City of Hogansville City Council Work Session Meeting Agenda Monday, February 19, 2024 -5:30 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew. Morgan 2025 Council Post3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027 WORK SESSION - 5:30 pm ORDER OF BUSINESS 1.1 Royal Theater Change Orders (a)Balcony Restrooms (b)Water Mitigation  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  2. Lake Jimmy Jackson - LCWF Grant 3. AMR-Local Housing Location 4. Town Hall Meeting Scheduling  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    Document G701 - 2017  AIA Change Order PROJECT: (Name and address) The Royal Theater 4001 East Main Street Hogansville, GA 30230 OWNER: (Name and address) City ofl Hogansville 111 High Strect Hogansville, GA3 30230  CONTRACT INFORMATION: Contract For: General Construction Date: May 15, 2023 ARCHITECT: (Name and address) Dunvoody/Becland Architects, Inc. 3001 Mulberry Street Macon, GA: 31201  CHANGE ORDERI INFORMATION: Change Order Number: 003 Date: 01/26/2024 CONTRACTOR: (Name and address) Principle Construction' West Georgia, LLC 51 New Hutchinson Milll Road LaGrange, GA 30240  THE CONTRACT IS CHANGED. AS FOLLOWS: attributable lo executed Construction Change Directives.) Per Architect's response to RFI #27, attached pricing for Option #3. "round top" covei is availablei in) Black] Bright, whichi is what is priced here.  (Insertac detailed description of the change and, ifapplicable, attach or reference. specific exhibits. Also include agreedi upon adjustments Note: the 3.75"x6 6" "flatt top" cove basei is not available in color Black Bright as requested for Option #3. However, 4.25"x6" Note: demo pricing only includes removal of existing plywood and existing ceramic tile and mud bed on walls, and removal of existing ceramic tile and mud bed floors. No pricing has been included for any repairs to existing wall framing or existing subfloor of floor framing. Ifs such work is needed, the Owner and Architect will bei notified and additional pricing willl be  submitted as requested. Thec original Contract Sum was Ther net change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum willl bei increased by this Change Orderi int the amount of Thc new Contract Sum including this Change Order willl be The Contract Time willl be unchanged by Zero (0) days. Ther new date of Substantial Completion will be 7/28/2024  $ $ $ $  2,240,000.00 185,804.00 2,425,804.00 13,643.00 2,439,447.00  NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.  NOTVALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR. AND OWNER.  Dunwoody/Beland, Architects, Inc. ARCHITECT (Firm name) SIGNATURE PRINTED NAME AND1 TITLE DATE  Primgfl4Consgnuction' West Georgia, LLC City of Hogansville  CONTRACTOR/Eim name) SIGNATYRE "TTV JeffLewis, Sr. Project Manager PRINTED NAME AND TITLE DATE 444  OWNER (Firm name) SIGNATURE PRINTED NAME AND TITLE DATE  AIA Document G701 -2017. Copyright O 1979, 1987, 2000, 2001 and: 2017. Allr rights reserved. "The American Institute ofA Architects," "American Institute of Architects," "AIA," the AIAL Logo, and" "AIA Contract Documents" aret trademarks of The American! Institute ofA Architects. This document wasp produced at 10:06:37 ETC on 02/13/2024 under Order No.2114498481 which expires on 01/10/2025, isr notf for resale, isl licensedf for one-time use only, andr may only be usedi in accordance witht the AIA Contract Documentso" Terms ofs Service." Tor reporto copyright violations, e-mail doahio@aincontecks.com.  1  User Notes:  (3B9ADA45)    PRINCIPLE CONSTRUCTION  Change Ordler Request  Project: The Royal Theater  COR#: Date:  5.3 1/26/2024  400 East Main Street City of Hogansville 111 High Street Hogansville, GA 30230 Balcony Bathrooms-Option: #3  To:  Re:  Description of Change:  Per Architect's response to RFI #27, attached pricing for Option #3. 4.25"x6" "round top" covei is available in Black Bright, which is whati is priced here.  Note: the 3.75"x6" "flat top" cove base is not avaialble in color Black Bright as requested for Option #3. However, Note: demo pricing onlyi includes removal of existing plywood and existing ceramic tile andi mud bed ony walls, and removal of existing ceramic tile and mud bed on floors. No pricing has been included for any repairs to existing wallf framing or existing subfloor off floor framing. Ifs such work is needed, the Owner and Architect will be notified  anda additional pricing will be submitted as requested.  Total Cost Change in Contract Time Attachments: Signed By: Reviewed By: Approved By:  ADD  $13,643  EPjeingBreakdown  Other  1-26-24 Date 2/7/2024 Date 22024 Date  Architect  C Owner  70  Please contact mev with any questions that may arise concerning this change order request.  