CITY OF HOSCHTON CITYCOUNCIL  THURSDAY, APRIL11, 2024AT6:00PM HOSCHTON COMMUNITY CENTER 65CITYSQUARE, HOSCHTON  H HOSCHTON  WORK SESSION MINUTES  CALLTO ORDER by Mayor Martin INVOCATION by James Lawson PLEDGE OF ALLEGIANCE led by! Mayor Martin  AGENDA APPROVAL Motion to approve with no changes by D. Brown, seconded by Courter, and all REPORTS BYI MAYOR, COUNCIL, AND STAFF See attached. reports as submitted. Mayor Martin highlighted her recent attendance at a county meeting regarding a proposed TSPLOST on the November ballot which is projected to bringi in ai few million in revenue to Hoschton: for transportation projects. Additionally, Councilmember D. Brown: spoke about data he has been compiling in his efforts to develop 5-, 10-, and 15-year plans. Councilmember! Lawson commented  int favor.  that columbarium sales at the cemetery have recently increased.  OLD BUSINESS  1. Ordinance 0-2024-02: An Ordinance Amending the Code of Ordinances of the City of Hoschton, Georgia, Chapter: 3, "Administration," Article' VIII, "Boards and Commissions" To Adopt al New Section 3-801, "Planning and Zoning Commission,"To Repeal Conflicting Ordinances; To Provide For Severability; Tol Provide an Effective Dr.. Jerry Weitz stated that, at the request of the Council, the number of Commission members was changedi from 5 to 7, the quorum was changedi from 31 to 4, and the staggering of the terms was adjusted to have two members each: serve a 1-year term, two members each: serve a 2-year term, and three members each: serve a 3-year term. 2. Ordinance 0-2024-03: An Ordinance To Amend the Hoschton Subdivision and Land Development Ordinance, Article III, "General Provisions," " Section 303, "City Council Authority" Tol Retitle Said Section and Assign Roles to The Hoschton Planning Commission; To Amend. Article IV, "Preliminary Plat," Section 405, "Preliminary Plat Process Administration,"To Repeal the Existing Process Flow Chart and To Adopt a New Process Flow Chart; TO Adopt al New Section 408, "Planning Commission Review and Recommendation," To Amend Section 1204, "Variances" To Establish al Role For The Planning Commission; To Amend Section 1207, "Amendment" to Establish al Role for the Planning Commission;" To Repeal Conflicting Ordinances; To Provide for Severability; To Provide an Effective Date; and For Other Purposes (Second Reading) 3. Ordinance TA: 2024-01: An Ordinance To Amend the Hoschton Zoning Ordinance, Article 1, "General," - Section 1.04, "Purposes," Paragraph! 5t to Assign Roles tot the Hoschton Planning and Zoning Commission; To. Amend Article' VII, "Zoning  Date; andi for Other Purposes (Second Reading)    Amendments and Applications,"S Section 8.01, "Procedures for Calling and Conducting Public Hearings," Section 8.02, "Text Amendments," Section 8.03, "Amendment toi the Official Zoning Map,"s Section 8.04, "Conditional Uses," and Section 8.05, "Variances" To Assign Roles For The Planning Commission; To Repeal Conflicting Ordinances; To Provide for Severability; To Provide an Effective Date; and for Other Purposes (Second  Reading)  St@frecommendation is approval.  NEW/BUSINESS  1. Planning and Zoning Commission Members and Terms  The terms will expire 1,2, or 3) years from the swearing in date ofeach Commission  member, as designated on the list.  2. Planning and Zoning Commission 2024 Meeting Schedule  The meetings will be held on the fourth Wednesday ofe each month, with the exception of Dr. Weitz pointed out that his memos for the next three agenda items list an incorrect Planning and Zoning Commission meeting date of May 29", but the correct first meeting 3. Recommendation to Initiate a Zoning Ordinance Text Amendment Regarding the Planned Unit Development (PUD) District of the zoning ordinance (Sec. 408) Council would like to close some, gaps in the current regulations to align with the purpose oft the PUD: zoning district in creating true Mewoepeycommuntes 4. Recommendation to Initiate a Zoning Ordinance Text Amendment Regarding the MU Dr. Weizrecommends revisiting and possibly deactivating the Mixed Use zoning district. At least one issue has arisen when a property with MUzoning was split (ex: land 5. Recommendation to Initiate a Zoning Ordinance Text Amendment to Establish a Time Limit Regarding Development Pursuant to a Conditional Zoning Approval Council is concerned that properties that are rezoned with conditions may haver no 6. Notice of Award (CMAR) to Reeves' Young, LLC for WWTF Expansion to 0.95MGD  November and December meetings, as shown on the schedule.  