THEC CIT  Doraville  Diversity, Nitality, Bommanity City Council Meeting  Monday, June 14, 2021 City Hall Council Chambers 3725 Park Avenue Doraville, Georgia 30340  Meeting Minutes 6:30 p.m.  Arika Birdsong-Miller Interim City Clerk  I.  CALL TOORDER  Mayor Joseph Geierman called the meeting to order.  II. ROLL CALL  Council Members Gerald Evans, Andy Yeoman, Rebekah Cohen Morris, Christopher  Henshaw, Maria T. Alexander and Stephe Koontz were present.  III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MEETINGAGENDA  Council Member Alexander made a motion to approve the meeting agenda as submitted. Council Member Koontz seconded the motion. The motion carried by AYES/ YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  unanimous vote (6-0). NAYS/NO: - ABSTAIN:  V. PROCLAMATIONS ANDRECOGNITIONS  1. Proclamation Recognizing Juneteenth: Mayor Geierman recognized the importance of. June 19, 1856 which is the day that slavery ended for African Americans in United States of 2. Proclamation Recognizing LGBTQ Pride: Mayor Geierman presented Jeff Graham, Executive Director at Equality Foundation of Georgia, with a Proclamation that celebrates thel history and diversity of our City's lesbian, gay, bisexual, and transgender community. 3. Proclamation Recognizing Immigrant Heritage Month: Mayor Geierman recognized the importance of Immigrant Heritage Month and the countless contributions made by immigrants. Mayor Geierman also noted that this Proclamation was presented to Lily Pabian  America.  at an event on June 4, 2021.  VI. PUBLIC COMMENT There were no, public comments. VII. CONSENT AGENDA  1. Resolution: Contract Agreement with Atlanta Regional Commission (ARC) for the    Shallowford Road Scoping Study  Council Member Cohen Morris made a motion to approve the consent agenda as presented. Council Member Evans seconded the motion. The motion carried by AYES/ YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  unanimous vote (6-0). NAYS/NO: ABSTAIN:  VIII.  REPORTS AND PRESENTATIONS  1.Jay Gipson with Gipson Company Monthly Update  Mr. Gipson provided an update to Mayor and Council on the Assembly progress and stated that the project is still on track to submit the LDP next month with ai mid- August construction date. Mr. Gipson will provide a video presentation during the  July monthly update report.  2. Local Maintenance Improvement Grant (LMIG) Update  Chris LeFluer, Public Works Director, explained to Mayor and Council that the annual LMIG allocation is based on the total centerline road miles for each local road system and thet total population ofeach county or city as compared with the total statewide centerline road miles and total statewide population. Mr. LeFluer explained that there is a 30% match for Doraville and detailed past LMIG projects. The 2021 LMIG amount isi for $104,288.41 and will be used for citywide pavement management including Moss Oak Drive (Windsor Oak Drive- English Oak Drive), Buena Vista Avenue, McCall Drive (Railroad), and Shady Oak Court. Director LeFluer also shared that GDOT approved the City's application for additional LMIG funding the in the amount of $55,000 with a 30%1 local match ofs $16,500.  3. City Manager's Monthly Report  City Manager Chris Eldridge provided an update on daily operations throughout all departments. Mr. Eldridge stated that we are: focusing on applying for grants to help fund some city projects including the grant from GDOT for additional LMIG funding.  IX. NEW BUSINESS  1. Z-21-11- To amend the SD-1 District to only include 4400 Motors Industrial Way and 4800 Motors Industrial Way (Public Hearing) (First Read) Senior Planner Austin Shelton explained that thei request is to: redefine the boundaries of Special District (SD-1), rename SD-1 from Assembly to Asbury, and update the regulations outlined in the Special Areal Plan (SAP) for SD-1.. Mr. Shelton explained that the applicant, Jay Gipson oft the Gipson Company, seeks to rework thel boundaries and regulations of the Special Area Plan (SAP) for Special District 1 (SD-1), currently known as the. Assembly District. A summary oft the proposed changes is below. The applicant wishes to: 1.. Amend the boundaries of SD-1. The new boundaries will encompass what is currently  2    the boundary oft the' T-6A zoning district. 2. Rename SD-1 from Assembly to Asbury.  3. Rework Sec. 23-2063 ofthe Livable Community Code (LCC), the City's form-based code, which spells out the unique regulations oft the SD-1 Special Area Plan. 4. Amend Table 10 and' Table 11, the Zoning Use Table and Code Summary table. 5. Rename the zoning district within the proposed SD-1 boundaries as SD-1, rather than Sec. 23-2063 details the regulations pertaining to SD-1, which may be different from and supersede: regulations outlined in other sections of the Zoning Ordinance or elsewhere. The amended tables would condense or remove regulations not pertaining to the current T-6A zoning district. As the new proposed boundary of SD-1 appears to be synonymous with the current boundary of the T-6A district, the intent is to ensure that the properties The Public Hearing was opened for anyone to speak in favor or opposition oft the  T-6A.  retain the same regulations they are currently subject to.  rezoning request.  There were no public comments ini favor oft the rezoning.  Opposition:  1. Julie Seller, Dillard Sellers Attorney at Law, stated that she is not in opposition of the rezoning request. However, Attorney Sellers stated that the client, AHS Residential, believes the rezoning process is not being followed. Attorney Sellers stated that there was not much public input on rezoning this property and the  application process is not being followed.  