CITY OF HOSCHTON CITY COUNCIL  I  TUESDAY, JULY 16, 2024AT6:00PM HOSCHTON COMMUNITY CENTER 65 CITY SQUARE, HOSCHTON  HOSCHTON  REGULAR MEETING AGENDA  CALLTOORDER MOMENT OFS SILENCE PLEDGE OF ALLEGIANCE AGENDAAPPROVAL OLDI BUSINESS  1. Resolution 2024-34: Amendment of the Comprehensive Plan of the City of Hoschton, Georgia, to Adopt an Update to the Capital Improvements Element and Community Work Program (i.e. required annual update) [Planning & Zoning Commission  Recommendation: Approval]  2. Amendment of1 the Comprehensive Plan of the City of Hoschton, Georgia, to Amend the Future Land Use Plan andi for Other Purposes [Planning andi Zoning Recommendation:  Approval]  3. Resolution 2024-25:Water First Rebates  NEWI BUSINESS  1. Police Policy Update  2. Police Department Housing and Booking Contract with. JCSO  3. Police Department Memorandum of Understanding with. JCSO for Extraterritorial  Assistance  4. Public' Works Building Exterior Color Scheme 5. Public Works Building Contract Addendum  6. Resolution 2024-35: Personnel Policy Update Regarding Overtime for Non-Exempt  Employees  ADJOURN Announcements:  July 19th Backi to School Bash--Downtown on City Square 6:00-9:00pm July 24t Planning & Zoning Commission Meeting 6:00pm July 25th Community Conversations Open Forum--Bringi yourg questions 6:30pm    CIVILITY PLEDGE  The way we govern ourselves is often as important as the positions we take. Our collective decisions will be better when differing views have had the opportunity to bet fully vetted and considered. AlL people have the right tol bet treated with respect, courtesy, and openness. We value alli input. We commit to conduct ourselves at allt times with civility and courtesy to each  other. CITY OFHOSCHTON RULES OF DECORUM  The purpose of the Rules of Decorum is toi foster an atmosphere of civil and courteous discourse, even and especially when discussing contentious topics, at all meetings held byt the City of  Hoschton.  a. Rules applicable to the public  1. Each speaker will be given 5 minutes during public comment.  2. Each speaker will direct his or her comments to the Mayor or presidingofficers: and 3. Each speaker will refrain from personal attacks, foul or abusive language, and will 4. Each speaker will speak only toi the agenda item under consideration. This does not 5. Members of the audience will respect the rights of others and will not create noise b. Rules for Mayor and Members of Council, Committees, Boards, or Commissions 1. Members will conduct themselves in ap professional and respectful manner at all  not to any other individual present.  maintain a civil and courteous manner and tone. apply during thel Public Comment agenda item. or other disturbances that will disrupt the meeting.  meetings.    OLD BUSINESS  ITEM #1  Comprehensive Plan Update to Capital Improvements Element and  Community Work Program (Continued from last month) Resplution 2024-34    CITY OF HOSCHTON STATE OF GFORGIA  RESOLUTION 2024-34  ARESOLUTION, AUTHORIZING THE TRANSMITTAL OF THE DRAFT ANNUAL UPDATE OF THE CAPITAL IMPROVEMENTS ELEMENT AND COMMUNITY WORKI PROGRAM OF THE COMPREHENSIVE PLANTOTHE NORTHEAST GEORGIA REGIONAL COMMISSION FOR REQUIRED REGIONAL AND STATE REVIEW. AND REQUESTING FAVORABLE  CONSIDERATION  WHEREAS; The City of Hoschton has adopted a comprehensive planincluding a capital WHEREAS; Rules of the Georgia Department of Community Affairs, Chapter 110-12-2, Development Impact Fee Compliance Requirements, require that the City annually update WHEREAS; The Cityi is also required by said rules to annually update its community work WHEREAS; The City's planning consultant has prepared the required annual updates; and WHEREAS; After public notice, the Hoschton City Council conducted a public hearing on June 13, 2024 on the annual update of the capital improvements element and the community work program to solicit community input on the draft annual update; and WHEREAS; the Hoschton City Council hereby certifies that it has met the minimum procedural requirements for annually updating the capital improvements element and  improvements element (CIE); and  the capital improvements element; and  program component of the comprehensive plan; and  community work program and amending the comprehensive plan;  Now, therefore, ITISI RESOLVED as follows:  1.  The City Council hereby authorizes the city clerk to transmit a signed copy of this resolution and a draft copy of the annual update of the capital improvements element (CIE) and community work program of the comprehensive plan of the City of Hoschton, along with an impact fee expenditures report fort the year: 2023, to the Northeast Georgia Regional Commission for required regional and state review. The City Council hereby  requests favorable consideration of the same.    SORESOLVED, this the 16th day of. July, 2024.  Debbie Martin, Mayor  ATTEST:  Jennifer Williams, Assistant City Clerk  Approved as to Form:  Abbott S. Hayes, Jr., City Attorney    Jerry' Weitz & Associates, Inc. Planning & Development Consultants 1225 Rucker Road, Alpharetta, Georgia 30004 Phone: (404)502-7228 E-Mail: weiz@belsouth.net  Growth Management Comprehensive Planning Zoning &L Land Use Regulations Land Development. Applications Expert Testimony Zoning Administration  MEMORANDUM  TO: From: Date: Subject:  Honorable Mayor and City Council, City of Hoschton Jerry Weitz, Consulting Planner, City of Hoschton  July 10, 2024  July 11th City Council Work Session Agenda Item: Capital improvements Element, 2024 annual update: recommended revisions  The capital improvements element (CIE) is a document that is required for the city's collection of impact fees for parks and open space and police. The draft CIE that is in your package indicates that the level ofs service standard for police space (0.95 square feet per functional population) The city is currently engaged in a 10-year study projecting various city government needs. As a part of that effort, additional information has been acquired and reviewed by city administration and the police chief. As a result of discussions, it is recommended that the level of service standard for police (law enforcement, including court space) be reduced from 0.95 square feet per functional population to 0.6 square feet. This change is recommended based on the When the level of service standard of 0.95 per functional population was established, the city did not have an operational police force. Now that it does (including the police chief), better information is available on the necessary scope of the city's police department. Further, the 10- year study (in progress) has helped administration determine the number of future police officers needed and, hence, al better estimate of building space needs. The city does not need as much space as called fori in the level of service standard based on this new information. As a result, consulting planner recommends that the city council consent to some changes to the draft prior to submission for regional and state review. The changes are suggested below. There is no need to vote on these, but consensus to make these draft changes should be made sO that a revised draft CIE can be sent following approval by Council of the transmittal resolution 1. Level of service standard for police: Change from 0.95 square feet to 0.6 square feet. 2. Change the projection of needs based on this lower standard (Table 8) as follows:  will stay the same.  following rationale:  at your voting session this month.    