City of Grovetown REGULAR COUNCILMEETING May 13, 2024 6:30 p.m.  The regular meeting of the Grovetown City Council was held on Monday, May 13, 2024, at 6:30 p.m. in the Council Chambers. Present were Mayor Gary E.. Jones, Mayor Pro-Tem Eric Blair, Councilmember Sylvia Martin and Councilmember Ceretta Smith. Councilmember A. Richard Bowman was absent. Also present were City Administrator Elaine Matthews, Finance Director/Asst. City Administrator Bradley Smith, Human Resources Director David Toulson, ITI Manager David Nile, Planning and Community Development Director Ronnie Kurtz, Asst. Police ChiefRobert Eastman, Fire Rescue Chief Wayne Kent, General Services Director David Carlin, Utility Service Director Keith Lyons, Public Information Officer  Jordan Johnson, City Attorney Chris Dube and City Clerk Brian Henderson. Council conducted a work session to review agenda items at 6:00 p.m.  1.  Call Meeting to Order/Ammouncement of Quorum  Mayor Jones called the meeting to order at 6:30 p.m. and acknowledged a quorum.  2.  nyocation/Pledge of Allegiance  Councilmember Blair gave the invocation, followed by the Pledge of Allegiance.  Mayor Jones welcomed District 4 Columbia County Commissioner Allison Couch and Candidate for Columbia  County Coroner Terry Norman. Approval of Agenda favor and the motion carried. Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes  3.  Councilmember Martin made ai motion to approve the agenda. Councilmember Blair seconded the motion, all in  4.  Approval of the April 8, 2024 Regular Meeting Minutes Martin seconded the motion, all in favor and the motion carried.  Councilmember Blair made ai motion to approve the April 8, 2024 regular meeting minutes. Councilmember  Councimember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  Page 1 of5    5.  Committee Chair Reports  Public Safety  Councilmember Blair provided Council with the call volume for Fire Rescue and the Police Department for the month of April 2024. He reported that engine 2 firefighters attended training at Columbia County Fire and Rescue. He also reported that all Fire Rescue personnel completed online training and also received training from the City'smedical doctor on the use of aspirin and albuterol. Councilmember Blair announced that the Fire Rescue Department cleaned and drove around town the 1943 fire engine. He announced that Fire Rescue and the Grovetown Police Department attended at training event hosted at Fort Eisenhower on May 3,2024. Councilmember Blair reported all arrest, citations, and closed cases for the month of April 2024 fort thel Police Department, Criminal Investigation Division and K-9 unit. He also announced that some oft the leadership from the Police Department, to include ChiefKitchens, attended the Columbia County Public Safety and Preparedness Fair. Councilmember Blair noted that at the "Drug Take Back" event Police Department personnel collected 65.4 pounds ofunused prescription medication. He also announced that thel Police Department participated in a Safety Day at Fort Eisenhower. Councilmember Blair thanked all the Police  personnel for the great job they do everyday. Utility Billing and Utility Services  The report was deferred to City Administrator Elaine Matthews.  Planning and Development  The report was deferred to Planning and Community Development Director Ronnie Kurtz.  General Services  Councilmember Martin informed Council that the Litter Crew collected 88 thirty-three-gallon bags ofl litter and Streets & Sanitation collected 112.53 tons ofy yard/bulk waste during the month of April 2024. She reported that there were 35: yard and bulk waste violation tags issued and the street sweeper collected 6.23 tons of debris during April 2024. Councilmember Martin reported on Leisure and Recreation activities for the month, to include the use oft thel baseball fields and other areas. Councilmember Martin reported the monthly statistics for the following departments: Facility Maintenance, Utility Maintenance, and Leisure & Recreation. She announced that Leisure & Recreation hosted a hero's appreciation luncheon and also hosted the City's first downtown jam food truck event. Councilmember Martin announced that the City is working on a date to host another downtown jam event. She stated that the Mayor's cleanup day was very successful and wanted to thank everyone who participated. She thanked Tracy Lowry and Rachel Cantrell ofthe Litter Crew for their continued hard work in keeping the streets cleaned each and every day. Councilmember Martin reminded everyone that Liberty Park is still closed for renovation until further notice. She announced that on Saturday, June 1, 2024, from 5 P.M to 10P.M. at Liberty Park, Leisure & Recreation will host the "Summer Jam".  