CITY COUNCIL STUDY SESSION MINUTES TUESDAY,NOVEMBER1,2016 1. CALLTO ORDER/ROLL CALL 3. PUBLIC COMMENT ON AGENDA ITEMS 4. UNFINISHED BUSINESS  ITEMS DISCUSSED  2. ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE  A. APPROVE SCOPE OF WORK AND PROFESSIONAL SERVICES AGREEMENT WITH ESA FOR SUZUKI ECOLOGICAL ASSESSMENT, AB 14-118 - EXECUTIVE B. ORDINANCE NO.2016-29, COMPREHENSIVE PLANT UPDATE, AB 15-018-PLANNING . ISLANDWIDE TRANSPORTATION PLAN, AB 16-148- PUBLIC WORKS D. 2017-2018 PROPOSED BUDGET DISCUSSION 5. FOR THE GOOD OF THE ORDER . ADJOURNMENT 1. CALLTO ORDER/ROLL CALL7:01 PM  Deputy Mayor Medina called the meeting to order at 7:01 p.m. with Councilmembers Blossom, Peltier, Roth, Scott, Tollefson, and Townsend present. Records Management Coordinator Jahraus monitored the recording of the meeting and prepared the minutes. 2.A ACCEPTANCE OR MODIFICATION OF AGENDA/CONFLICT OF INTEREST DISCLOSURE 7:01 PM  MOTION: Imove we accept the agenda as presented. TOMANSENDTOLLPENON: The motion carried7-0.  Mayor Tollefson announced. al Legislative Reception, November 10 at the Clearwater Casino.  Deputy Mayor Medina announced aj public open house regarding Highway 305 at the Bainbridge High School Commons 6:30 p.m. Duet to the presidential election on Tuesday, November 8 the City Council business meeting will take place on Monday, November 7  to 8 p.m. at 7:00 p.m. None offered.  3. PUBLIC COMMENT ON. AGENDA ITEMS 7:04 PM  4. UNFINISHED BUSINESS 7:04 PM  A. APPROVE SCOPE OF WORK AND! PROFESSIONAL SERVICES AGREEMENT WITH ESA FOR: SUZUKI Previously, the City Council directed staff to prepare al Request for Proposal (RFP) for an ecological assessment oft the Suzuki Property, During the process of developing the RFP, it was determined that a more effective process would be to develop al Request for Qualifications (RFQ), which would allow the City to select a consultant and develop the Scope of Work in conjunction with the The Environmental Technical Advisory Committee has reviewed and ranked the Statements ofQualifications received in response to thel RFQ. Based on the ETAC's review and ranking, ESA is the recommended consultant for completion oft the Suzuki Ecological Assessment. During the October 18, 2016 meeting, the. City. Council authorized. the City Manager to initiate work with) ESAto develop a scope of work and professional services agreement for Council consideration at the October 25 meeting. At the October 25, 20161 meeting, a motion was made to revise thej proposed scope of work to specify more clearly the assessment generally on the Suzuki property; to ask ESA to articulate their proposed methodology for hydrologic aquifer recharge analysis; and  ECOLOGICAL, ASSESSMENT, AB 14-118 - EXECUTIVE  consultant.  to return at the next meeting with ar revised form of scope of work.  Public Comment 7:08PM  Matt ? suggested that thes scope of work included arsenic testing to the ecological review.  MOTION: Imove that the City Council authorize the City Manager to execute the Professional Services Agreement with ESAJ for the Suzuki Property Ecological. Assessment.  TOLLEFSONROTH:    CITY COUNCIL STUDY SESSION MINUTES TUESDAY,NOVEMBEK 1,2016  AMENDMENT: Councilmember. Peltier moved to add lead and arsenic testing a party oft the  agreement. The motion diedj for lack ofasecond. The original motion carried 7-0.  B. ORDINANCE NO. 2016-29, COMPREHENSIVE PLAN UPDATE, AB 15-018-1 PLANNING 7:13 PM Action Item: Discuss and possibly amend thel Planning Commission's recommended DRAFT Land Use, and Water Resources Thel Planning Commission completed their review andi recommendation oft the DRAFT2 2016 Comprehensive Plan (Plan) on October 13,2016, and has hereby forwarded their recommended DRAFT Plan on to the City Council tol begini its review. At the October 18, 20161 meeting, the City Council reviewed and amended thel DRAFTI Introduction chapter ofthel DRAFT2016. Plan. The Council agreed on ar review process to review and discuss changes tot the first four elements oft the plan as as starting point. Councilmembers agreed to forward any comments/questions or suggestions about the Elements to City staff early enough to include the questionssuggestions in the Council meeting packet to allow the public, other Councilmembers, and stafft time to digest suggestions. Melanie Keenan, offered detailed comment on the Water Resources Element and shared concern regarding the public process. Ms. Malcolm Gander, echoed Ms. Keenan's comments and conçerns and would like to see as seawater intrusion policy established. Krista Little, stated she will submit a more detailed comment but wanted to: reinforce the need toj place the contaminated water item  Elements.  