Planning Commission By-Laws  BY-LAWS  FOR  City of Albion  PLANNING COMMISION    Planning Commission By-Laws  BY-LAWS FOR CITY OF ALBION PLANNING COMMISSION  ARTICLEI ARTICLE. II ARTICLE III ARTICLE IV ARTICLE V ARTICLE VI ARTICLE VII ARTICLE VIII ARTICLE IX ARTICLE. X ARTICLE XI  AREA  POWERS AND PURPOSES MEMBERSHIP AND PRESENTATION COMMISSION MEETINGS  OFFICERS COMMITTEES COMPENSATION FISCAL YEAR ANNUAL REPORT AMENDMENT OF BY-LAWS RULES OF PROCEDURE    Planning Commission By-Laws  ALBION CITY PLANNING COMMISION  BY-LAWS  Adopted by the City Planning Commission, pursuant to Act 285, Public Acts of  1931, as amended. ARTICLEI-AREA  The area served by the City Planning Commission shall include all lands legally included within the present boundaries of the City of Albion, and any areas outside of its boundaries, in the Commission's judgment, bear relation to the  planning of the municipality.  ARTICLE II - POWERS AND PURPOSES  Section 1 - Powers. The Albion Planning Commission shall have all powers vested in it by City Charter and State statutes, including, but not limited to the Municipal Planning Act (P.A. 285 of 1931, as amended) and the City or Village Zoning Act (P.A. 207 of 1921, as amended). In addition, the Commission shall have the application according to the program regulations, pursuant to City Section 2 - Purposes. The purposes of the Commission shall be:  Council resolution #90-5.  A. To prepare a plan to guide the physical development of the City of Albion, B. To promote the adoption and execution of such plans by the City, school, county and other governments and agencies responsible for making public To effect economies in the City through the recommendation of a wise expenditure of funds to provide for sound development.  and to continually keep it up to date thereafter.  or other improvements in the City Municipality.  C.  D. To encourage and assist public and private agencies in improving the  attractiveness of the City Municipality.    Planning Commission By-Laws  E. To work toward a "planned community" for the City by officially adopting a plan to guide the physical development of the community. To further cooperation between governmental and private agencies  F.  toward these ends.  ARTICLE III = MEMBERSHIP AND PRESENTATION  Section 1 - Membership Composition. The Commission shall be composed of nine (9) members, and shall be comprised of the Mayor, a member of the City Council who shall be appointed annually in the month of December, an administrative officer of the City, and six (6) persons who possess the  qualifications of membership.  Section 2 - Membership Qualifications. All members shall be residents of the City, provided, that with the consent of City Council, one member may be a non- resident of the City who has an interest in the planning of the general area of which the City of Albion is a part. The members shall represent, as much as possible, different professions and occupations, and different areas within the City, provided that all members shall have an interest in the overall betterment Section3-T Terms of Office. All members shall serve for three (3) year terms, unless filling an unexpired term, except as specified in these by-laws and City Section 4 - Selection of Members. The Mayor of the City of Albion, with the advice and consent of the Albion City Council shall appoint the members of the Section 5- Conflict of Interest. All Commission members shall have the right and responsibility to participate and vote on all Commission business, unless a conflict of interest exists. Any member who has a direct interest in any matter before the Commission shall disclose his/her interest prior to the Commission taking any action with respect to the matter. This disclosure shall become part of the record of the Commission's: official proceedings, and the interested Commission shall further refrain from participation in the Commission's  of the City.  Charter.  Commission.  proceedings relating to the matter.  Section 6 - Removal. The Commission may recommend to the City Council the removal of any regular or ex-officio member from the Commission for non- performance of duty or habitual absenteeism. Unexcused absences of Commission members for three or more consecutive Commission meetings or for more than one-third of the Commission meetings during any calendar year will    Planning Commission By-Laws  be sufficient cause for removal from the Commission. An unexcused absence is one in which the Commission member does not notify the Planning Department office by 5:00 p.m. on the day prior tot hemeeting date that he or she will not be  present for the meeting.  