2. Z-21-12- To Amend the Livable Community Code (LCC) for the purpose of creating the SD-3 District (Public Hearing) (First Read) Director of Planning and Community Development Naomi Siodmok stated that the applicant, Jay Gipson, is1 requesting to amend thel boundaries ofSD- 1, rename SD-1 from Assembly to Asbury, amend Sec.23-2063, the Special Area Plan (SAP), amend Table 10 +11 ofthe SD-1 SAP, and rename the remaining zoning district in SD-1 Table 10. Council Member Cohen asked if the applicant could increase the number of residential units from 640 units to 1,000 units. Mr. Gipson stated that there needs to be a balance ofr residential space and commercial uset to achievet thei mixed-use space that was] presented tol Mayor and Council originally. Council Member Alexander asked inquired about the potential signage at the development. Mr. Gipson introduced Chris Motor and he explained that the signs will follow Doraville's Codes. The Public Hearing was opened for anyone to speak in favor or opposition oft the rezoning request. 1. Julie Sellers, Dillard Sellers Attorney at Law, spoke in opposition and thinks the rezoning  Opposition:  3    request needs more timet toi finet tune details. Attorney Sellers thanked the Planning Commission  as well as staff for making some suggested changes thus far.  Favor:  1. Mr. Gipson, Appicant/Developer, stated that for a project this size he has not heard a lot of opposition. Mr. Gipson stated that he does not understand the position of Attorney Sellers. 3. A-21-13 - Zoning Map Update (Public Hearing) (First Read) Senior Planner Austin Shelton explained that this proposal ist to update and adopt the Official Zoning Map ofthe City of Doraville. This is an action we would likely to take regularly, to ensure that our official map matches the most recent zoning amendments adopted byt the Mayor and City Council.  Senior Planner Shelton explained that the changes include:  Z-21-02: Rezoning on OakcliffR Road, Oakcliff Industrial Court + Pleasantdale Road from M-1 to - Z-21-04: Rezoning various properties on Van Fleet Circle +] Ridgeway Drive from R-1 to RSFA. Z-21-07: Rezoning various properties on PIB, Tilly Mill Road + Chestnut Drive from M-1 + C-2  O-W.  Z-21-05: Rezoning of6035 + 5965 Peachtree Road from C-2toT-5.  to0-I+O-W.  The Public Hearing and First Read was held. There were: no public comments.  4. A-21-14-To. Amend Section 5-7 of the City Code for Requirements for Building Permits (First Read) Director of] Planning and Community Development Naomi Siodmok explained to Mayor and Council that this proposal will amend the Section 5-7 ofthe City Code to clarify and codify what is exempt from permitting in the City ofDoraville as well as to clarify the emergency repair processes and permits specific to zoning review. Director Siodmok detailed the proposed language includes Emergency repairs. Emergency repairs including thei removal off fallen trees and repair to plumbing, electrical, framing, and HVAC/mechanical work is permitted prior to receipt - All work should be thoroughly documented showing status prior to and after repair. - Licensed contractors are required to perform any plumbing, electrical, and HVAC/mechanical  ofal building permit.  work; or, to make any structural alterations or repair. Permits must be filed within three days ofs starting work. - Do not close anything up until inspected.  Motion to waive First Read was made by Council Member Koontz and the second was provided by Council Member Cohen Morris. The motion was carried by unanimous vote (6-0). Council Member Alexander made a motion to approve A-21-14 to Amend Section 5-7 of the City Code for Requirements for Building Permits. Council Member Koontz seconded thei motion. The motion carried by unanimous vote (6-0). AYES/ YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  NAYS/NO: ABSTAIN:  4    5. A-21-15-HB 493 to Amend the Code of Ordinances, City of Doraville, Georgia to Provide Requirements for Prequalification of Private Permitting Review and Inspection. (First Read) Director ofPlanning and Community Development Naomi Siodmok explained that this proposal is to create ai new section of code, Sec. 5-15, to clarify and codify the process for selecting third partyi inspectors andj permit reviewers for construction projects. Earlier this year, the Georgia legislature pass House Bill 493, which creates new rules for to applicants seeking permits to utilize third party inspectors and reviewers in lieu oft the City. By. July 1, the City must adopt language codifying these changes. Per HB 493, upon receipt ofaj permit application, the City must certify whether or not they can meet a 30-day turnaround for permit reviews and 2-day turnaround for inspections. Whether or not the City confirms it can meet that deadline, applicants can opt to utilize ai third-party inspector/permit reviewer. The Cityi is allowed 5 days to review an application for completeness and respond to the applicant about the ability to meet the turnaround time. These 5 days do not count toward the 30-day review timeline. Processing delays not attributable to the City also do not count. Should the City decide it cannot meet the deadline, 50% oft the applicable regulatory fees shall be paid to the City by the third party. Should the City decide it can meet the deadline, but the applicant opts for at third party, the City will collect a convenience fee equal to the regulatory fees at the owners' expense. Should the City not meet the 30-day review deadline, Motion to waive First Rad wasi madel by Council Member Henshaw and the second was provided by Council Member Koontz. The motion was carried by unanimous vote (6-0). Council Member Henshaw made ai motion to approve. A-21-15 to Approve HB 493 to Amend the Code of Ordinances, City of Doraville, Georgia to Provide Requirements for Prequalification of Private Permitting Review and Inspection. Council Member Koontz seconded the motion. The motion carried by unanimous AYES/ YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  the applicable project will automatically be granted aj project permit.  