Memo, Recommended Changes to Draft Capital improvements Element for Police  Table 8 City of Hoschton  Projection of Police and Court Building Space Demands, 2024-2044  2024 7,645 7,262 4,587  2029 18,128 23,189 47,221 22,029 10,877 13,913  2044  Functional population of Hoschton Cumulative new police and court building space (square feet) needed (@ LOS standard of 0.95 0.60 square feet per functional population  Associated changes to the text will also be made to reflect these changes, including changing Change the schedule ofi improvements (Table 9) to propose new police building space from 20,409 square feet to 13,913 square feet (2044 needs at a reduced level ofs service standard). The new estimated cost oft the police building including land, architecture and engineering, and building construction, is as follows, which will meet all of the project needs in 2044.  the current deficiency" from 4,074 square feet to 1,399 square feet.  Table 9 City of Hoschton 2026 2027  Schedule of Improvements, 2024-2029 Police and Municipal Court (Dollars)  Capital Improvement Authorized expenditure Acquire and prepare 450,000 sitef for new police and courts space (3 acres @ $150,000 per acre (may be share ofl larger land assemblage to include city hall) Architecture and engineering @ 15% of cost ofbuilding spacef for 13,913 square feet Construct 13,913 square feet of police and courts space (@ $300 per square feet) TOTAL SHOWN  2024 2025  2028  2029  Total Source % Eligible 2024- of Funds for 2029 Funding with Impact Fees 450,000 IF; Current capital impact fees funds, held SPLOST (100%); plus future impact fees (67.03%) 626,085 IF; Current capital impact fees funds, held SPLOST (100%); plus future impact fees (67.03%) Current capital impact fees budget; held SPLOST (100%); plus future impact fees (67.03%)  626,085  4,173,900 4,173,900 IF;  450,000  626,085  4,173,900 5,249,985  Source: Jerry Weitz & Associates, Revised July 10, 2024. IF=I Impact fees; SPLOST: = special local options salest tax  More than two-thirds of the total cost of the police facility space can be paid for with impact fees,  including current impact fee fund balance and future impact fee collections.  2    CHAPTER 8 CAPITAL IMPROVEMENTS ELEMENT (CIE) (2024 Annual Update)  SUMMARY  This document is an element of the City of Hoschton's comprehensive plan. It specifies capital improvements for which development impact fees are charged in Hoschton. This capital improvements element (CIE) includesi information for parks and open space and public safety (police). This annual update has extensive changes due to the city's annexation of additional land and because of major rezoning actions that change the land use assumptions and the projections for facility needs.  REQUIREMENTS  To support a development impact fee program, the city's comprehensive plan must meet state administrative rules for Capital Improvements Elements (CIEs). The rules, among other things, require that, for each facility included in the development impact fee program, thei following must bei included: as service area must be established; a quantifiable level of service (LOS) standard must be specified; long- term needs (demands) shall be assessed; and a schedule of improvements identifying projects to be funded with impact fees during the next five years must be submitted and then annually updated after  its adoption.  PROJECTIONS, FORECASTS, AND LAND USE ASSUMPTIONS  Total population is the sum of household population (i.e., persons living in households) and group quarters population (i.e., persons residing in nursing homes, jails, dormitories, etc.). Hoschton does not currently have any group quarters population. Occupied housing units are the same thing as households. The city's estimated population (100% decennial census population count) as of April 2020 was 2,666 persons living in 1,038 housing units (977 occupied), for an average household size of2.73 persons per occupied dwelling unit (Source: U.S. Census Bureau, PL94-171 data accessible at www.data.censusgoy, All but about 40 oft the 1,038 housing units were detached, single-family dwelling units. As of the decennial census, Hoschton did not have any fee simple townhouses or senior apartments. As of April 2020, only an estimated 31 dwelling units had been constructed within the Twin Lakes Planned Unit Based on review of building permit activity reports, the housing stock in Hoschton has more than doubled since 2020 to an estimated 2,472 units as of April 1, 2024. The increase in housing units has included detached, single-family dwelling units, fee-simple townhouses and age-restricted (senior) attached and non-attached units. Because of the diversification of types of units in Hoschton, the average household size of2.73 persons per household in 2020 has been reduced slightly to an estimated 2.68 persons per unit as of April 1, 2024. Table 1 provides projections and forecasts for1 the city which  Development (PUD), which was annexed and zoned in 2018.  were updated in May 2024.  1Ruleso of Georgia Department of Community Affairs, Chapter 110-12-2, Development Impact Fee Compliance Requirements  1    Chapter 8 Capital Improvements Element (CIE), Hoschton Comprehensive Plan  Table 1 Projections and Forecasts, 2020-2044 City of Hoschton  PROJECTION/FORECAST Total Housing Units Households Persons Per Unit Household Population Group Quarters Population Total Population Employment Employment)  2020 1,123 1,066 2.70 2,878 0 2,878 532 3,410  2024 2,472 2,472 2.68 6,645 0 6,645 1,000 7,645  2029 5,794 5,794 2.51 14,573 0 14,573 3,555 18,128  2044 7,284 7,284 2.54 18,543 280 18,823 4,366 23,189  Functional Population (Total Population + Source:. Jerry Weitz & Associates, Inc. May 2024.  Table 2 2024-2029 and 2024-2044 City of Hoschton  5-year and 20-year Increases in Population and Functional Population  ROECTION/FORECAST Housing Units Population Employment Functional Population  2024 Existing 2,472 6,645 1,000 7,645  Net Increase 2024-2029 3,322 7,928 2,555 10,483  Net Increase 2024-2044 4,812 12,178 3,366 15,544  Source: Jerry Weitz & Associates, Inc. May 2024.  