1of1    WILLIAMSON & ASSOCIATES BUILDINGEXTERIOR CONSULTANTS  February 14, 2024 Ms. Lisa Kelly, City Manager City of Hogansville 111 High St. Hogansville, GA 30230 Office: 706-637-8629: x 101 Cell: 706-333-3330 Email: Isa.kely@cityofhogansville.org RE: Building Exterior Consulting Services  Leakage Evaluation Proposal - Revised Edition  Royal Theatre 301 East Main Street Hogansville, GA 30230 (W&A-Proposal)  Dear Ms. Kelly:  Williamson & Associates (W&A) is a professional consulting firm specializing in construction technology with a primary focus on building exterior waterproofing and durability. Over 30 years, Williamson & Associates has developed a reputation for practical, common-sense solutions to complex building Our services are tailored to each client's needs. Our services in this instance involve performing a leakage evaluation of the building envelope. For this evaluation, W&A will require access to the building This letter presents our proposal for building exterior consulting services. A description of each scope of service, supportre required, scheduling information, basis of compensation, and a request for authorization  exterior conditions. Our clients include Owners, Architects, and Contractors.  interior, exterior, and low sloped roofing.  isi included. SCOPE OF SERVICES  We propose to conduct the leakage evaluation of the building exterior associated with the reported water leakage occurring in the Projection Room based on the information provided by Dunwody/Beeland Architects, Inc. via e-mail on February 9, 2024. Our services will be performed in general accordance with guidelines seti forth in ASTME2128 Standard Guide for Evaluating' Waterl Leakage of Building Walls.  Perform a leakage evaluation of the building envelope through a combination of visual inspection survey, interview with local current Property Management knowledgeable in the construction and maintenance history of the building, and review of the original Architectural drawings and project submittals available. Our leakage evaluation will likely consist of 1-2 days onsite. For this evaluation, we will need access to the property, interior conditioned space affected by the current leakage, and the low slope roofing. Note this proposal excludes providing aerial access  6100l Lake Forrest Drive, Suite375 . Atlanta, GA3 30328 . 404-256-2388 Awholly owneds subsidiaryofCurtain' Wall Design& & Consulting, Inc.    equipment. If such equipment is needed, we request the Owner retain the support Contractor and We will perform a limited review of drawings found available of as-built construction for useful information. This could include original architectural drawings as well as shop drawing submittals. We will conduct diagnostic water testing at representative locations utilizing techniques and procedures of our choosing, to recreate the previously reported leakage. The purpose of this testing is to help us understand the causes of leakage and to allow us to provide appropriate After our field evaluation work, we will prepare a written report presenting our observations and findings, with our recommendations for repairs that we deem appropriate in the best interest of the property for the Owner to consider. We willi issue our report in electronic format as a' "pdf" file, via email upload. We will field questions as may be needed following issuance of our report. At the conclusion of our evaluation and after issuing our report, we can also discuss our recommendations as may be requested via a Teams or other meeting format.  equipment for this service without cost to' W&A.  recommendations for repairs.  Additional Services "Not Proposed"  As described above, it may be determined that exterior access is required to continue the evaluation. Ift this is necessary, a support Contractor will be required to provide labor support and After our field leakage evaluation work, we may recommend for further evaluation regarding watertightness and durability, if necessary, to evaluate concealed conditions related to visual distress and/or reported water leakage. If determined that further evaluations will be required, W&A will issue a proposal for "add services" that would include a follow-up return trip to perform an more extensive evaluation of specific areas identified. During this evaluation we would need to review concealed as-built conditions, which would likely require removal of stucco cladding, For this evaluation, the Owner will need to retain a support Contractor to help us during this evaluation. The support Contractor would provide access and provide labor assistance that can After our field evaluation work, we will prepare a written report presenting our observations and findings, with our recommendations for repairs that we deem appropriate in the best interest of the property for Owner to consider. We will issue our report in electronic format as a' "pdf" file, via email upload. We will field questions as may be needed following issuance of our report.  