date will be May 22nd.  (Mixed Use) District of the: zoning ordinance (Sec. 414)  infi frontof Creekside).  development activity fory years.  Total CMAR Pre-Construction Services Fees equal $125,000.  7. Statewide Mutual Aid Agreement  This agreement provides framework: for counties and municipalities to provide aidt to  one another: in emergency or disastersituations.    8. Audio/Visual Quotes for Community Center sound system  The Citywould like to improve the quality of sound related to streaming ofcouncil meetings. Wi-ficonnectivity has been a related issue since Comcast is waiting on GDOTA permit to move a light pole before it canrun a new! line to the new City Hall building. The Cityreceived quotes from three companies to improve the overall sound quality in the Community Center. Staff will ask for clarity on proposals before the  regular council meeting at the end oft the month. 9. Update to Personnel Policy: Cell phone reimbursement  This policy is documenting a current practice. Full-time employees receive a monthly stipend of $30.001 to offset cell phone costs. Ifane employee has a work-issued, phone,  no stipend is paid.  10. Update to Personnel Policy: Use of city-owned vehicles  This policy is documenting a practice already inj place. Onlydepartment. heads and public safety officers are allowed toi take vehicles home. Vehicle use must be work-  related.  11. Police Department Mobile Computer Quote  Having computers in police vehicles will allow officers to spend more time patrolling and less time in the office. Officers will be able to runi tags, communicate with other agencies, issue citations, and printi incident/accident. report basics on-scene with the newequipment. and software. The Cityo ofJ Jefferson has generously donated their old computers (still in great shape) to the department, so that minimized the overall cost. The upfront costs would total $6495.00 and the ongoing monthly cost would be $450.00 plus the hotspot service. There is room ini the budget for these items since the actual  cost of radios was much less than budgeted this year. 12. Police Department Software Agreement with i3' Verticals  Cityattorneyi is still awaiting some changes to the language provided in this contract.  CITIZEN INPUT  Ace Acevedo, 100 Powell Court, commented that he was ini full support of equipping the police vehicles. He askedi ift there was any additional liability to the City in allowing employees to take vehicles home. [Abb Hayes replied that the Cityi is protected and the riski is tolerable and not EXECUTIVE SESSION (IF NEEDED) Motion tos go into executive session at 6:51pm to discuss real Motion to go out of executive session at 8:07pm by C. Brown, seconded by Courter, and all in favor. ADJOURN Motion to adjourn at 8:07pm by C. Brown, seconded by Courter, and all in favor.  unusual.]  estate and litigation by Jackson, seconded. by Lawson, and all ini favor.    Announcements:  April 25"6:30pm: Mayor/Counci Q&A-Jerry! Hood, Engineering Management, Inc. CEO, and Brett Day, Hoschton Utilities Director, will bei in attendance to discuss water & sewer int the city. May 4th 10:00am-5:00pm: The Spring Festival will be held in downtown Hoschton.  Present: Mayor Debbie Martin Councitmember Christina Brown Councilmember David Brown Councilmember Scott Courter Councilmember. Jonathan Jackson Councilmember. James Lawson Abbott S. Hayes, Jr., City Attorney Dr. JerryWeitz, Consulting City Planner Jerry Hood, EMI, City Engineer Jennifer Harrison, City Manager Jen Williams, Assistant City Clerk  Absent:  Councilmember Fredria Sterling  Also Present:  Approved:  Ahad  5-28-2024 Date  Debbie Martin, Mayor  OSCHTON SEAL   Jennitér  AssistantCity Clerk  Bbul    CITY MANAGER MARCH2024  Mayor And City Manager met with Mr. Matt Rupal to discuss logistics ofl Italian  Restaurant.  