Public Comment  Keenan sent alll her comments and suggestions in an email to City Council.  under the environmental and human services element.  7:36PM  MOTION: Imove to direct stafft toj provide language in the Water. Resources Element introduction language that acknowledges that Bainbridge Island has been designatedasole source aquifer community and add a definition ofsole source aquifer in thei introduction. PELTIERMEDINA: The motionj failed. 3-4. (Roth, Blossom, Tollefson, Scott)  7:42PM  MOTION: Imove to amend the Water Resources Element Vision to1 read: Bainbridge. Island's water resources have been conservedj for) future generations, in part, by the creation ofo critical aquifer conservation zones, appropriate regulation of development, and protection oft the natural landscape. Applying the precautionary principle to land uses, the quality and quantity ofthe Island's water resources. remains adequate for allj forms oflife to thrive on the Island. Bainbridge Island's Aquifers are continuous'y. monitoredj for quality and quantity and maintained well above the early warning levels. The quality, for most ofthe Island's consumed water is Education regarding water conservation has resulted in a significant reduction in the average water consumption, per household. The. Bainbridge. Island groundwater model is regularly updated with new data and results from model runs are used to maintain long-term sustainability ofthe Island's water resources. Low impact development techniques are applied to all landi uses PELTIERBLOSSOM: The motionj failed 3-4. (Scott, Tollefson, Roth, Townsend) MOTION: Imove to amend Water Resources Element W.RI in Goals and Policies toi read: Manage the water resources of the Island in ways that preserve, protect, maintain and where necessary restore ande enhance their ecological and hydrologic) function. Degradation of water resources will not be allowed. climatic conditions and their effects on the water cycle.  monitored. to ensure that it exceeds. standards. set for drinking water.  andi redevelopment.  7:44 PM  Maintain the long-term. sustainability oft the Island's water resources, taking into account) future Manage new development and population, growth. so that water resources. remain adequatej for  the indefinite future.  2    CITY COUNCIL STUDY SESSION MINUTES TUESDAY, NOVEMBER 1,2016  Groundwater; surface water ands stormwater monitoring, data assessment andi reporting should be current and available, including future projections ofavailability, quality andi need. PELTIER: The motion died for lack ofasecond. MOTION: Imove to change "necessary" to "possible" in Goal WR-1, TOLLENSONTOMNSEND: The motion carried7-0. MOTION: I move to change "ini tandem" to "together" in Policy WR 1.4, TOLLESONSCOTR The motion carried7-0.  7:47PM 7:50PM 7:52PM  MOTION: Imove to amend Policy WR2.1 to read: Recognize that the entire Island) functions as Low impact uses and less intense development are appropriate for areas with high aquifer recharge. Low impact uses include certain types ofo development for buildings, roads or parking, typically at lower densities, that have ai reduced area of impact on the land, andi incorporate. Low Impact Development; practices and design. Low impact uses do not depend on regular applications offertilizers or pesticides, or the use ofo other toxic chemicals and materials that Low impact development is an mironmentalvy-rlemd)y approach to site development and stormwater management emphasizing the integration ofs site design and planning techniques that conserve and protect the natural systems and hydrologic functions ofa site. AMENDMENT: To strike the word "entire" from thej first sentence oft the Water Resources  an aquifer recharge ared.  potentially contaminate, groundwater.  TOLLERSONBLOSSONT Policy 2.1.  The amended. motion carries 6-1. (Peltier) MOTION:Imove. to amend. Policy WR 2.1 to read: techniques are essential for maintaining aquifer recharge.  