Hoschton's population in 2044 is projected to be 23,189 persons. Population growth in Hoschton is definitely not expected to be spread uniformly across the 20-year planning period (horizon). Rather, the vast majority of the new housing units in Hoschton will be constructed by 2029, with housing starts weighted proportionally much heavier in the next five years. The projections of housing units and population in Table 1 are based on the assumption that the city will buildout (almost entirely, if not entirely) its residential lands within the city limits during thei twenty-year planning horizon (2044). As noted above, the city does not have any nursing homes or other "group quarters" population. The projections of population include the forecast that, later in the planning horizon, Hoschton will become home to one or more institutionalized residential living arrangements such as nursing or congregate Hoschton has a relatively modest economic base, consisting of restaurants, retail trade establishments, services, and institutions and industries. Employment data for transportation analysis zones (TAZs), prepared as a part of the. Jackson County Transportation Plan in 2019, were used to prepare employment estimates for this CIE. For projections and forecasts, the city's consulting planner utilized a  care homes, adding 280 persons in group quarters.  2    Chapter 8 Capital improvements Element (CIE), Hoschton Comprehensive Plan  buildout analysis of nonresidential lands and estimated employment on the basis of 1 employee per 1,000 square feet of nonresidential space of new nonresidential development. Employment increases are forecasted to also be more heavily weighted during the five years rather than being spread evenly Hoschton's impact fee program includes public safety facilities and services (police). The service population for police is the population plus employment, or in other words, the functional" population. Asi indicated in Table 1, the population is added together with employment to determine the functional  over the 20-year planninghorizon.  population.  PARK AND OPEN SPACE LAND Service Area  The service area for park and open space landi is the city limits.  Inventory  Table 3 shows the inventory of park and open space lands within the City of Hoschton as of May 2024. The inventory does noti include part ofal ballfield that is owned by the. Jackson County Board of  Education, since the city does not own that portion oft the ballfield.  Table 3 City of Hoschton Acres 8.73 4.20 0.23 0.25 0.15 0.32 0.18 0.22 0.22 0.20 0.17 0.09 0.22 0.16 4.78* 1.65 7.17 8.16 37.10 3  Park and Open Space Land Inventory, May 2024  Parcel No. 120 003R 1190 0022 HO2 056 HO1 003A HO1 003B HO1C 004 HO1 005 HO1 006 H01 007 HO1 008 HO1 009 H010 00 H01 048 HO1 050A HO1 049 120009A  Address 374 Cabin Drive 4727 Hwy 53 E. Broad St New Street Pendergrass Rd Pendergrass Rd Oak Street 67 Oak Street Oak Street Oak Street 29 Oak Street 15 Oak Street 153 Mulberry Street Hall Street 140 Mulberry Street Mulberry Street  Description 45 ball fields, 21 tennis courts Ball field (part) Building and open space Pavilion and open space Playground beside Depot Undeveloped/open space noeveopedopenspate Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Undeveloped/open space Home and lot Undeveloped/open. space TOTAL  HO2 082 (pt.) 79 City Square HO2 058 (pt.) Highway! 53    Chapter 8 Capital Improvements Element (CIE), Hoschton comprehensive Plan * total tract is 6.78 acres but 2 acres are subtracted for other uses. Source: Jerry Weitz & Associates, Inc., July 2023, updated May 2024. Existing Level of Service (LOS) and Level of Service Standard  Since residents are the users of park and open space lands, the level of service measure and standard for park and open space land is based on the residential population. The city established the following level of service measure in thei first CIE in 2020: acres of park and open space land per1,000 residents. Int the initial CIE, adopted in September 2020, the city adopted al level ofs service standard for park and open space land of 5.33 acres per 1,000 residents, the same as the existing level of service in 2020. Since 2020 and the adoption of park and open space impact fees, the city! has added significantly to its park land but has also added thousands of new residents. The existing level of service for park and open space land in Hoschton as of May 2024 is 37.10 acres of park and open space land for 6,645 residents, or 5.58 acres per 1,000 resident population. Thanks to the substantial purchase ofa additional park and open space land via from the Blankenship family, the city has kept up with rapidly increasing demands and has a very slight surplus of land as of May 2024. The existing level of service of 5.58 acre per 1,000 exceeds the adopted level of service standard of 5.33 acres per: 1,000. However, the current surplus will be short lived, because of even more intensive population growth projected during the next five years as  described further in the next section. Assessment and Projection of Demands  Table 4 provides a projection of park and open space land demands based on the projected residential population. The city has a current park and open space land inventory of 37.10 acres as of2 2024 (see  Table 4 above).  Table 4 City of Hoschton  Projection of Park and Open Space Land Demands, 2024-2044 (@ Current Level of Service Standard of 5.33 acres per 1,000 Residents)  Type of Land Total Population  2024 6,645 35.10  2029 14,573 77.67  2044 18,823 100.32  Cumulative demand for new park and open space acres (@ LOS standard of 5.33 acres per1 1,000 residents) Source: Jerry Weitz & Associates, May 2024.  Looking at the population growth projected during the upcoming five years, at the adopted level of service standard of 5.33 acres of park and open space land per 1,000 residents, the city would have to add another 42.57 acres of park and open space land in just five years, meaning the current inventory would have to more than double in size. That substantial additional demand is based on expected residential development of "Tribute" planned unit development and development of other extensive rezonings for additional dwelling units in 2023. Looking at the entire 20-year planning horizon,  4    Chapter 8 Capital Improvements Element (CIE), Hoschton Comprehensive Plan increase) to meet the currently adopted level of service standard.  Hoschton's park/open space land inventory would have to increase to more than 100 acres (a 200% There are several reasons why maintaining the adopted level of service standard of 5.33 acres per 1,000 residents is problematici int the future. First, the accelerated pace of development in Hoschton means that the supply of tracts of land inside the city limits that are vacant and available for purchase by the cityf for park and open space land is dwindling substantially. It appears increasingly unrealistic that the city willl be able to purchase land within the city limits to meet the adopted park and open space land standard of 5.33 acres per 1,000 population.?The city must spend its park and open space impact fees within the service area which is the city limits, sO purchasing land outside the city with impact fees is not Secondly, the vast majority of the population growth that is anticipated in Hoschton will occur within planned unit developments, which by definition provide 20 percent or more of the land area as open space. This means that some of the demands for park and open space land are anticipated to be met with open spaces and parks within these new planned unit developments. This is another reason to consider and adopt a reduced level of service standard for park and open space land. Another factor that positively supports a reduction of level of service standard is that the city currently meets and exceeds the adopted level of service standard for park and open space land. This means iti isa most opportune time to change the level of service standard, if necessary, because there is no current "deficiency" of park and open space land that would have to be funded with monies other thani impact  an option.  