City of Hogansville City Council Work Session Meeting Agenda Monday, May 6, 2024-5:30 pm HOGANSVILLE GEORGIA Meeting will be held at Hogansville City Hall Mayor: Jake Ayers Council Post1: Michae/Taylor, Jr* 2025 Council Post2 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland 2027 2025 2027 2027 City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh Mayor Pro-Tem *RIBBON CUTTING ATTHE CITY MUNCIPAL ANNEX BUILDING - 5:00 pm WORK SESSION - 5:30 pm ORDER OF BUSINESS 1. Parks & Recreation - Strozier Park 2. Strozier Park - Move Fencing for Restroom Access 3. GA Power Yard Lease - Extension 4. Royal Theater- - Operations/First Steps 5. Royal Theater Change Order - Water Mitigation 7. Local Road Assistance Administration Funds (LRA) 6. Budget Process Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230 PERMANENT REƇORD HOGANSVILLE GEORGIA 05/06/2024 Meeting held at Hogansville City Hall, 111 High Street, Hogansville GA 30230 Work Session Meeting Call to Order: Mayor Jake Ayers called the Work Session to order at 5:31 pm. Present were Council Member Michael Taylor, Council Member Matthew Morgan, Council Member Mandy Neese, Council Member Mark Ayers, and Council Member Kandis Strickland. Also present were City Manager Lisa Kelly, Assistant City Manager Niles Ford, City Attorney Alex Dixon, Police ChiefJeffrey Sheppard, and City Clerk LeAnn Lehigh. ORDER OF BUSINESS 1. Parks & Recreation - Strozier. Park 2. Strozier. Park - Move. Fencing, for Restroom. Access Items 1 &2 on the work session agenda were discussed together. Parks & Recreation's Lance Dennis and Regina Dukes were in attendance. City Manager Lisa Kelly discussed moving the fencing to the restroom area at the splash pad. Currently the restroom is only usable during the times the splash pad is open. Since the new playground has been opened, the City would like to request council to approve moving the fencing to allow use oft the restrooms for anyone at the park at ai not-to-exceed amount of $6k. The restrooms would have auto locks installed the same as. Lake. Jimmy Jackson and the Tennis Courts. Troup Parks & Recreation is good with moving the fence. Council will add this item to thel Regular Meeting agenda tonight fora vote. Lance and Regina discussed no longer renting the pavilions at Strozier Park. They would be first-come-first serve. City Council is good with that. Regina also discussed the opening of the splash pad. The splash pad will open Thurs, Fri, and Sat ofl Memorial Day weekend. They are hoping to open on Memorial Day as well. In the future, they will look into opening more days, but in thej past, there has not been enough participation. She also updated Council that Pickleball courts will soon be available att the gym on Church Street behind the Parks & Recreation GA Power reached out to City staff that the Yard Lease at the Sprayfield had expired and they were asking for an extension to the lease until November 30, 2024. The previous lease was in the amount of$1500 per month, and GA Power would pay the same amount of $1500 per month for the extension as well. This item is on the Regular building. 3. GA. Power Kard Lease. - Extension Meeting agenda for Council action. 4. Royal Theater- - Operations/First, Steps City Manager Lisa Kelly introduced Robert Dippel to the Mayor and Council. Mr. Dippel is the newly hired Royal Theater Managing Director. Mr. Dippel wants to first get a steering committee formed tol help with decision making for the theater. Mr. Dippel explained that he is here to facilitate but will rely on the steering committee for support. He would like to do as soft opening ofthe theater in Sept or Oct. He is also planning a Gala in November for the Royal Theater's opening. The Council was given a draft logo to discuss their ideas/thoughts. The Council agreed that the draft logo was tool busy and would not transfer well on merchandise. They would be ok with using it asa temporary logo for now. The Council would like a dedicated Work Session for the Royal Theater. Staff skipped this item at the Work Session to add to the end. Time ran out before this item could be discussed. City Manager Lisa Kelly explained that the City is in the throes of budget season. Staff Department Heads have been tasked for the first time with doing their own budgets. They are doing great sO far. The budget process follows the path of last year. Staff will present Council with al Budget Schedule, following State requirements. Willl hold3 5. Royal Theater Change Order- - Water Mitigation 6. Budget. Process May 6, 2024 budget Public Hearings. There will be a Work Session to talk about highlights oft the budget, with as many Work The Local Road Assistance Administration Funds go along with LMIG funding. The City could receive grant funding of $66,718.65 with no match required that could be used for road or sidewalk repairs. The application for the grant funding is due by. June 15, 2024, but staff would like to apply by June 1. Staffi is asking Council fort their recommendation for the use of funds. The funds are: not enough to pave an entire road. There are areas on Marshall & Baugh with sink holes that need tol be fixed. Council Members mentioned signage or stop bars, striping downtown crosswalks. Staffi is asking Council for their recommendations by the next Regular Meeting on May 20. Sessions as needed. Staff will present thel Budget Schedule. at the next meeting on May 20. 7. Local Road Assistance Administration Funds (LRA) ADJOURNMENT Respectfully, Liepu LeAnn Lehigh" City Clerk Mayor Ayers adjourned the Work Session at 6:53 pm. May 6, 2024