MINUTES  ADRIAN MAYOR & COUNCIL MEETING TUESDAY, MAY7th,2024 AT 6:00PM ADRIAN ANNEX, 107 NORA BLVD., ADRIAN, GA: 31002  .Call Meeting to Order: Mayor Smith called the meeting to order at 6:00 p.m. - All were ina attendance  except for CMI RI Fountain - He was out sick.  II. Invocation and Pledge of Allegiance: Invocation by CM MI Love. about ai food bank. Seconded by CM Love. All in favor.  III. Adoption of Agenda: CM S Hutchinson made a motion to amend the agenda to include a discussion  IV. Announcements: None Hutchinson. Alli in favor. VI. Unfinished Business:  V. Adoption of Minutes: CMI M Love made a motion to adopt last month's minutes. Seconded by CMO  a.Food Bank - Patti Loring with Golden Harvest Food Bank gave the Mayor and Council a handout detailing the pricing and structure of the food bank and explained it. Keith Soles from Mt. Olive Church and. Jack Hinton from the Hinton House spoke about their experience with Golden Harvest Food Bank and how they thought it would be beneficial to the city of Adrian. CM S Hutchinson made a motion for the City to begin working with Golden Harvest Food Bank alongside the Hinton House. Seconded by CM b. Electric Rate Savings Program - CMSHutchinson made a motion for the city to move forward in working with Ron Hoffman and Utility Management Services. Seconded by CMI MI Love. Alli in favor.  OHutchinson.. Alli in favor.  c. Fire Agreement - Has been completed. compliance. The 2023 audit is due in September.  d. Audit 2023 Update -I Mayor Smith stated that the 2022 Audit has been completed. The cityi is nowi in e. Budget 2024 Update - Mayor Smith stated that there would be a meeting with the city'sCPAon f.R Reconciliations- - There was a discussion with the Mayor and Council about hiring Southern Software to do the November and December 2023 Reconciliations for the General and Water accounts. The cost  Thursday. We hope to have a proposed budget by the next council meeting.  would be $2000.00.  OAPPROVED 6-4-ap byCAwGrcrt    CMSHutchinson made a motion to hire Southern Software to do the November and December 2023 Reconciliations for the General and' Water Accounts. Seconded by CM OHutchinson. Alli in favor. g. Trash Ordinance - Mayor Smith stated that it was completed and effective May 1*, 2024. h. Water Ordinance Mayor Smith stated that it was completed and effective May 1*, 2024. i. Speed Bumps - Mayor Smith stated that the city has al lot of speed bumps left and that citizens have been asking for them. Chief Kyle Strickland suggested that we try having 2 speed bumps on Kelly St. instead of 3. Possibly remove 1 on Mill and Gwenda Street. CM MI Love suggested putting some on Railroad Street. Mayor Smith stated that it was up to Chief Strickland to get with the maintenance department to make these decisions and possibly add and remove some speed bumps throughout the city. CM SH Hutchinson made a motion to use the speed bumps that the city already has to be placed in new areas or removed and/or moved to other locations int the city. Seconded by CM M Love. Allin j. RFP Update - Mayor Smith stated that the city had received 4 proposals so far and that she would  favor.  make copies for the council to review.  VII. New Business:  a. Cathi Frederiksen - School Board Candidate : addressed the Mayor, Council and citizens in  attendance regarding her campaign. b. Franklin Memorial Library- - not in attendance. City's digital sign and asked the council to consider.  C.E Business Advertising- - CMS SI Hutchinson discussed possibly allowing business to advertise on the d. Resolution - A Resolution Pledging to practice and promote civilityi in the City of Adrian was signed by e. Police Training - Major Michael Milton stated that he attended an advanced class referencing high f.N National Day of Prayer - Mayor Smith stated that we had a great turn out and plan to do this every VIII. Recess Regular Session - at 6:54 p.m., CMI M Love made ar motion to go into executive session for  the Mayor, Council and City Clerk. speed chases in Forsyth.  year.  the purpose of Personnel. Seconded by o Hutchinson. All in favor.  IX. Executive Session - Personnel  X. Call Regular Session to Order - CMS. Hutchinson made a motion to recess executive session and  return to regular session at 8:26 p.m. Seconded by CM M Love. All in favor.  OAPPROVED G4-ap byc ClhgCoreit    CMOHutchinson made a motion to terminate Officer Dylan Lowery as of05/07/24. Seconded by CMS  Hutchinson. Alli in favor. XI. Reports:  (1)Department Head Reports  (A) Fire Department - Chief. Johnson gave statistics for the fire department for April. Danton Morris asked or $3000.00 for fireworks for the 2024. July 4th Fireworks Celebration. CMSHutchinson made ar motion to give the fire department $3000.00 for fireworks. Seconded by CM (B) Street Water Department - Mayor Smith stated that the workers are cutting grass and cleaning up (C) Police Department - Chief Strickland gave statistics for the month of April. He stated that the Waymakers group would be hosting al kids day and reminded everyone that there would be al back to (D) Safety Department- CMSHutchinson stated that attended a safety conference in Statesboro. (E) Recreation Department - CM MI Love stated that the animals had been painted and were back at the park. She stated that she would like to make modifications to the stage. The recreation department also  M Love. Alli in favor. the school.  school fundraiser.  hopes to have an end of school bash for the kids at the park soon.  (2) Council Members None (A) Suzanne Hutchinson None (B) Michelle Love - None (C) Orweco Hutchinson - None (D) Robert Fountain. Jr. -noti in attendance  (3) Mayor- - Wynola Smith - Mayor Smith asked the council to make a motion to accept Attorney Paul Calhoun's resignation, effective 05/08/24. CM MI Love made a motion to accept Attorney Paul Cahoun's CM M Love made a motion to hire Attorney Rizza O'Connor, effective 05/09/24. Seconded by O CM o Hutchinson made a motion to give Major Michael Milton a payi increase of $2 an hour, effective  resignation, effective 05/08/24. Seconded by CMSHutchinson. Alli in favor.  Hutchinson. Alli in favor.  immediately. Seconded by CMSH Hutchinson. Alli in favor.  OAPPROVED Csu-ay 6CACorcxt    XII. dpummen-cWOmtainen made a motion to adjourn at 8:55 p.m. Seconded by CMI M Love.  All in favor.  CAPPROVED G-4-a4 6oy C44CDrc