Hoschton hosted the mayor's luncheon with Mayor Martin CDBGI Meeting to update progress on the Panther Court Project Library. This is considering! Hoschton's district as well. City Manager worked on Retreat Material  The Cityl Managerj joined the Grand Opening of the addition to the library's sadditionin The City! Manager met with Department heads tog get an update on their departments. Staff Team worked on door concern for Hoschton Coffee Shop and Hoschton coffeel has Staff Teami is working on painting gazebo, patio at the Train Depot and thei trim around the Staff Team is prepping to mulch all of downtown fort the Spring and Summer Weather Staff have met with three different companies to enhance our audio/video for public The City! Manager has worked back and forth with Braselton and. Jackson County onl IGA for schoolsoccer field. We will discuss further in Executive Session on 3/14/2024. Metv with Dr.. Jerry Weitz to go over upcomingprojects/developments to present tol Mayor &  City Manager worked with City Clerk to get Council Packet out  also beeni int the loop ont this progress. windows ati the Policel Department  meetings. We are waiting on quotes and then we will share.  Council for April's agenda. Staff are continuing to work on Audit. to discuss Park Projects fort the all the police vehicles. for Mulberry Park.  New Building Inspector started: 3/11/2024. Mr. Hul Blackstock.  Mayor Martin, Councilmember Tina Brown along with myself met with Mr. Ricky Sanders Chief Hill and City Manager met with Ms. Shannon, I-Three Program to discuss computers You will see this on the April agenda for your consideration and approval. Mr. Jerryl Hood, Ms. Tiffany' Wheeler and ljoined az zoom call to discuss finalizing the grant Mayor Martin, Councilmember Courter, City Manager, DDA Chair, Ms. Tracy Jordan and  City Attorney met to discuss future DDA Vision Monthly Public Hearing and' Work Session Conducted Waste' Water Expansion Plant- - CMARI Bid Deadline Met with County Manager to discuss T-SPLOST continue once Town of Braselton gives the go-ahead. Council Retreat Review and Preparation  You will see this ont the April agenda for your consideration and approval. Discussed IGAf for Charter School with City Attorney. This project is on! hold. Will City! Manager and Officer Kessler met with Azalea Phase 11 to answer questions and  concerns.  pg.1    We will continue to: set up meetings with all neighborhoods and schools for better Mayorl Martin and City Manager met with' White Oak Sanitation to discuss concerns from Mayor, City! Manager, City Engineer, and Staff met with Deer Creek Concerns, LMIG Project City! Manager conducted ride along with Chief of Police, Police Captain, Inspection The City Managerv will continue to dot this toi improve communication for each We are: also working on 2-5-year plans for each department's needs, staffing,  partnership within our community.  citizens.  Interviewed for Public Works position.  and CMAR Project  Department & Public Works Department  department. funding, projects, etc.  Respectulysubmites, Jennifer Harrison City Manager  pg.2    2024 Budget Projects  City Project Mulberry Park (153 Mulberry) WWTP Phase 2 5to. .95MGD Water Booster Pump WWTP Phase 3 .95 to 2.0MDG Main Water Line Upgrade Phase 1B South Water Tank Broad Street Paving Public Works Building Panther Court  Est. Cost $1.5Mil  Grant $500,000 LWCF $2.2Million SLFRF Grant $440,000 SLFRF Grant No  Est. Completion Winter 2026  Project Fund General  $25N Mil  Fall 2025  Sewer  $720,000  Winter 2024  Water  $8Mil  Winter 2028  Sewer  $948,431.00 (Under Budget)  Spring 2025  Water  No  3,015,906.00 $11 Million ARC Winter 2025  Water  (Under Budget) $314,845.00  $45,312.19 LMIG No $600,000 CDBG TBD  Summer 2024  General  $812,784.50 $1.2Mil  Winter 2024 Winter 2024  General Sewer  Parking Deck  TBD  TBD  General  pg.3    Building Department Activity Report for March 2024  Permit activity  113 Total permits issued Inspection Activity  102 were for new single family residences 521 inspections were completed Approximately 83% passed Code Enforcement Activity  Discussed two significant issues with developers  At Publixireminded them of their allowed construction hours There were reports of dumping near the Cresswind walking trail and near the entrance Cresswind shares with Publix and Twin Lakes off Hwy 53. Kolteri is aware of the issues and has taken steps to clean up the areas.    