fees.  Revised Level of Service Standard  For the reasons provided in the foregoing paragraphs, this Capital Improvements Element includesa formal change in the level of service standard from 5.33 acres per 1,000 population to a lower standard of4.00 acres per 1,000 population. The city hereby adopts the level of service standard of 4.00 acres per 1,0001 for the city'si impact fee program. Even at this newly adopted level of service standard, the city will still have its work cut out fori itself, because it is still an extensive amount of land to acquire. Table 5 shows the demands for park and recreation land and the revised/readopted level of service standard. Even with the lower standard, the city will still have extensive park and open space land acquisitions required to maintain the newly adopted standard of 4.00 acres of park and open space land per 1,000 residents. During the next five years, the city will need to add 21.19 additional acres to its current (2024) supply of park and open space land. And during the 20-year planning period (2044), the  city will need to add 38.19 acres to its park and open space inventory.  2Thec city'sr rezoning of the Pirkle tract included conditions of approval that require the extensive dedication of open space land at or about the time that property develops. However, due to the change in ownership of the Pirkle tract, future development is expected to change, and development of that tract is not imminent. Becausei it may be years before that tract develops, the cityi is unable to count on the dedication of additional open space land from the Pirkle tract that would count toward meeting the currently adopted level of service standard for  park and open space land.  5    Chapter 8 Capital Improvements Element (CIE), Hoschton Comprehensive Plan  Table 5 City of Hoschton  Projection of Park and Open Space Land Demands, 2024-2044 (@ Newly Adopted Level of Service Standard of 4.00 acres per: 1,000 Residents)  Type of Land Total Population  2024 6,645 26.58  2029 14,573 58.29  2044 18,823 75.29  Cumulative demand for new park and open space acres (@ LOS standard of 4.00 acres per 1,000 residents) Source: Jerry' Weitz & Associates, May 2024. Schedule of Improvements  The schedule of improvements for park and open space land is shown in Table 6.  Table 6 City of Hoschton  Schedule ofl Improvements, 2024-2029 Park and Open Space Land Impact Fee Program (Dollars)  Capital Improvement/ Authorized expenditure Blankenship property acquisition (payments of impact feef funds committed) Acquire 21.19a acres of park and opens space land (@ $75,000 per acre) Total  2024  2025  2026 2027 2028 2029 Totalz 2024- Source %E Eligible  2029 ofF Funds for Funding TBD Impact Fees Fees TBD Impact Fees  with Impact Fees 100% 100% 100%  TBD  TBD  TBD  TBD  TBD TBD  794,625 794,625 1,589,250 Impact  TBD  TBD  TBD  TBD  TBD  TBD  Source: Jerry Weitz & Associates, May 2024.  6    Chapter 8 Capital Improvements Element (CIE), Hoschton Comprehensive Plan  LAW ENFORCEMENT (POLICE AND MUNICIPAL COURT)  Hoschton was served exclusively by the. Jackson County Sheriff for sworn officer law enforcement functions, but as of August 2021 the city! hired a police chiefand established its own police force. Jackson County Sheriff's Department still serves backup functions and covers time periods when city police are not working. Since establishment of the police department, the city has added additional  personnel. Service Area  The service area for law enforcement (police and municipal court) is the city limits of Hoschton.  Inventory  In: 2023, Hoschton opened its new city hall and community center at City Square. The building that used to be city hall (3,188 square feet at 79 City Square) was then devoted exclusively to police and municipal  court space. The inventory is shown in Table 7.  Table 7  Inventory of Law Enforcement Building Space, City of Hoschton, 2024  Location of Building Space 79 City Square (old city hall) Source: City of Hoschton, July 2023. Level of Service (LOS) Measures and Standards  Total Building Space (Square Feet)  3,188  Since both residential and nonresidential development are served by law enforcement facilities and services, the level of service measure and standard for police facilities are based on the functional In September 2020, the city adopted al level of service measure for law enforcement (police and courts) of square feet of police building space per functional population. Police vehicles are not included in the impact fee program, because they do not qualify as "capital improvements" (i.e., they do not havea useful life of1 10 years or more). In September 2020, the city adopted al level of service standard for law enforcement (police and court) facilities of 0.95 square feet of police building per functional population.  population.  No change is proposed to the adopted level ofs service standard.  Assessment and Projection of Demands  Table 8 provides a projection of police and court (law enforcement) space needed.  7    Chapter 8 Capital improvements Element (CIE), Hoschton Comprehensive Plan  Table 8 City of Hoschton  Projection of Police and Court Building Space Demands, 2024-2044  2024 7,645 7,262  2029 18,128 17,221  2044 23,189 22,029  Functional population of Hoschton functional population  Cumulative new police and court building space (square feet) needed (@ LOS standard of 0.95 square feet per Source: Jerry' Weitz & Associates, May 2024.  With a current inventory of 3,188 square feet, the city is currently far short of meeting the current demand for police facility space. There is a current deficiency of 4,074 square feet of law enforcement space that must be reconciled (paid for and provided) by the city within a reasonable period oft time without using impact fees (except for those fees that have already been collected and have not been expended). In other words, except for current police facility impact fee balance of funds, the 4,074 square feet of additional space needed is attributed toi the existing functional population and cannot be funded with impact fees from new development. That point is factored into the schedule of  improvements below.  