aerial access without cost to W&A.  masonry, flashings, etc.  remove and replace systems where we direct.  City of Hogansville Royal Theatre - Hogansville, GA Proposal for Building Exterior Consulting Services  February 14, 2024 W&A Page 2of6    SUPPORT AND SCHEDULING  We will need access to the property and areas affected by leakage. A water source will need to be Ifa additional access equipment is required, to access the wall areas in question, equipment and support We can begin the proposed services within 1-3 weeks ofr receiving mutually agreeable written authorization to proceed. We estimate our initial site visit work will require 1-2 days on site. If We estimate providing our written report within approximately 1-2 weeks after completing our field work.  provided at the property and in close proximity to the areas oft the investigation.  will need to be provided by Others without cost to W&A.  additional time is required, an add fee proposal will be provided.  COMPENSATION  We recommend establishing a not-to-exceed budget of $7,500 for the outlined services for time and expenses required for spending 1-2 days on site conducting field investigation activities, preparation of our written report, and participating in a meeting utilizing Teams of other meeting format to discuss the conclusions of our evaluation. Our consulting fee rates are $210/hr. for General Manager time, $200/hr. for Manager time, $190/hr. for Senior Consultant time, $175/hr. for Consultant II time, $160/hr. for Consultant I time, and $80/hr. for Clerical time. Reimbursable expenses are charged at direct cost and include such items as mileage or other travel expenses, outside vendor copying/printing, shipping, and Invoices are issued monthly. Payment terms are net 30 days after receipt ofi invoice. Please note we do  other directly. job-related expenses.  not accept "pay when paid" or "retainage" clauses for our services.  AUTHORIZATION  We request authorization to confirm our scope and resulting fee for our services. For your convenience, you may authorize our services by executing the acceptance block at the end oft this proposal, and then return a copy of the proposal to us. Please note the attached Terms and Conditions are part of this proposal, and any agreement formed between us for our services. Please notify us if we have proposed services other than what you require, sO that we may modify our proposal to meet your needs. We appreciate the opportunity to submit a proposal for our services. Please contact us with any questions  you may have regarding this proposal or our services in general.  Regards,  Williamson & Associates, Inc.  Michael C. Allen Field Services Manager City of Hogansville Royal Theatre Hogansville, GA Proposal for Building Exterior Consulting Services  February 14, 2024 W&A Page 3of6    Accepted for: City of Hogansville  Accepted by:  (Signature)  (Printed Name and Title)  (Date)  City of! Hogansville Royal Theatre- Hogansville, GA Proposal for Building Exterior Consulting Services  February 14,2024 W&A Page 4of6    TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES  1. Services: The Consultant agrees to perform for Client the services listed. Such services are hereinafter referred to as "Services." Client agrees that Consultant shall have ready access to Client's staff and resources as necessary to perform the Consultant's services provided for by this contract. 2. Performance: Consultant represents to Client that the services to be delivered or rendered hereunder will be the kind and quality designated and will be performed by qualified personnel. Consultant shall perform its services, to the level of competency presently maintained by other practicing professional consultants in the same type of work ini the same community, at the same site and under the same or similar conditions. Consultant makes no other representations or warranties, 3. Staff: Consultant is an independent contractor and neither Consultant nor Consultant's staff is or shall be deemed to be employed by Client. Client is hereby contracting with Consultant for the services described and Consultant reserves the right to determine the method, manner and means 4. Payment for Services: Client agrees to pay Consultant amounts agreed to upon receipt of proper 5. Confidential Information: Each party to this Agreement shall not disclose to any non-party to the Agreement, any confidential information of Such Other Party. Confidential information is information which relates to Such Other Party's research, development, trade secrets or business affairs, but does not include information which is generally known or easily ascertainable by non-parties of ordinary skill. Consultant hereby acknowledges that during the performance of this contract, the Consultant may learn or receive confidential Client information and therefore Consultant hereby confirms that all