Police Department Report 03/29/2024  1. Reports and Citations- The Police Department generated right at 640 incident numbers since Jan. 1 and wrote 44 citations in the month of  March.  2. Court- We will have court again on April 18th at City Hall.  3. Training- Capt. Bradberry and I attended two days of training in Braselton with multiple law enforcement and fire officers. The first day consisted of High-Risk Unified Command and the second day was Rescue Task Force training. Also thank you to the Mayor and Council that attended! 4. Personnel- Unfortunately we lost Officer Parden to Pendergrass PD. We have started the application process to find a quality replacement.    HOSCHTON  March 2024 Monthly Report  Water  Daily water route check of connections, water tank and random sample sites  Daily checks and operations of both city wells  Daily water sampling Weekly well cleanings  Monthly Meter high usage and non-read meter reading Pulled monthly Reporting EPD: Samples Pulled monthly Bacteriological samples throughout water system. Replenished Chemicals at both Wells Daily utilityl locates, 355 water/sewer locates for the month of March. Recorded all daily, weekly, and monthly Data. Completed and Submitted Monthly' Water Reports to EPD Installed 35 New Water Meters Repaired 3 Water Service leaks. Repaired 2 chemical pumps at the wells Iron, Manganese, Hardness, and Fluoride.  Weekly truck inspections, along with truck tool inventory. (Mondays)  Pulled random samples throughout the water system and from the wells and tested for Met with Allsouth Construction, the contractor for our water Booster Pump Station. They have began grading and clearing on Amy Industrial for the station. Worked with an engineering company for Kroger and performed a hydrant flow test on  HWY53.    Wastewater  Daily Plant check of equipment and processes Daily sampling and testing of plant Effluent Daily Instrument calibrations Daily lab equipment temperature checks Weekly process control lab work Weekly Automatic samplers turned on and checked Pulled Weekly permit samples Performed weekly permit Lab testing Recorded all daily, weekly, and monthly Data Performed Maintenance on Dewatering Belt Press Performed Weekly and monthly Maintenance on Clarifiers Performed Weekly Sewer pump station and generator check Ran Belt Press weekly to remove excess solids in Plant Weekly' Washdown and cleaning of tanks, troughs, and filter Daily utility locates, 355water/sewer locates for the month of March. Completed and Submitted Monthly Wastewater Report (DMR) to EPD Weekly truck inspections, along with truck tool inventory. (Mondays) Had. Jeff Conley with Oliver Electric come out and look at bad Wiring in UV System Had service quote signed and returned to Chemical company that will be disposing of Monumental Pump came out and pulled pump 1 at Brighton Park Lift Station. Pump had ab bad seal and bearings. They took back to their shop for repair Took Sewer Jetting Machine to US. Jetting to have yearly service completed Monumental Pump repaired Brighton Park Pump #1 and came out and re-installed. USJ Jetting Performed yearly service to our sewer. jetter machine, picked up and placed Met with Wason, our Grinder Pump company, and EMI over at Panther court to evaluate the grinder pump system and needed repairs for our upcoming project. Evaluated two contractors that submitted for our CMAR Sewer Plant Expansion Project. Chose Reeves and Young and we will award at April's Council Meeting. Jeff Conley with Oliver Electric came and replaced some UV bulbs in UV: system and had no luck. Still trying to find a supplier for the Ballast that are bad. Replaced the Air Compressor int the shop. Old one caught fire and motor burned up. Replaced a water spigot on the back of the shop that was leaking. Found a UVI Ballast supplier and they will meet onsite Tuesday April 2nd with our  old and unneeded chemicals  backi in service  electrician to confirm the replacements.    Had Caterpillar come out to ther new Twin Lakes Lift Station and investigate possible Jacob with EPS came out and looked over Brook Glen Generator and topped off with  coolant leak on The Generator. (Under Warranty)  coolant. Also checked into fault code on Wild Flower Generator. Replaced al badi filter regulator on the belt press machine.    