Administration  The report was deferred to City Administrator Elaine Matthews.  Page 2 of5    6.  Financial Statement  Councilmember Martin made a motion to approve the financial statement. Councilmember Blair seconded the  motion, all ini favor and the motion carried. Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  7.  Service Awards Grovetown.  City Administrator Elaine Matthews presented. Joseph Bryant (10yrs), Joshua Rote (5yrs), Olan Hogan (5yrs) and Ronald Moore (5yrs) with service pins and a certificate to celebrate their tenure with the City of  8.  Employee oft thel Month the month award for April 2024.  City Administrator Elaine Matthews announced that Utility Billing Clerk II April Bryan was the employee of  9.  Vietnam Veteran Remembrance (SFC. E-7 Gerald John Moore)  City Administrator Elaine Matthews presented the family ofl late SFC. E-7 Gerald John Moore with the Vietnam  Veterans Remembrance certificate.  10.  Briefing from Rough Trash Ad Hoc Committee Meeting  Councimember Sylvia Martin addressed the Mayor and Council with updates from the Rough Trash Ad Hoc Committee meeting. She told Mayor and Council that the committee discussed not allowing citizens to discard  mattresses during bulk waste pickup and are also considering developing a fee schedule.  11. 12. 12A.  Citizens Comments (None) General Business: Old Officials, Second Reading. motion carried.  Recommend Adoption of Ordinance 2024-04-01,Ordimance to Establish Compensation for Elected Councilmember Blair made ai motion to accept the second reading and adopt Ordinance 2024-04-01, Ordinance to establish compensation for elected officials. Councilmember Martin seconded the motion, all in favor and the  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  Page 3 of5    12B.  Recommend Adoption of Ordinance: 2024-04-02, Ordinance to Amend and Restate Adoption Agreement and Basic Plan Document for GMEBS Defined Benefit Retirement Plan, Second Reading. Councilmember Martin made a motion to accept the second reading and adopt Ordinance 2024-04-02, Ordinance to amend and restate adoption agreement and basic plan document for GMEBS defined benefit retirement plan. Councilmember Blair seconded the motion, all in favor and the motion carried.  Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes General Business: New  13. 13A.  Consideration ofThe Mayor's Reading Club program sponsored by Georgia City Solutions Councilmember Smith made a motion to participate in The Mayor's Reading Club program sponsored by  Georgia City Solutions. Motion failed due to lack ofs second.  13B.  Consideration of the City of Grovetown Continuing with a Youth Council  Councilmember Smith made a motion to restart and continue with the City of Grovetown Youth Council.  Motion failed due to lack of second.  13C.  Recommend Approval to Select United Health Care as the City's Employee Insurance Benefits Provider Councilmember Blair made a motion to approve the selection ofUnited Health Care as the City's Employee Insurance Benefits Provider. Councilmember Martin seconded the motion, all in favor and the motion carried.  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  13D.  Recommend Adoption of Ordinance 2024-05-01, Ordinance to. Adopt the City of Grovetown Budget for Councilmember Martin made. ai motion to accept the first reading ofOrdinance 2024-05-01, Ordinance to adopt the City ofG Grovetown Budget for the fiscal year 2024-2025. Councilmember Blair seconded the motion, all in  thel Fiscal Year 2024-2025, First Reading. favor and the motion carried. Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes  Page 4 of5    13E.  Recommend Adoption of Resolution 2024-05-02, Resolution to Declare Items as Surplus Property Councilmember Blair made a motion to adopt Resolution 2024-05-02, Resolution to declare items as surplus propery.Councimember Martin seconded the motion, all in favor and the motion carried.  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  13F.  Recommend Adoption of Resolution 2024-05-03, Resolution to Declare Items as Surplus Property Councilmember Martin made a motion to adopt Resolution 2024-05-03, Resolution to declare items as surplus property. Councilmember Blair seconded the motion, all in favor and the motion carried.  Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes Director's Reports  14.  City Administrator Elaine Matthews briefed Council on recent activities of several Departments.  15.  Adjourn  consent, Mayor and Council adjourned the meeting at 7:15 p.m.  Mayor  Ericl  A. Richard Bowman, Councilmember  dl 5  Bo hto Ceretta Smith, Councilmember Z  Brian,Hénderson, City Clerk  Page 5 of5