ARTICLE IV - COMMISSION MEETINGS  Section 1- Meetings. Regular meetings of the Commission shall be held at least once each month at a time and place to be designated by the Commission, and special meetings may be held, as needed, upon the call of either the Chair or any Section 2 - Open Meetings. All meetings of the Commission shall be conducted in accordance with the Open Meetings Act (P>A. 267 of 1976) including Section 3 - Quorum. Five (5) members of the Commission shall constitute a quorum to take action at any Commission meetings. A majority of the members present at the meeting shall constitute the action of the Commission, unless stated otherwise by these by-laws, Ciyt Charter, the Code of Ordinances, or State  three (3) Commission members.  applicable notice requirements.  or Federal statutes. ARTICLE V - OFFICERS  Section 1-C Officers. The officers of the Commission shall consist of a Chair, Vice-Chair, and Secretary. All officers shall be elected in January of each year from the Commission membership, provided that the duties of the office of Secretary may be assumed by City staff upon a mutual agreement between staff and the Commission. Each officer shall serve for a period of one (1) year, or until successors are elected. Such. officers shall be elected by a majority vote of the membership of the Commission present at the time of the election.  Section 2 - The Chair.  The Chair shall be the chief executive officer of the Commission; and shall preside at all meetings of the Commission. The Chair shall appoint all committees or advisory committees established by the Commission and shall be an ex-officio voting member of all committees. The Chair shall have a vote on all resolutions as a commissioner, and shall sign all resolutions, contracts, or legal  other documents authorized by the Commission.    Planning Commission By-Laws Section 3- The Vice Chair.  A. In the event that the office of Chair becomes vacant by death,  resignation, or otherwise, the Vice-Chair shall serve as Chair until a new In the event of the absence of the Chair or his/her inability to discharge the duties of the office, such duties shall, for the time being, be assumed  Chair is elected.  B.  by the Vice-Chair. Section 4 - The Secretary. as the Commission may direct.  The Secretary shall perform the usual duties of the office and such other duties A. The Secretary shall attend all meetings of the Commission and shall  maintain the official minute books and records of the Commission, which shall be stored in the City Planning and Community Development Office. B. The Secretary shall be responsible for all correspondence and notices pertaining to meetings and official acts of the Commission.  ARTICLE VI-C COMMITTEES  Section 1 - Committees of the Commission. The Commission may appoint committees to collect information, to carry out commission work, and/or to make recommendations to the Commission. These committees may be short- or long- term in nature, according to the will and intent of the Commission. These committees may consist solely of Commission members, or may include governmental officials and individuals whose experience, training and interest in the Commissions work qualifies them to lend valuable assistance to the Commission. Each committee and each member thereof, shall serve at the Section 2- Committee Meetings. The meetings of any committees of the Commission shall not be subject to the notice and Open Meetings Act requirements of Commission meetings, unless a quorum of Commission  pleasure of the Commission.  members are members of said committee.    Planning Commission By-Laws  ARTICLE VII = COMPENSATION  No members of the Commission shall receive any compensation for his work, but the Commission may expend monies appropriated by the City for training,  technical services and incidental expenses. ARTICLE VIII - FISCAL YEAR  The fiscal year of the Commission shall correspond to the fiscal year of the City  of Albion.  ARTICLE IX - ANNUAL REPORT  The Commission shall, before the first day of April of each year, submit to the City Council, a written report of its activities covering the previous fiscal year.  ARTICLE X- AMENDMENT OF BY-LAWS  These by-laws, in whole or in part, may be altered, amended, added to or repealed by a vote of 2/3 of the Commission members at any regular or special meeting, provided that notice of the proposed alterations, amendment or repeal shall be submitted by mail to all members of the commission at least fifteen (15) days before the regular or special meeting of the Commission at which they are  to be considered.  ARTICLE XI - RULES OF PROCEDURE  The Planning Commission meetings shall be conducted in an orderly manner which facilitates decision-making and information flow. The rules of parliamentary practice as set forth in "Robert's Rules of Parliamentary Procedure" shall govern in all cases in which, in the Chair's judgement, formality is necessary  too conduct meetings according to these standards.  Adopted: Amended:  March 2, 1967. February, 1979. August 20, 1991.  Revised and adopted: