City of Hogansville City Council Work Session Meeting Agenda Monday, February 19, 2024 -5:30 pm  HOGANSVILLE GEORGIA  Meeting will be held at Hogansville City Hall 111 High Street, Hogansville, GA 30230  Mayor: Jake Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post4 4: Mark Ayers Council Post 5: Kandis Strickland 2027 WORK SESSION - 5:30 pm ORDER OF BUSINESS 1. Royal Theater Change Orders (a)] Balcony Restrooms (b) Water Mitigation 2. Lake Jimmy Jackson-I LCWF Grant 3. AMR-Local Housing Location 4. Town Hall Meeting Scheduling  2025 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    HOGANSVILLE PERMANENT  GEORGIA 02/19/2024  RECORD  Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230  Work Session Meeting  Call to Order: Mayor. Jake. Ayers called the Work Session to order at 5:34 pm. Present were Mayor Jake Ayers, Council Member Michael Taylor, Council Member Matthew Morgan, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisal Kelly, Assistant City Manager Niles Ford, City Attorney Alex Dixon, Police Chief. Jeff  Sheppard and City Clerk LeAnn Lehigh. ORDER OF BUSINESS 1. Royal Theater Change Orders a) Balcony Restrooms  A change order is needed for the Royal Theater renovation for the upstairs restrooms. The existing tiles in both upstairs restrooms were not able tol be reused. The change order would completely renovate both restrooms with brand new tiles. The amount oft the change order is $13,643 for both restrooms. Council is During the last heavy rainstorm, certain areas ofthe Royal Theater indicated water leaks. The exact areas oft the leaks are not known but seem to be affected at and around the projection room. There is concern that ifnot fixed correctly the renovations being done would be damaged. The City is requesting a change order in ai not-to-exceed amount of$7,500 for the consulting firm, Williamson & Associates, to conduct a leak evaluation of the building exterior in order to find the leaks. Council is asked to take action at  asked to take action at tonight's regular meeting.  b) Water. Mitigation  tonight's regular meeting on this item. 2. Lake Jimmy Jackson - LCWF Grant  The City currently has funding through Land & Water Conservation Grant in the amount of $87,500, with a $87,500 match that must be completed by December 31, 2024. The December 31 deadline is the second extension requested by the City. Due to deficiencies found at Lake. Jimmy Jackson by NRCS and Safe Dams involving the spillway, the timeframe to complete the processes of fixing the issues found is not possible. Dirt that wasi removed from the beach area years ago affected part oft the spillway. The dirt has tol be removed and al berm has to be replaced. Completion of phase II construction and the Engineering plans must be approved by NRCS, which will take time. Staffi is asking Council to withdraw from the existing grant of $87,500 (with ai match of $87,500) and reapply for the grant next year, being able to then  ask for additional funding to complete phase II oft the project.  3. AMR-I Local Housing Location  Chief Sheppard has been approached by AMR, who would possibly like to move one oft their stations to the basement oft the Hogansville Police Department. This would give a dedicated 24-hour station in Hogansville and would greatly reduce response times. It would not hinder space at the Police Department. AMR could rent four rooms downstairs in the basement in the amount of $1200-S1500/month, with utilities included. The extra space comes with the Court Clerk and her staff moving to the annex building at the end ofMarch 2024. IfCouncil is in agreement, AMR would take the request to their corporate  office for approval. Council agrees with moving forward with the request.  February 19, 2024    4. Town Hall Meeting Scheduling  Council would like tol hold quarterly purpose-driven Town Hall meetings in different areas ofthe City, beginning with ai first quarter meeting possibly at the Active Life Center. They could be called something other than Town Halls. Possibly Chats with Council? Other locations could include the Greenpatch, local churches, Lake Jimmy Jackson, etc and use them as aj public education/outreach that also gives residents  the ability to express concerns about various issues.  ADJOURNMENT Respectfully, vgt. LeAnn Lehogh City Clerk  Mayor Jake Ayers adjourned the Work Session at 6:58 pm.  February 19, 2024