vote (6-0). NAYS/NO: ABSTAIN:  6. Public Hearing of thel FY2022 Proposed Budget and Discussion (Public Hearing) Finance Director Angela Jackson explained the FY2022 budget totals $20,656,610, an increase of7% over the FY2021 budget. Director. Jackson detailed the FY2022 Proposed budget enhancements that  include:  1.3 Police Vehicles and related equipment 2. License plate readers 3, Summer Camp 4. Oakcliff Road improvements 5. Winters Chapel Road improvements 6. New Peachtree Road improvements 7. Citywide pavement projects 8. Citywide park improvements 9. Continued technological improvements  5    Council Member Cohen Morris stated that the areas she wants to focus oni is Code Enforcement and Court Services having a smaller budget to invest in other areas toj promote quality oflife for residents. Council Member Yeoman thinks the court session can be decreased to pre-COVID schedules which will help decrease the Court Services budget. Council Member Koontz believes the City Codes needs tol bei modified and does not think the solution is to cut a Code Enforcement Officer. Council Member Evans inquired ifthel Information Technology was enough to be sustainable will all security breaches throughout the world. Council Member Henshaw thinks we should look into the Homestead Exemption program. Council Member Alexander asked ift the FLOCK cameras are included ini this budget. Director Jackson stated that the cameras are aj part of Thel Public Hearing opened for anyone to speak in favor or opposition ofthe Proposed FY2022  the proposed budget presented.  Budget. There were no public comments.  X. OTHER BUSINESS  1. Second Public Hearing of FY2022 Millage Rate and Discussion (Public Hearing) Finance Director. Angela Jackson explained the Rollback Millage Rate is the rate that would produce the same amount oft revenues on last year's digest had reassessments not occurred. Director Jackson explained that thei rollback millage rate is 8.729 and the current millage rate is 9.75 and is advertised as an Council Member Alexander is fine with the: millage rate! 9.75. Council Member Cohen Morris believes that providing a. .25 decrease in the proposed millage rate would give some reliefto citizens as well as provide the city with enough revenue to keep moving forward. Council Member Cohen Morris also suggested that we could do the rollback ratei if we decrease Codel Enforcement and Court Services budget. Council Member Yeoman wants a clear description on what the tax increase will go The Public Hearing was opened for anyone to speak in favor or opposition oft the Proposed FY2022  increase.  towards.  Millage Rate. There were: no public comments.  XI. COUNCIL COMMENTS  Council Member Yeoman informed citizens that we are using ai new agenda software. Council Member Cohen Morris stated that Mayor and Council care deeply about the City's financial security. Council Member. Alexander thanked everyone that joined in celebrating the English Oak Park Party and the volunteers that made the event possible. Council Member Henshaw encouraged everyone to join the Sesquicentennial Committee at the Car Show on. June 26, 2021. Council Member Evans stated that there are a lot ofwonderful events happening in the CityofDoraville: and encouraged everyone to join us at the Car Show later this month. Council Member Koontz hopes to move the calendar year going forward to give Mayor and Council a chance to review the City's budget and: make the best decision for all citizens. Mayor Geierman informed citizens viewing thei meeting on Facebook that we are working to use the Zoom platform to allow public comments ini real time. Mayor Geierman also noted that city hall is opened to the public to attend all meetings  inj person.  XII. EXECUTIVE SESSION  6    Council Member Cohen Morris made ai motion to enter. Executive Session to discuss personnel matters. Council Member Koontz seconded the motion. The motion carried unanimously (6-0). AYES/YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  NAYS/NO:- ABSTAIN:-  Council Member Alexander: made ai motion to adjourn from Executive Session, one personnel matter was discussed. Council Member Koontz seconded the motion. The motion carried unanimously (6-0).  AYES/YES: Evans, Yeoman, Cohen Morris, Alexander, Henshaw and Koontz  NAYS/NO:- ABSTAIN:-  XII. ADJOURNMENT  Council Member Koontz: made ai motion to adjourn the City Council: meeting. Council Member Cohen Morris seconded thei motion. The motion carried unanimously (6-0). AYES/ YES: Yeoman, Cohen Morris, Evans, Alexander, Henshaw and Koontz  NAYS/NO: ABSTAIN: -  There being no further business to come before City Council, the meeting adjourned.  Approved:  AL  Attest:  Bidhgm.nn Arika. Birdsong-Miller, Interinn City Clerk  7