By 2029, the city will need 17,221 square feet of police and court space to serve the projected functional population, plus it will ultimately want to plan for the replacement of existing space (3,188 square feet) asar result ofr relocation of police facilities to a new building. This means the city needs to plan fora police and court facility space of 20,409 square feet by 2029. By 2044, the city will need to plan for  25,217 square feet of police/court space. Schedule of Improvements  The schedule of improvements for police and court facility space is provided in Table 9. Increases in residential population and employment (i.e., the "functional" population) will create the need fora a substantial capital improvement (building space) for law enforcement. Keeping in mind that the city will move all ofi its police facility spaces and municipal court into a newi facility and free up the current space at 79 City Square for commercial space, the city must factor in the replacement of the 3,188 square feet of space now used for police and court but which will no longer be utilized. Hence, the future building improvement must take into account the current deficiency of 4,074 square feet, plus the total existing inventory that will be discontinued (3,188 square feet), for ai total of 7,262 square feet. The cityi is able to utilize all law enforcement impact fees currently held, for the purpose of building newi facilities.  8    Chapter 8 Capital Improvements Element (CIE), Hoschton Comprehensive Plan  Table 9 Schedule of Improvements, 2024-2029 Police and Municipal Court (Dollars) City of Hoschton 2027  Capital Improvement Authorized expenditure Acquire and prepare 450.000 site for new police and courts space (3 acres @ $150,000 per acre (may be share ofl larger land assemblage to include city hall) Architecture and engineering @ 15% of cost of building space for: 20,409 square feet Construct 20,409 square feet of police and courts space (@ $300 per square feet) TOTAL SHOWN  2024 2025  2026  2028  2029  Total Source %E Eligible 2024- of for Funding 2029 Funds with Impact Fees IF; Current capital impact fees funds, held (100%); SPLOST future impact fees (64.42%) Current capital impact fees funds, held (100%); SPLOST future impact fees (64.42%) Current capital impact fees budget; held (100%); SPLOST future impacti fees (64.42%)  918,405  918,405 IF;  6,122,700 6,122,700 IF;  450,000  918,405  6,122,700 7,491,105  Source: Jerry' Weitz & Associates, May 2024. IF= Impact fees; SPLOST=: special local option sales tax  9    Chapter 8 Capital mprovements Element (CIE), Hoschton Comprehensive Plan  APPENDIXA SERVICE AREA MAP (CITY LIMITS)  Braselton  85  Hoschton  53)  211  City Limits of Hoschton (Service Area) Source: Jackson County Q Public  10    CHAPTER7  COMMUNITY WORK PROGRAM (2024 ANNUAL UPDATE)  The community work program is amended to add a newy year (2024), to drop year 2023, to remove projects that have been completed, and to add additional projects proposed by the city. The Community Work Program (2024-2028) provides a list of specific activities that the community plans to address as immediate priorities. This work program is updated annually because the city has adopted a capital  improvements element (CIE) for development impact fees.  Dept.  Description  Year tob bel Implemented  Estimated Funding $2,000,000 Grant and General Fund $22,000or General asbudgeted Fund $20,000 General Fund $60,000 General Fund $125,000 Jackson County Staff General function Fund Staff General functionor Fund Consultant TBD General Fund TBD General Fund $2,900,000 Water/sewer fund $3,500 General Fund $800,000 General Fund $10,000 General Fund Staff General function Fund X $2,000,000 Water/sewer fund $14,000,000 Water/sewer fund $15,000,000 Water/sewer fund $1,000 General Fund other  2024 2025 2026 2027 2028 Cost ($) Source  Water/Sewer Complete Panther Creek sewer project Administration Complete recodification project and  X X  update of city code of ordinances Preparea ar multi- modalp planf for city streets and off-s site trailr networks (including golfo cart paths)i in consultation with! homeowner's associations repave at Depot Construct kid's parka atb ballfieids state codes when revised and adopted bys state Updatef futurel land use planr mapt to incorporate annexations and changes in zoning Renovate Larry's Garage! building and property for business leases Oak Street pavilion and community garden Place: additional administrative forms and procedures onv website; develop procedures guidance documents Construct building addition on Depot property signage/wayfindingi program for downtown: and surrounding neighborhoods atregulari intervals ora asr mandated develop multiple wells 1 2 Update capital improvements element andt this community work program annually Implement: schedule ofi improvements ofcapital improvements element as appropriate  Planning  X X  Roads/Grounds Expand parkingl lot, correct drainage, Inspections Update city codest toa adopts standard  Recreation Planning Econ. Dev. Recreation Planning Econ,, Dev.  X X X  X  X  X X X x X X X X X X X $75,000 X X X X X X X X X X X X  Water/Sewer Phase: 1water main upgrade  Administration Prepare andi implement community Administration Update citys safety plana andp procedures Water/Sewer Groundwater well study (complete): and X Water/Sewer Sewage treatment plant upgrade Phase Water/Sewer Sewage treatment plant upgrade Phase  Planning Planning  X X See CIE Impactf fees;    Dept. Code Planning  Description Continue top pursue teardowns of enforcement Re-evaluate: and amendI land use regulations asr needed Gainesville- Hall Metropolitan Planning Organization tor monitor transportation planning proposals improvement plan (2 new watert tanks, sewer plant upgrade, additional water supplies, etc.) Stormwater Program (MS4)f federal mandates propose and budget for new positions asa appropriate Designa ando construct parking deck downtown improvement program for water and sewer disaster preparednesymitgaton plan with county developa a senior service delivery plan, including focus on housing, recreation, andt transportation evaluate how Hoschton compares to peer/a aspirational communities  Vear tob bel Implemented x X X X x X X X  Estimated Funding General Fund Fund Staff General function Fund Staff General function Fund sewer Sewer Fund capital programi for estimates ($25,000 Fund annually) City General Manager Fund (cost TBD) $10,000,000 Grant; SPLOST, General Fund $10,000 Water and Sewer Fund Staff General function Fund $10,000or General staff Fund function X $6,000 General (consultant) Fund X $15,000 General  2024 2025 2026 2027 2028 Cost ($) Source  X X X Includedi in General  Enforcement substandard housing unitst through code Administration Actively participate inr meetings oft the Administration/ Complete water/sewer projects Engineering programmed in 10-year capital Engineering/ Continue toi implement Municipal Administration Re- evaluate personnel needs and  X X X x x x  X X X See water/ Water/ X X x Consultant General  X X X X  Building  X X X x X  Econ. Dev.  