multiple meetings set up with Business Owners within Hoschton representation of the whole citya and community. 2) Interviewed multiple candidates 4) Working on the PDF Plan -1 the City 6) Working on setting up our first conference called with the above candidates to discuss thoughts 8) Working on creating a Architectural Document for review by the Citizens, City Manager and and creating a working plan of action 7) Meeting with the Econ Growth Leader of Suwanee Mayor & Council D.BIDWA 5&10 Year Projection Study Description and Methods City ofl Hoschton Objectives of study: Project the City ofl Hoschton revenues and expenditures (both capital and operating) fori five-year and ten-year periods (2029 or 2030 and 2034 or: 2035)to determine future planning and funding projects. Consider prospects and possible alternatives revenue sources. Outline thei implications of various land use and budgeting decisions. Provide rationale for considering additional funding sources. Indirectly, the project will result in a fiscal impact analysis of sorts for different land uses. Anticipated schedule: Council & Mayorin. June: 2024. PROPOSED METHODS: REVENUE. PROJECTION Task 1: Determine existing baseline valuation ofp property tax digest (Fee Simple) Task: 2: Predict land use change: Task; 3: Describe future land use prototypes Task. 4: Sample valuation data base for valuation per acre for each land use prototype. Task 5: Project the assessed valuation ofi future development valuation based ont the land use prototype (example below). Map/Parcel Location Acres Existing Land use Take the parcel data set forl land use change and assign thei future property tax assessed SAMPLE ID Quantification of Year development buildingor# years ori 10 units) Predicted Predicted Assessed prototype future valuation (see changei is assessed minus predicted valuation future description (square feet of to occur(5 ($) Commercial, 92,300 squaref feet Year: 2029 valuation (increase above existing) below) community scale years) Ho1/024B (Kroger) SR53 9.23 $92,300 Task 6: Project city property tax revenue based on the existing millage rate Task 7: Project other revenue sources based on the parcel data base for parcels with land use change (new development): (all team members) 1 Thesei includel local option sales tax and special local option sales tax for commeria/industrial parcels as well as development impact fees, building permit fees, water and sewer fees Revenue Source Property tax revenue Sales taxes (local option) SPLOST Impact fees Stormwater fees Development/Dulding permit Water/sewer Franchise fees Grants Sale of cemetery plots LMIG) Others Total 2029 2034 intergovernmental fiscal transfer (e.g., PROPOSED METHODS: EXPENDITURES 2 CityofHoschton Community Alliance Report Dr. Fredria Sterling February 8, 2024 Last month, Jan 23, 2024Imet with members of HWCC: and the group made the decision to offer a deserving senior ascholarship Isent and email to the counselors at Jackson County High School and East Jackson High School to share our scholarship opportunity. On Monday, Feb 5,Imet with Toni Doyle one oft the counselors at JCHS and discussed our purpose and details in making it available toa Senior, Class of 2024. Deadline to apply in March 29. Iam waiting to hear from East Jackson High School at present. There will be an interview process conducted by HWCCs scholarship The Scholarship will be awarded before graduation at an Honors In the process of getting flyers made to be distributed atl local The amount ofthe scholarship will be determined at our next scholarship meeting which is the 4th' Tuesday of every month. to the college or technical school oftheir choice committee during the month of April. Day program at the high school. churches.