Mayor's Summary  City Council Retreat- - March 26-28  Presentations by DCA, GMA, DDA, Planning and' Water/Sewer Discussed city property, parks, and future projects.  Training/Learning:  Planning & Zoning Training by County. Jamie Dove TSPLOST Meeting with County Manager More discussions coming.  Monies based of how many feet of road in each city. Jennifer andlattended Economic Development in Athens  Updates:  Parking Deck- No update this month Publix-D Due to open late summer/early fall Kroger- - Breaking ground this summer New Community Series Updates: Community Input-J June DDA-A August  The Garden & Pasta Masters Update - Matt Ruppel-July  Mental Health Awareness-Presented by. Judge Green and NAMI-September    City of Hoschton  April Monthly Report- - Community Alliance Dr. Fredria Sterling, Councilmember  Idid notl have a reportin March because things were on goingandIwanted to wait The Hoschton Women's Civic Club's inaugural scholarship application process closed on March 29, 2024. Iam proud to say that we had 6 applications from Jackson County High School and none from East Jackson Comprehensive High Ialso made contact with Empower Comprehensive and College Center which is the old Jackson County High School howeverllearned that their student population comes from both schools. They only have a few students that are there every day. The HWCC will do the interview process during thei month of April and selecta winner to be announced at the Honor's Day program ate each high school. Ihave talked with Empower about Mayor and Council doing a tour oft the school in hopes that we can partner with them and hopefully have a job: fair. There are: many job opportunities in Hoschton. This would be a good way to channel young people Thanks to Mayor Martin, wel have partnered with Jackson County to donate items for their Special Olympics. Thanks to the overwhelming donations from Cresswind Next yearla am hoping to foster a great love of reading with a donation ofl books and partner with West) Jackson in a volunteer reading program. Volunteers would go into the schools and read with children. I hope to get this off the ground for next  until this month to share.  School.  who are not college bound into jobs in our city.  and Brighton Park donated as well.  year.    Learning  Met with. Jackson County Parks and Recreation Director 3/12/2024 Meeting with Georgia Forestry Commission on-site, Oak Stp park space 4/9/2024  Mayor and Council Retreat 3/26-3/28/2024  Mulberry property 4,78 (6.78) acres Design nas beenset finalize thissummer Seeka additional grant money Blankenship property 17.109 acres  Wea are completing the process of obtaining a 5500,000matchng, granttod deyelop, hoping, IR  General Funds and SPLOSTco pay forremainderofe development  Borders the 4.78-acre "Mulberry property", creating a 22-acre central park  Developinent will be a future project 1.78 acres, bordered by creek Hoschton Orchard concept Benches mulch, fencing (?) ideas as well as planting and ideas  Oak Street  Low maintenance, fruit-bearing trees (e.g. blueberry hedges, surrounding apple trees) Details: clean up stream banks, install benches and trash receptacles, fruit trees with Contacted Georgia Forestry Commission - they offer help with planning and design Contacted UGA Cooperative Extension requesting advisory services, emailed pictures  Researching available advisory and funding help:  04.03.2024    Additional park land acquisition  Adopted LOS is 5.33 acres/1,000 residents  Current park and open space land inventory is 37.229 acres Exceeds inventory goal for 2024 (29.89ac)  Based on most recent projections, including all recent annexations and rezonings, Hoschton will need an additional 40.44 acres by 2029, then an additional 22.65 acres by 2045 to meet its adopted standard (total acreage needed is projected to be 100.32 by Ihave been using the. Jackson County Tax Assessors map to search for useable tracts within, or contiguous to, the city and have begun reaching out to some of those landowners to gauge  2045)  interest  Brainstorming with Mayor, JCPR, others  04.03.2024