Engineering Periodically update 10-yearc capital Administration Participate inf five- year update of Administration Interview senior stakeholders and Administration Develop benchmarking studyt to  X X x  Engineering Revises standard drawings for water and SPLOST: = Special Local Option Sales Tax.  sewer  Fund    OLD BUSINESS  ITEM #2  Comprehensive Plan Amendment of Future Land Use Plan  (Continued from last month)    Jerry Weitz & Associates, Inc. Planning & Development Consultants 1225 Rucker Road, Alpharetta, Georgia 30004 Phone: (404) 502-7228 E-Mail: welz@belsOuth.net  Growth Management Comprehensive Planning Zoning &L Land Use Regulations Land Development: Appliçations Expert Testimony Zoning Administration  MEMORANDUM  TO: From: Date: Subject:  Hoschton Planning and Zoning Commission Jerry Weitz, Consulting Planner, City of Hoschton  May 22, 2024  May 22nd Commission Agenda Item: Amendment of the Comprehensive Plan to  update the future land use plan map (supplement)  Attached for your review and discussion during the May 22nd meeting are hand-marked up maps  oft the specific changes described generally in the prior correspondence.  Attachments    Braselton  -  HoscHrop FTRE LAND SE  PLAP mAP  LPIRKLE FAAM- J-LINE]    ALL MODERATE PENSIT  RESPENTAL  HOSCHTON FUTVRE LANP USE PLAN LSELL - PROVIDENCE    1 N  -  E  ou  BURTONOR  TA  HOSCHTON EVTVRE LANP  USE PLAN  LGPk ENTEAPRISES    1 N  CormER  HOSCHTON FVTVRE LAND  U5E PLAN KROGER- PART    CITY Limrt  E  E  HoscHToP FMAE LAND  USE PLAP MAP  LROCKLYN HomEs - KENERLY_  PeEo PB6oR.18    003 008  121 003 LDA  20 000  4 N  Remosc Plona Ont Pevelapmet Replaee L Ress ceteoiolotlar  Aeilhl-mdock Desily    1 N  cmnial  009  TCU R E3  GEPA 4243  HOSCWTON FUTURE LANO USE    A N  d  a  B  Hoscht  MICIIGANICIE  HOScHTO FUTURE LAND USE    an  PIB  920 007     E133)  D GGNDO  000 002  Redehul-m-l- fml, (fesimple tonhasse    N  120 00B  &  A209 COME 13 0B3  21A REG  1u  2 QD (D  120 Q79  37  HOSCHTON FUTRE LAND USE PLAN EALmA FARmS (all mobaahe dersihy roilhal excapt a5 netes)    !u  a  jmbal    OLD BUSINESS  ITEM #3  Water First Rebates Resolution 2024-25    RESOLUTION NUMBER 2024-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOSCHTON, GEORGIA AUTHORIZING THE DEVELOPMENT OF A' TOILET REBATE PROGRAM SAID RESOLUTION ALSO AUTHORIZES THE MAYOR AND CLERK TO EXECUTE APPROPRIATE DOCUMENTS FOR: MPLEMENTATION OF THE PROGRAM  WHEREAS, the City of Hoschton, Georgia continues to grow and experience increased demand WHEREAS, the City ofHoschton, Georgia has adopted a water conservation plan as required by WHEREAS, water conservation is an important activity in the City and a large portion of water WHEREAS, the City ofHoschton is striving to become a WaterFirst designated community, and WHEREAS, aggressive and initiative-taking water conservation measures are paramount in WHEREAS, the City encompasses a number ofc older home with older plumbing fixtures, and WHEREAS, the City desires to develop a toilet rebate program commensurate with numerous WHEREAS, a toilet rebate program would incentivize the replacement of! high volume older WHEREAS, a toilet rebate program is expected to reduce the City's daily water demand and NOW THEREFORE bei it resolved by the City Council ofthe City ofHoschton to authorize the development ofat toilet rebate program in accordance with the Georgia Water Wise Council and  on the potable water distribution system, and  the Georgia EPD, and  supply is utilized in older toilet fixtures, and  achieving WaterFirst designation, and  other Georgia Cities, and  plumbing fixtures with low flow fixtures, and  reduce aj participating water user's monthly water cost.  commensurate with other similar situated Georgia local Governments.  BE ITI FURTHER RESOLVED to authorize the Honorable Debbie Martin, Mayor, and  City Manager/Clerk, Jennifer Kidd-Harrison to execute the procedures and other appropriate documents on  behalf oft the City.  THIS RESOLUTION READ AND PASSED BY A QUORUM OF THE CITY COUNCIL OF  THE CITY OF HOSCHTON, GEORGIA, ON THE AND HAS NOT BEEN RESCINDED IN ANY WAY.  DAY OF  2024  By:  By:  Ms. Debbie Martin, Mayor  Ms. Jennifer Kidd- Harrison, City Clerk  (Seal)  42402/achonwale/ratrol02024    Jen Williams From: Sent: To: Subject: Good afternoon:  Jerry Hood jhood@emincbz> Wednesday, July 3, 2024 1:49 PM Jen Williams  budget line item for FY 2025-- lowi flow toilet rebate program  According to census reports, Hoschton had approximately 200 singlet family occupied structures in 1990. Without a detailed and expensive survey, one could assume that each structure had two restrooms for a total ofp potentially 400 high flowi toilets in Hoschton. One could also assume that the general public likelywon'treplace the units util  there's an issue. Likely, the mostreplacements in ay year would bes say, 10 per cent or 40. 40 units at $100.00 each would equate to an annual budget cost of $4,000.  Ithink that would be morei than adequate  Regards, Jerry  JERRYI EH HOOD+CEO EM  ENGINEERING MANAGEMENT, INC. 303 Swanson Dr Lawrenceville, GA: 30043 Office 770-962-1387+Cell 404-245-0500 hood@eminc.biz-www.eminc.biz  ENGINEERING MANAGEMENT Experience . Trust . Solutions  1    NEW BUSINESS  ITEM #1  Police Policy Update    NEW BUSINESS  ITEM #2  Police Department- Housing and Booking  Contract with JCSO    HOUSING AND BOOKING CONTRACT JACKSON COUNTY SHERIFF'S OFFICE  THIS INDENTURE MADE AND ENTERED THIS:  DAY  OF:  2024 BY AND BETWEEN THE  JANIS G. MANGUM, SHERIFF OF JACKSON COUNTY GEORGIA IN HER OFFICIAL CAPACITY, HEREINAFTER REFERRED TOAS "THE SHERIFF" AND THE CITY OF HOSCHTON, A GEORGIA MUNICIPAL CORPORATION, HEREINAFTER REFERRED TO. AS "THE CITY".  WITNESSETH THAT:  WHEREAS THE SHERIFF IS THE KEEPER OF THE JACKSON COUNTY JAIL BY VIRTUE OF HER OFFICE AND THE CITY OPERATES A MUNICIPAL/CITY POLICE DEPARTMENT; AND THE PARTIES MUTUALLY DESIRE TO DEFINE THE TERMS AND OBLIGATIONS THEY BEAR EACH OTHER FOR THE CITY'S USE OF THEJACKSON COUNTY JAIL FOR BOOKING, PROCESSING AND HOUSING PERSONS DETAINED BY SAID CITY'S POLICE OFFICERS FOR OFFENSES PROSECUTED WITHIN SAID CITY'S MUNICIPAL COURT, OR PERSONS INCARCERATED PURSUANT TO CONVICTION AND SENTENCE BY SAID CITY'S MUNICIPAL NOW THEREFORE IN CONSIDERATION OF THE MUTUAL BENEFITS ACCRUING TO THE PARTIES HEREUNDER, THE SHERIFF AND THE CITY DO MAKE AND ENTER THIS CONTRACT.  COURT.    PARAGRAPH ONE:  THE SHERIFF WILL ACCEPT, PROCESS, BOOK, AND HOUSE IN THE JACKSON COUNTY. JAIL, THOSE PERSONSLAWFULY, ARRESTED AND DETAINED, EXCEPT PERSONS WHO HAVE NOT RECEIVED MEDICAL TREATMENT FOR OBVIOUS PHYSICAL INJURY OR CONDITIONS OF AN EMEREGENCY NATURE, BY SAID CITY'S POLICE, FOR OFFENSES PROSECUTED IN SAID CITY'S MUNICIPAL COURT, OR PERSONS CONVICTED AND SENTENCED TO IMPRISONMENT BY SAID CITY'S MUNICIPAL COURT, HOWEVER, SAID CITY EXPRESSLY BINDS ITSELF AND AGREES TO MAKE PAYMENT IN THE AMOUNT OF $40.00 PER PERSON, PER DAY TO JACKSON COUNTY SHERIFF FOR THE PROCESSING, BOOKING, AND HOUSING OF SAID PERSONS. A DAY SHALL BE DEFINED AS ANY PORTION OF ANY CALENDAR DAY A PERSON IS PHYSICALLY PRESENT AT THE JAIL. SAID CITY FURTHER AGREES TO BE RESPONSIBLE FOR AND/OR PAY ANY AND ALL COSTS RELATED TO ANY AND ALL HEALTH CARE EXPENSES OF ALL AFOREMENTIONED PERSONS DETAINED OR INCARCERATED IN THE JACKSON COUNTY JAIIL. ALSO, SAID CITY WILL HOLD SAID SHERIFF AND BOARD OF COMMISSIONERS OF JACKSON COUNTY GEORGIA HARMLESS FROM AND INDEMINIFY AGAINST THEM AND ALL CHARGES FOR THE BENEFITS FORALLAFOREMENTIONED PERSONS DETAINED OR INCARCERATED IN THE JACKSON COUNTY JAIL.  PARAGRAPH TWO:  (a) THIS CONTRACT IS SOLEY FOR THE BENEFIT OF THE SHERIFF, THE CITY, AND THE GOVERNING AUTHORITY OF JACKSON COUNTY AND CREATES NO RIGHT, BENEFIT OR EXPECTANCY ON THE PART OF ANY PERSON, DETAINED OR INCARCERATED, OR OTHER PERSONS, WHILE MEDICAL CARE IS GOVERNED BY  THE TERMS OF STATE LAW.  (b) THIS CONTRACT SHALL REMAIN IN FORCE AND EFFECTIVE FOR A PERIOD OF 1 YEAR FROM ITS INCEPTION DATE, AND MAY BE RENEWED FOR AN ADDITIONAL TERM BY THE PARTIES OR THEIR SUCCESSORS IN OFFICE. EITHER PARTY MAY TERMINATE THIS AGREEMENT EARLIER BY GIVING THE OTHER NOT LESS THAN (30) DAYS NOTICE OF THE TERMINATION OF  THISAGREEMENT.  (c) THIS WRITING CONSTITUTES THE ENTIRE AGREEMENT OF THE PARTIES, AND THIS CONTRACT MAY NOT BE. AMENDED EXCEPT IN WRITING, SIGNED BY THE SHERIFF AND ENACTED BY THE  GOVERNING AUTHORITY OF THECITY.    IN WITNESS WHEROF THE PARTIES HAVE SET THEIR HANDS AND SEALS  THIS:  DAY OF:  2024.  Chio B Maium Sheriff, Jackson County Georgia  THE CITY OF: HOSCHTON, GEORGIA  Mayor/City Manager  THE UNDERSIGNED CITY CLERK HEREBY CERTIFIES THAT THE GOVERNING AUTHORITY FOR THE CITY OF HOSCHTON, LAWFULLY ASSEMBLED AND ENACTED THE FOREGOING CONTRACT, SPREAD THE SAME UPON THE  MINUTES OF THE MAYOR AND COUNCIL THIS:  DAY OF:  2024.  City Clerk    NEW BUSINESS  ITEM #3  Police Department- Memorandum of Understanding  with JCSO for Extraterritorial Assistance    Memorandum of Understanding Extraterritorial Assistance  THIS MEMORANDUM OF UNDERSTANDING ("MOU") is entered into on the  of_  2024, by and between the City ofHoschton by and on behalfofthel Hoschton Police Department and the Jackson County Sheriff's Office. City ofHoschton Police Department and the Jackson County Sheriffs Office are hereinafter collectively referred to as' "Party" or "Parties." This agreement incorporates by reference  standards contained in O.C.G.A'. $36-69-1 Etseg., including subsequent amendments thereto.  WHEREAS, where responses to emergency or special circumstances may exceed the immediate resources, skill, and equipment capacities of either Party's law enforcement agency, the City of Hoschton Police Department and the. Jackson County Sheriff's Office may request that the other Party provide certified police WHEREAS, pursuant to O.C.G.A. $: 36-69-1 et seg., the. Jackson County Sheriff's is authorized to furnish assistance extraterritorially to City of Hoschton) Police Department upon the approval oft the Sheriffof WHEREAS, pursuant to O.C.G.A. S 36-69-1 et, seq., City ofl Hoschton) Police Department is authorized to furnish assistance extraterritorially to the Jackson County Sheriffs Office with the approval of the Chiefof  officers to assist inj providing law enforcement services.  Jackson County with this MOU.  Police for the City ofH Hoschton, with this MOU. NOW,THEREFORE, the parties agree as follows:  1. Purpose: The purpose of this MOUis to permit eachl Party to assign law enforcement officers to the other Party for law enforcement services within Jackson County, Georgia or the City ofHoschton as requested by the law enforcement agencies of thel Parties. In accordance with O.C.G.A. S 36-69-8, nothing in this MOU shall be construed as creating a duty on the part of thel Parties to respond to a request for assistance, or to stay at the scene of a local emergency for any length oftime. 2. Requests: Requests for assistance may be made by the ChiefofPolice, oft the City of Hoschton Police Department or the Sheriff of. Jackson County toi include their designee in al local emergency, in the prevention or detection of violations ofany law, in the apprehension or arrest ofany person who 3. Authorities: The senior officer oft the requesting Party shall be in command of thel local emergencyas Powers and Duties of Responding Personnel: In accordance with O.C.G.A. $36-69-4, responding employees ofe either Party" "shall have the same powers, duties, rights, privileges, andi immunities as if they were performing their duties ini the political subdivision in which they are normally employed."  violates a criminal law oft this state, or in any criminal case. tost strategy, tactics, and overall direction oft the operations.  -1-    5. Responsibility for Expenses and Compensation of Employees: Parties responding to requests in conformance witht this MOU shall pay any expense: forf furnishing oftheirown equipment, loss or damage tos such equipment, and costs incurred inc operation and maintenance oftheir equipment. Responding Party shall compensate responding employees during the time they are rendering aid and defray actualtravel expenses ofemployees. Compensation shall include compensation due to personal injury or death while employees arerenderingaid. (O.C.G.A. $36-69-5.) 6.E Effective Date: This agreement shall take effect upon execution and approval by thel hereinafter- named officials, including the City ofHoschton City Council, and shall continue in full force and  effect unless terminated by any or all oft thej parties herein.  WHEREFORE, the parties hereto cause these presents to be signed on the dates listed below.  City ofHoschton, Georgia By and on behalfoftheCity of Hoschton Police Department  Jackson County Sheriff's Office By and on behalfof Jackson County Sheriff's Office  625224 Date  Authorized City Official Printed Name and' Title  Date  Sheriff  Galloye  Authorized City Official Printed Name and' Title  Date    NEW BUSINESS  ITEM #4  Public Works Building Exterior Color Scheme  Staff Recommendation Walls: "Charcoal"  Gutters, Downspouts, Framed Opening Trim: Gallery"  (Roofwill be Galvalume")    Fern  Hunter  Charcoal  Desert  Gray  Polar  Brilliant  Choose Centra/Guardi fort the bestp protection  CENTRALGUARD andal lifetime warranty.  Colony  26 GAUGE SMP FINISH  Commercial Colors  Crimson  R-Loc" M-Loc" 7.2  Rustic  Burgundy  Gallery  Hawaiian  "Contacty yours salespersonk fora pricing. tColorv varlationbetweeno ardersisn normalandnot causeforn rejection.t Weatheringa andappearancev variation, indudingcolor,s sheen,a ands pantedmatetlaiamdsnata rejection. Forconsistenta appearance, choosea finishedp product Colorsont thischarta mlypaymrmge Colorr matchingoptimizedfore outdaor viewing. PREMIUM COLOR Fluropon" 70%PVDF 20-yearWarranty Copper Metallic*T PRIME  Stone Light  acausef forn  color,  HERWIN-VVILLIAMS. CoilCoatings  Tan  Clearacryliccoating Galvalume"  Brown  Burnished Slate  ASCENT BUILDINGS    Choose  PRIME CentralGuard LIFETIME THICKER1.0mil THICKER1.0mil 30-YEAR V  ULTRA CentraiGuard LIFETIME 30-YEAR  CentralGuard" for the best protection and a lifetime warranty.  FADE PROTECTION Paint Warranty Paint Thickness FadeWarranty Fadel Protection RUST BLOCKING Advanced Rust Blocking PerforationWarranty Substratel Thickness DENT RESISTANCE Advanced Dent Resistance Steel Thickness Steel Gauge INSTALLATION Purlin BearingLeg COLOR AVAILABILITY R-Loc M-Loc 72-36'coverage 72-288'coverage  20-YEAR 1.60mil Yy THICK 26ga.  20-YEAR 1.60mil Vy THICKEST 24ga.  