CITY OF GRANTVILLE BEAUTIFICATION BOARD AGENDA MONDAY,APRIL 8, 2024. AT 10:00. A.M.  Glanton Municipal Complex, City Council Chambers, 123 Lagrange Street, Grantville,  Georgia 30220  CALLTO ORDER  DECISION ON ELECTION OF CHAIR DECISION ON ELECTION OF VICE CHAIR DECISION ON ELECTION OF SECRETARY  NEW BUSINESS:  DECISION ON CALENDAR OF REGULAR MEETINGS FOR: 2024  DISCUSSION ON RESPONSIBILITIES OF' THE BOARD. AND UPCOMING EVENTS  ADJOURNMENT    2024-6!  AN ORDINANCE BY THE MAYOR AND CITY COUNCIL FOR THE CITY OF GRANTVILLE TO ESTABLISH A BEAUTIFICATION BOARD; TO PROVIDE FOR THE BOARD'S POWERS AND RESPONSIBILITIES: TO ESTABLISH THE NUMBER OF BOARD MEMEBERS, THEIR TERMS APPOINTMENT PROCESS AND COMPENSATION: TO PROVHDE AN EFFECTIVE DATE;  AND. FOR OTEIER PURPOSES.  WBEREAS, the Mayor and City Council are authorized pursuant to state law to offer and provide parks and open spaces for the residents of the City ofGrantville; and WHEREAS, the Mayor and City Council desire to provide a means for citizen input into the WHEREAS, the Mayor and Council have determined that the appropriate means of accomplishing that purpose is to establish a Beautification Board for the City of Grantville, NOW THEREFORE, be it ordained by the Mayor and Council of the City of Grantville, The Code of Ordinances oft the City ofGrantville is hereby amended by adding ai new. Article. X to  City's beautification efforts; and  Georgia as follows:  Chapter 2-Adminstration entitled "Beautification Board" as follows:  Sec. 2-200- Beautification Board  (a) Creation and Designation. There is hereby created the City of Grantville Beautification Board, hereinafter referred to as the "board." (b) Appropriations. The city council may appropriate such funds from the general fund as it deems necessary for the reasonable and necessary expenses of the board. (c) Powers and responsibilities. The board shall have the following powers and  responsibilities:  (I) Create committees and subcommittees composed entirely of members of the board, or composed of members of the board together with nonmember citizens  of the City of Grantville selected by the board.    (2) Plan and conduct a City of Grantville Beautification Awards program for businesses located in the City of Grantville. The board may also charge and collect an administrative fee to participate in the program. (3) Plan and conduct programs to recognize those homeowners or businesses that have shown significant initiative in beautifying their properties and to report any eyesore property (business or home) to the City of Grantville for action if (4) At the request of the Parks and Recreation director, the board may assist in the (5) Designate and plan specific sites and extended areas, primarily under governmental ownership or control, for the beautification of major roadway systems, median islands and entranceways throughout the city. (6) Review the designs for establishment ofs small parks or rest areas at street Recommend revisions of the street tree ordinance, specifying tree types, installation standards, spacing dimensions, and other related matters for the implantation of decorative trees in all areas to be developed within the City in (8) Recommend an annual program by the City for the placement of street trees in (9) Recommend landscaping standards for publicly controlled landscaping associated with commercial and industrial development. (10) Recommend replacement landscaping, planting and maintenance standards for all of the landscape maintenance districts within the City of Grantville (11) Review and provide comment on proposals for the installation of street furnishing and accessories, lights, omamental fixtures, monuments, fountains, or other forms of furnishing of an aesthetic nature as to location, design and (12) Analyze and recommend the application for and utilization of programs wherein financial grants or personal services may be applicable and available to support (13) As requested by Council, propose and recommend a master plan for Grantville beautification with detailed standards for aspects of city beautification. (14) Organize, publicize and participate in annual city-wide activities and events, such as Earth Day, Make A Difference Day and. Arbor Day, and present beautification awards to enhance city aesthetics. (15) Support the goals and priorities adopted by the City Council.  deemed appropriate.  City of Grantville park revitalization programs.  intersections.  both residential and commercial areas. all areas deficient in such improvements.  cost.  the beautification effort of the City.  Sec. 2-201. Membership.  (a) The board shall be composed of5 members who shall be appointed by the city (b) Members of the board shall be appointed and serve as follows: The city council shall appoint 5 members to serve for a term of two years, or until their successors shall be  council.    appointed. Noj person shall be eligible to serve on the board who is not a resident of (c) Vacancies on the board shall be filled by appointment in the same manner and upon the same conditions provided fori initial members. Appointments to fill vacancies shall be for the unexpired term. An appointee shall cease to be a member upon resignation submit to the city council, upon no longer being a resident of the City of Grantville, or upon two-thirds vote of the board for failure to attend meetings. (d) The members of the board shall serve without compensation but may be reimbursed for the reasonable and necessary expenses actually incurred in the performance of their duties, provided, however, such expenses shall be limited to such amounts as  the City of Grantville.  may be appropriated by the city council.  Sec. 2-202- Organization and meetings.  (a) The Beautification Board shall hold regular meetings at such time and place within the city as it may determine; provided, however, that the board shall hold at least one (b) At the. first meeting of the board, the members shall elect one ofi its number as the chaimmanlvice-chaiman and one ofits number as secretary, The board shall have the discretion to split the duties of secretary between a recording secretary anda corresponding secretary. Thereafter, the board shall annually elect from among its number a chaimanwice-chaiman and secretary or secretaries and such other officers asi it may from time to time determine necessary and appropriate for the conduct of (c) Vacancies in the office of chairman and secretary and in other offices as herein provided shall be filled by the board from among the membership of the board for the (d) The chairman oft the board or any two members of the board may call a mecting at (e) The chairman and any two members of the board shall constitute a quorum for the (f) A thorough record of all meetings of the board shall be kepi by the secretary. On the call of any member, the vote upon any pending question shall be taken by ayes and  meeting every 90 days.  board proceedings.  unexpired term. any time.  conduct of business at all regular or special meetings.  nays and the same shall be entered on the record.    (g) The board shall be subject to the provisions of the Georgia Open Meetings Act (O.C.G.A. $ 50-14-1 et. seq.) and the Georgia Open Records Act (O.C.G.A $50-18-1  elseq.)  Secs. 2-203-2-210. Reserved.  First Reading: FebRuepy/26,2024  SO ORDAINED in iawfully assembled open session this 25 day of  MORC  .2024.  AA  MAYOR  Attest:  Clerk  Rgls