City of Hogansville City Council Work Session Meeting Agenda Monday, May 20, 2024-5:00 pm  HOGANSVILLE  GEORGIA  Meeting will be held at Hogansville City Hall  Mayor: Jake. Ayers Council Post 1: Michael Taylor, Jr* 2025 Council Post 2: Matthew Morgan 2025 Council Post 3: Mandy Neese Council Post 4: Mark Ayers Council Post 5: Kandis Strickland WORK SESSION - 5:00 pm ORDER OF BUSINESS  2025 2027 2027 2027  City Manager: Lisa E. Kelly Assistant City Manager: Niles Ford City Attorney: Alex Dixon Chief of Police: Jeffrey Sheppard City Clerk: LeAnn Lehigh  Mayor Pro-Tem  1.1 Royal Theater  Meeting to be held at Hogansville City Hall, 111 High Street, Hogansville Ga. 30230    Royal Theater Expenses and Funds as of May 14, 2024  Principle Contract Contract Amount Paidi to Principle through 10 May 2024 Remaining on original Principle contract Change Order 1F Rev2 2 Change Order 2 Change Order 3 Change Order 4 Change Order total (61 May 2024) Balance owed Principle (10 May 2024) Royal Funds on Hand JHJ SPLOST13 Total  $2,240,000.00 $1,771,690.19 $44,642.00 $8,161.00 $13,643.00 $128,463.00  $468,309.81  $194,909.00  $663,218.81  $100,000.00 $88,186.00  $188,186.00  Grants Awarded but not Drawn EDA (after Reimbursements: 1 and! 2) Fox Theatre total: = $75,000 Total Grants Awarded butr not Drawn Funds on Hand- + Grants nots spent Remaining funds after Principle Contract Additional Costs- Construction New Ground (after $25K paid) T= $80K DB arch- 7% of construction $130,536 pd Infiltration Corrections Lift and loading area Additional Costs Total- Construction Additional Costs- Start-Up Curtain andi rigging Accoustics Concession design & equipment Furniture for: offices, green room, ticket booth, and tables for auditorium and balcony Ticketings software, computers, printers, phones Markers, Sponsorship placques Additional Costs Total- Start-Up Total Additional Costs Funds Available (Shortfall) Futue Expenses to Consider Spire (November 2023 Estimate) Historic Exterior Front Doors (Estimate)  $837,694.21 $37,500.00  $875,194.21  $1,063,380.21  $400,161.40  $55,000.00 $45,000.00 $68,000.00 $100,000.00  $268,000.00  $48,221.00 $64,175.00 $55,000.00 $50,000.00 $10,000.00 $10,000.00  $237,396.00  $505,396.00  $105,234.60  $ 87,250.00 $ 50,000.00    $  6A    $ $ 6 6  6A  6A  6  $    6    Preliminary Production Schedule The Royal Theater July/August September  September 2024- May 2025  Meeti thel Director/Volunteer Recruitment Event  Soft Opening Concert Soft Opening Movie JAWS Soft Opening Concert Soft Opening Film Classic Horror  October  November December  Film Screening WHITE CHRISTMAS Live Holiday Show  January  Shadows of the 60's 9-12? 7500 Rock Artist 1 Rock Artist 2 Country Artist 2 Movie Pop Artist 1 Country Artist 3 Movie Country Artist 4 Jazz Artist1 Movie  February  March  April  May  STARWARS- May the 4th bev withy you Big Band Artist1 Rock Artist3 Comedy Festival Country Films  Jun-25    ROYAL THEATER FACILITY NEEDS LOADING DOCK with Lift  5/13/2024  DOOR TO MECHANICAL ROOM IN BASEMENT  CURTAINS AT AUDITORIUM ENTRANCES to block Light and sound  CURTAIN FRONT OF STAGE  WHEEL CHAIR SPACE BACK OF AUDITORIUM: stage left  DESIGN CONCESSIONS SPACE  LISTENING SYSTEM FOR THE HEARING IMPAIRED  RONT/REMOVABLE SEATING FOLLOW SPOT VIP SERVICE ROOM UPPER BALCONY' VIP SEATING SCISSOR LIFT FORS STAGE OUTDOOR DISPLAY CASES    THE ROYAL THEATER CHARITABLE GIVING  THE ROYAL THEATER will never operate relying solely on earned revenue.  Expenses will always exceed income. It's simply the nature of the industry. Typically, earned income i.e. ticket sales, concessions, program advertising, and rentals will cover about 50% of annual expenses. The balance ofincome will come for a range of charitable sources. These programs need to be developed and implemented. These campaigns will also serve to create a  sense ofownership for the Theateri in the community.  OPERATIONAL SUPPORT stable income year to year. revenue year to year.  Membership - a strong membership program establishes and develops a significant source of Event Sponsorship - Series and performance sponsors will, again, become a stable source of Annual Fundraisers - GolfOutings, Auction, Raffles, Beerfest, Winefest, Barbeque Feast and simply a sampling of what the Royal could produce to generate needed income. Grants - State, Regional, and National foundations provide funding for ai range ofneeds and  need to be researched and applications submitted. CAPTTALOPERATIONSPLANNED GIVING  Naming Opportunities is a great way toj provide recognition for those supportive ofthe Theater  and its programs along with providing significant cash.  PLANNED GIVING  The establishment of a permanent endowment fund as soon as practicable will help create the  long-term financial stability the Theater will require.  TIMING  With the needs and excitement building for the Royal Gala this fall, I would recommend the NAMING CAMPAIGN begin just after Labor Day. This will help cover remaining construction We'd then follow up after the first oft the year with the Membership Program and the annual  costs and startup.  fundraiser set for late Spring