CentralGuard is our specific combination ofeverything that goes into making the highest- quality metal panels. Available on our Prime panels, the CentralGuard name guarantees that youl havet the! best protection anda a lifetime paint warranty. Choose Prime for thep perfect balance of fade protection, rust blocking, and dent resistance. Upgrade to Ultrai for projects that demand theu ultimate dent resistance.  Burnished! Slate, Charcoal, Galvalume, Gray,Light Stone, Polar Galvalume, Lights Stone, Polar Galvalume  Allcolors Allo colors Brilliant, Burnisheds Slate, Charcoal, Galvalume, Gray,L Light Stone Allo colors  R-Loc"  7.2 (36"Coverage)  LIw  36" COVERAGE  M-Loc"  7.2 (28.8"Coverage)  I%"  36" COVERAGE  28.8" RAGE  ASCENT BUILDINGS  Copyrighte 2022,C Centrals StatesN Manufacturing, Inc, AllRightsR Reserved. isatrademarko ofCentralst States" Manufacluring. Inc Galvalume"is isaregisteredt trademark ofBIECI    NEW BUSINESS  ITEM #5  Public Works Building Contract Addendum    ADDENDUM  Addendum No. One (1)  Date: June 5,2024 Project:  Engineer's Project No. 23-003  City of] Hoschton New Public Works Facility,  Owner: City ofHoschton, Georgia  Contractor: Garland. And Associates, Contractors, Inc.  Contract for: Construction Manager at Risk, City ofl Hoschton Public Works Facility  Contract date: Design Phase- June 22. 2023  This addendum covers increases in cost for the Phase 1- design to include multiple revisions to the plans and building layout to value engineer the project to meet the Owner's budgetary restrictions. The original contract amount is revised from $10,000.00 to $18,250.00 The changes result in thej following adjustment of Contract. Price and Contract Time:  Net Increase in Contract Price Resulting from this Change:  $8,250.00 90 days  Net Increase in Contract Time:  The Total obligated construction funds for this project including this addendum is $831,034.50  The above changes are accepted:  City ofHoschton Owner  DATE:  By:  GARLAND AND ASSOCIATES CONTRACTORS, INC. acknowledges the above-described changes in  the scope of services and costs for the above referenced project.  APPROVED By:  GARLANDAIPASSOCIATEEOATIRAeTONs, INC   By: TITLE: BA DATE: o6fosf2y  WamiepalmiclFommM4DDENDUMdoC    NEW BUSINESS  ITEM #6  Personnel Policy Update  Overtime of Non-Exempt Employees  Resoluhon 2024-35    CITY OF HOSCHTON STATE OF GEORGIA  RESOLUTION 2024-35  AREOSLUTION ADOPTING AN AMENDMENT TOTHE PERSONNELPOLICY REGARDING OVERTIME PAY FORI NON-EXEMPT EMPLOYEES  WHEREAS, the governing body of the City of Hoschton ("City") desires to amend the personnel policy, such that employees of the City are aware of their rights and obligations relatingtoe employment by the City and to ensure that the citizens oft the City continue to WHEREAS, the City has reviewed the personnel policy and wished to amend Section 7.3.1,  receive excellent service from the persons who work for the City; and Non-Exempt Employees, as attached hereto in "Exhibit. A".  NOW,THEREFORE, BE IT RESOLVED that the governing body of the City of Hoschton does hereby adopt the amended personnel policy and directs the Mayor and City Manager to sign such documents and take such action as are necessary to ensure that the personnel  policy is made available to City staff. Adopted this 16th day of July, 2024.  Debbie Martin, Mayor  ATTEST:  Jennifer Williams, Assistant City Clerk    Proposed policy  must be returned tot the City as soon as the telecommuting arrangement is no longer valid or ift the equipment will  no longer be needed by the employee to do their work. The City will not provide office furniture.  Itisi important that consistent communications be maintained by telecommuting employees. Telecommuters shall be available at their remote locations by telephone and/or e-mail to management and other Citys staff during agreed-upon work hours. The City willr not provide cell phones to telecommuters unless they are otherwise provided int ther normal scope of business. Telecommuters shall notify the office if they leave their telecommuting location, just as they would inform the receptionist or someone else when leaving the traditional office during the workday. Reimbursement for cellular phone calls from the remote workl location requires department head  approval.  7.3 OVERTIME  The City overtime pay policy conforms to overtime provisions of the Fair Labor Standards Act. Exemption from these provisions willl be claimed for an employee only when it can clearly be established that the position duties and responsibilities meet the requirements for such exemption. Therefore, all City positions are designated as either "exempt" or 'non-exempt" according to the Fair Labor Standards Act' "FLSA" regulations.  7.3.1NON-EXEMPT EMPLOYEES  Non-exempt employees are entitled to additional compensation work period. All overtime must be authorized in advance by the City Manager. Overtime payi is calculated at one and one-half times the employee's regular rate of  pay for all time worked beyond the established work period.  When computingovertime, holidays, training and paid time off (PTO),orany! leave of absence, willr not be considered as hours worked. Paid Time Off (PTO) hours are not considered hours worked for the purpose of  determining eligibility for Family Medical Leave (FML).  pg.27  Adopted 4/30/2024    Cwrrent policy  must be returned to the City as soon as thet telecommuting arrangement is no longer valid or ift the equipment will  no longer be needed by the employee to do their work. The City willr not provide office furniture.  Itisi important that consistent communications be maintained byt telecommuting employees. Telecommuters shall bea available at their remote locations byt telephone and/or e-mail to management and other City staff during agreed-upon work hours. The City willr not provide cell phones to telecommuters unless they are otherwise provided int the normal scope of business. Telecommuters: shall notify the office ift they leave their telecommuting location, just as they would inform the receptionist or someone else when leaving the traditional office during the workday. Reimbursement for cellular phone calls from the remote work location requires department head  approval.  7.3 OVERTIME  The City overtime pay policy conforms to overtime provisions of the Fair Labor Standards Act. Exemption from these provisions willl be claimed for an employee only when it can clearly be established that the position duties andi responsibilities meet the requirements for such exemption. Therefore, all City positions are designated as either "exempt" or' non-exemptr'acording to the Fair Labor Standards Act "FLSA" regulations.  7.3.1NON-EAEMPT EMPLOYEES  Non-exempt employees are entitled to additional compensation work period. All overtime must be authorized in advance by the City Manager. Overtime payi is calculated at one and one-half times the employee's regular rate of  payf for all time worked beyond the established work period.  When computing overtime, holidays, and paid time off (PTO), or any leave of absence, will not be considered as hours worked. Paid Time Off (PTO) hours are not considered hours worked fort the purpose of determining  eligibility for Family Medical Leave (FML).  pg.27  Adopted 4/30/2024