such information relating to the Client's business will be kept confidential by the Consultant. This section shall not apply to information in whatever form that comes into the public domain, nor shall it restrict the Consultant from giving notices required by law or complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction, or ifit is reasonably necessary for the Consultant to defend 6. Insurance: Consultant shall maintain: a) commercial general liability insurance in the amount of not less than $1,000,000.00 for any one occurrence, b) worker's compensation insurance in amounts established by law, and c) professional liability insurance in the amount of not less than 7. Indemnification: Client and Consultant each agree to indemnify and hold the other harmless, and their respective officers, employees, agents and representatives, from and against liability for all claims, losses, damages, and expenses, including reasonable attorneys fees, to the extent such claims, loses, damages or expenses are caused by the indemnifying party's negligent acts, errors, or omissions. In the event claims, losses, damages or expenses are caused by the joint or concurrent negligence of Client and Consultant, they shall bel borne by each party in proportion to its negligence.  whether expressed or implied, with respect to the services rendered hereunder.  by which the services will be performed.  invoices for Services.  itself from any suit or claim.  $1,000,000.00.  City of! Hogansville Royal Theatre - Hogansville, GA Proposal for Building Exterior Consulting Services  February 14, 2024 W&A Page 5of6    8. Dispute Resolution: Prior to the initiation of any legal proceedings, the parties to this Agreement agree to submit all claims, disputes or controversies arising out of or in relation to the interpretation, application or enforcement of this Agreement to non-binding mediation. Such mediation shall be conducted under the auspices oft the American. Arbitration. Association ors such other mediation service or mediator upon which the parties agree. The Party seeking to initiate mediation shall do sO by submitting a formal, written request to the other party to this Agreement. This section shall survive completion or termination of this Agreement, but under no circumstances shall either party call for mediation of any claim or dispute arising out of this Agreement after such period of time as would normally bar the initiation of legal proceedings to litigate such claim or dispute under the laws of the 9. Complete Agreement: This agreement contains the entire agreement between the parties hereto with respect to the matters covered herein. No other agreements, representations, warranties or other matters, oral or written, purportedly agreed to or represented by or on behalf of Consultant by any ofi its employees or agents, or contained in any sales materials or brochures, shall be deemed to 10. Assignment: This Agreement may not be assigned by either party without the prior written consent 11. Documents: All documents prepared by Consultant are instruments of Consultant's professional service, and Consultant shall retain ownership and property interest therein. Reuse or modification of any documents by Client, without Consultant's written permission, shall be at Client's sole risk and Client agrees to defend, indemnify and hold Consultant harmless from all claims, damages and 12. Construction Cost: Any opinions or estimates of probable construction cost by Consultant are prepared on the basis of Consultant's experience and qualifications and represent Consultant's judgment as a professional generally familiar with the industry. Consultant does not guarantee that proposals, bids, or actual construction cost will not vary from Consultant's opinions or estimates of 13. Construction Phase Services: When construction-phase services are included in the Agreement, Consultant will provide personnel to determine in general whether construction is proceeding in a manner consistent with the Documents. Consultant is not responsible for construction means, methods, techniques, sequencing or procedures, or for safety precautions or programs in connection 14. Termination: This Agreement may bet terminated by either party by giving written notice to the other. Ift the Agreement is terminated, the Consultant shall be paid for all work performed prior to the notice.  State of Georgia.  bind the parties hereto with respect to the subject matter hereof.  of the other party.  expenses, resulting from such reuse by Client or by others acting through Client.  probable construction cost.  with the Project.  If Client does not make timely payments, iti is cause for suspension of services.  END OF TERMS AND CONDITIONS  City of Hogansville Royal Theatre - Hogansville, GA Proposalf for Building Exterior Consulting Services  February 14, 2024 W&A Page 6of6