8:00PM  Recognize that the entire Islandj functions as an aquifer recharge ared. Low impact development Low impact uses and less intense development are appropriate, for areas with high aquifer recharge. Low impact uses include certain types of development, for buildings, roads or parking, typically at lower densities, that have ai reduced area of impact on the land, and incorporate Low Impact Development practices and design. Low impact uses do not depend on regular applications off fertilizers or pesticides, or the use of other toxic chemicals and materials that  potentially contaminate groundwater. PELTIER: The motion died) for lack ofasecond.  8:01PM 8:06F PM 8:08PM  MOTION: Imove to strike "public and private" and replace with "existing" in Policy WR2.3 MOTION: In move to rewrite Policy WR: 2.5 to read: "Advocate to the appropriate regulatory MOTION: I move in WR2.91 to add additional words so that it reads as follows "Recognizing that the Island aquifer. system is a Sole Source Aquifer as designated by the EPA, consider creation and application ofo an aquifer conservation zone to appropriate areas oft the Island and institute an added level of development and re-development, permit review to. : " MEDIMATOWNSEND: The motion carried 6-1. (Tollefson)  TOLLEESON/TOWNSEND: The motion carried: 5-2. (Scott, Peltier) agencies for improved wellhead protection procedures." TOLLEFSON: The motion diedj for lack ofas second.  3    CITY COUNCIL STUDY SESSION MINUTES TUESDAY, NOVEMBER 1,2016  8:19PM  MOTION: Imove in WR. 2.101 to add additional words so that it reads as follows "Retard seawater intrusion through well-location into our groundwater through the development and application of a comprehensive. seawater intrusion prevention, program. MEDINA/PELTIER: The motion carried 6-1. (Tollefson) MOTION: Imove to amend in WR. 2.14 to read: Maintain a comprehensive program of groundwater data gathering and analysis, including modeling, hydro geologic and geologic studies, and monitoring ofs static water levels, water use, water quality, surface water flows and acquisition ofother data as necessary Ensure the scientific integrity of this work. MOTION: Imove to amend in WR2 2.14 to read: Maintain a comprehensive, program of groundwater data gathering and analysis, including modeling, hydro geologic ands geologic studies, andi monitoring ofs static water levels, water use, water quality, surface water flows and acquisition ofo other data as necessary. Create policies and practices to address potential conflicts ofi interest that could compromise the quality oft this work. PELTIERBLOSSOME The motion) fails 4-3. (Blossom, Peltier, Medina)  8:22PM  PELTIER: The motion died) for lack ofas second.  8:24PM  8:41PM  MOTION: 1 move to amend WR. 3.1 to read: Approve development in regulated aquatic critical areas ort their associated water quality buffer only ifthe subject property is encumbered. to such extent that application ofo development regulation would deny all reasonable use ofproperty. In such cases, minimize the allowed use, and associated impacts, to maximize environmental  protections.  PELTIENELOSSOME The motion carried 5-2. (Roth, Scott)  8:43PM  MOTION: Imove to amend WR: 3.4 to read: Ensure that development activities are conducted so that aquatic resources and natural drainage. systems are maintained and water quality and MOTION: Imove to change in - change "Maintain" to "Ensure" in Policy WR3.16. MOTION: Imove to amend WR Action #I to read: Adopt Identif Aquifer conservation zoning consistent with RCW: 36.70A.550, and adopt regulations andi innovative permit review processes MOTION: Imove to amend WR Action #1 to read: Adopt regulations for aquifer conservation zones and innovative permit review processes designed to protect the Island's. surface and  quantity are protected.  MEDINA/PELTIER: The motion carried7-0. TOLLERSONROTHE The motion carried7-0.  8:47PM 8:50PM  designed to) protect the Island's. surface and ground waters. PELTIER: The motion died) for lack ofas second.  8:56PM  ground waters.  BLOSSONTOLLERSONA The motion) failed 2-5 (Blossom, Peltier)  8:59PM 9:06PM  MOTION:. Imove to have in the glossary under. Aquifer Conservation Zone Regulations include Aquifer Conservation. Zoning Regulations as one of the tools andi reference the RCW. MOTION: I move to add a new High Priority. Action Item: "Complete a more comprehensive groundwater, study using a consultant that does not do any substantial workj for private parties on MOTION: I move to add a new Water Resources Action. Item: "Take the actions necessary = capital improvements, code changes, etc. - to capture, clean, andre-infiltrate as much storm  TOLLEISONPELTIER: The motion carried 7-0. MEDINA: The motion) failed) for lack ofas second.  Bainbridge Island.'  9:12PM  water as reasonably) possible.  MEDINA/PELTIER: The motion carried 4-3. (Roth, Tollefson, Scott)  4    CITY COUNCIL STUDY SESSION MINUTES TUESDAY, NOVEMBER 1,2016  9:15PM 9:15PM  MOTION: Imove to amend WR Action #2 to read: "take initial steps towards a leadership role MOTION:I move to amend WR. Action Item #3 to read: Apply adaptive management to assure that land use, including zoning, on the Island is consistent with the long-term stewardship ofo our  in the creation of an Island-wide Groundwater Management. Plan. " PELTIER: The motion diedj for lack ofasecond.  groundwater resources.  PELTIER: The motion died for lack ofas second.  C. ISLANDWIDE TRANSPORTATION PLAN, AB 16-148- - PUBLIC WORKS 9:26PM would like more time to work. It will go back tot the Planning Commission on November 10. D. 2017-2018 PROPOSED BUDGETI DISCUSSION: 9:27PM  Public Works Director Loveless provided an update. The plan was presented to the Planning Commission on October 27 and they  Action Item: Continue budget discussions.  The City Council and the administration are working on the 2017-2018 budget through as series of City Council meetings. At meetings in September and October, the Council received information from the administration and department directors. At the October 25 meeting, the City Council provided some specific suggestions ofp possible changes to thel Proposed Budget. Staff has prepared initial costing information, and will continue to work to develop additional information toj provide prior to and at the  City Council meeting on November 1,2016.  Thet tables show budget changes that have been discussed to date.  Table 1: Budget modifications proposed through October 25, 2016 (ongoing costs).  These costs willl be included in future budgets, and will increase each year due to inflation. Numbers in (brackets) are negative and  represent a reduction in expenditure or revenue. Add one police officer in 2017 Add one police officer in 2018 Add four police officers in 2017 Eliminate Water Quality and Flow Monitoring Program Add funding to support cultural organizations Eliminate proposed Planner (long-range planning) Eliminate proposed Planner (current planning) Maintain current structure ofutility tax  Item  Amount $135,000 $140,000 $540,000  Comment  ($154,000) Ongoing reduction of professional services  ($52,000). Staff whose responsibilities include this program also have other responsibilities, sO costs may shift to other funds.  $100,000- $150,000  ($105,000) This position is expected to focus on long- ($105,000) This position is expected to focus on current  range planning functions, which are supported planning functions, which are: supported by both the Building and Development Services Fund and the General Fund. of$60,000 for the anticipated change to the utility tax.  by the General Fund.  ($60,000) The budget as developed includes new revenue  Table 2: Budget modifications proposed through October 25, 2016 (one-time costs).  These costs are expected to occur only in the budget year noted.  5    CITY COUNCIL STUDY SESSION MINUTES TUESDAY,NOVEMBER 1,2016  Item  Amount $70,000 $73,000 $280,000 $50,000- $75,000 Under development  Comment  Add one police vehicle and equipment in Add one police vehicle and equipment in Add four police vehicles and equipment in Add funding for Groundwater Study in Add funding for Phasel II ofL.I.D. code development in 2017  2017 2018 2017 2017  Ifall oft the changes above were approved, the change to the 2017 proposed budget would be:  Spending increase of $1,045,000 ifa all 2017 modifications were approved, of which $690,000 is ongoing spending.  Spending reduction of $210,000, which is all ongoing spending. Revenue reduction of $60,000, which is ongoing revenue.  MOTION: The motion to request ETAC to provide a recommendation regarding the Water TOLLEFSONROTH: After the Council and discussion with Chief Hamner, the motion was  Quality Monitoring Program carried. 5-2. (Blossom, Roth) MOTION: Imove to add one additional, police officer in 2018.  10:081 PM  withdrawn.  5. FORTHE GOOD OF THE ORDER 10:33P PM  None offered.  6. ADJOURNMENT 10:33 PM  Deputy Mayor Medina adjourned the meeting at 10:33 p.m.  JAb  Kelly. Jahraus, Records  VAchher  6