City ofGrovetown REGULAR COUNCIL MEETING June 10, 2024 6:30 p.m.  Thei regular meeting oft the Grovetown City Council was held on Monday, June 10, 2024, at 6:30 p.m. int the Council Chambers. Present were. Mayor Gary E. Jones, Mayor Pro-Tem Eric Blair, Councilmember Sylvia Also present were City Administrator Elaine Matthews, Human Resources Director David Toulson, ITI Manager David Nile, Planning and Community Development Director Ronnie Kurtz, Asst. Police ChiefRobert Eastman, Fire Rescue Chief Wayne Kent, Utility Service. Director Keith Lyons, Public Information OfficerJ Jordan  Martin, Councilmember Ceretta Smith and Councilmember A. Richard Bowman.  Johnson, City Attorney Chris Dube and City Clerk Brian Henderson. Council conducted a work session to review agenda items at 6:00 p.m.  1.  Call Meeting to Order/Ammouncement of Quorum  Mayor Jones called the meeting to order at 6:30 p.m. and acknowledged a quorum.  2.  nyocation/Pledge of Allegiance  Councilmember Bowman gave the invocation, followed by the Pledge of Allegiance.  3.  Approval of Agenda favorand the motion carried. Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes Councilmember Bowman- voted yes  Councilmember Martin made ai motion to approve the agenda. Councilmember Blair seconded the motion, all in  4.  Approval of the May 13, 2024 Regular Meeting Minutes Martin seconded the motion, all in favor and the motion carried.  Councilmember Blair made ai motion to approve the May 13,2024 regular meeting minutes. Councilmember  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes Councilmember Bowman- voted yes  Page 1 of6    5.  Committee Chair Reports  Public Safety  Councilmember Blair provided Council with thel Fire Rescue Department's medical and fire call statistics for the month of May. He also reported they are still conducting fire hydrant testing around the City. Councilmember Blair reported that shift 3 conducted ladder training, while shift 1 conducted medical training and all 3 shifts conducted the last three sessions oft the standpipe operations training. Councilmember Blair provided the arrest statistics for the K-9 unit and Police Department. He also provided the numbers for open and closed cases for the Criminal Investigation Division. Councilmember Blair reported that all sworn officers completed the' Transporting Prisoners course online. He announced that Asst. Police Chief Robert Eastman attended a reading ofaj proclamation for police week at the Provos Marshals on Fort Eisenhower. He also reported that the last 2 weeks ofl May the police officers conducted firearms training and that Officer Brittany Nelson finished her field training officer course. Councilmember Blair also announced that CID Investigator Randall Kiefat finished his drug enforcement investigation courses. Councilmember Blair thanked Asst. Police ChiefRobert Eastman for his continued dedication with providing a summer camp for the  children ofthe City of Grovetown. Utility Billing and Utility Services customers sign-up for new water service. Planning and Development  Mayor. Jones reported that Utility Billing billed out 6,567 customers, performed 114 cut-offs and had 109 new  Councilmember Bowman reported that there was 128 building inspections, 7 certificates of occupancy, 21 new business licenses, and 44 building permits for the month ofMay. He also reported on Code Enforcement's numbers for the month ofl May. Councilmember Bowman wanted to let everyone know it is election season once again and to be sure that signs are placed in the correct areas and that they are picked up once the election  is over. General Services  Councilmember Martin informed Council that the Litter Crew collected 61 thirty-three-gallon bags ofl litter and Streets & Sanitation collected 108.35 tons of yard/bulk waste and they also issued 34: yard and bulk waste violation tags fori the month ofl May. She completed Streets and Sanitation report with their remaining statistics for the month. Councilmember Martin reported Facility Maintenance and Fleet Maintenance stats for the month ofMay. Councilmember Martin reported on Leisure and Recreations monthly field utilization, new contracts and cleaning conducted around the City. She also reported that Leisure and Recreation placed flags throughout the City to celebrate Memorial Day and that they will remain up until the 4th ofJuly. Councilmember Martin announced that on July 8, 2024 Liberty Park will reopen to the public. She also announced the two upcoming events; on June 29, 2024, starting at 6 p.m. there will be a fireworks show at Liberty Park, and on July 4, 2024, starting at 11 a.m. Leisure and Recreation will be handing out barbeque plates during the annual BBQ drive-  thru. Administration  The report was deferred to City Administrator Elaine Matthews.  Page 2 of6    6.  Financial Statement  Councilmember Bowman made ai motion to approve the financial statement. Councilmember Blair seconded the  motion, all in favor and the motion carried. Councilmember Bowman- voted yes Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes  7.  Service Awards service pin.  City Administrator Elaine Matthews recognized Scott Cline for his 25 years ofs service with a certificate and  8.  Employees of the Month  City Administrator Elaine Matthews presented both Chris Lewis from Leisure & Recreation and Brett Wesson  from Fire Rescue with the employee ofthe month award for May 2024.  9.  Vietnam Veterans Remembrance (PO3 E4. Joseph R. Beaulieu & SFCI E71 Larry D. Carnes) Councilmembers Bowman and Martin presented Naval Petty Officer Class 31 E4. Joseph R. Beaulieu and Army Sergeant First Class E7 Larry D. Carnes with this month's Vietnam Veterans Recognition.  10.  Briefing from Rough Trash Ad Hoc Committee Meeting  Councilmember Martin informed Mayor and Council that at a future meeting she would be presenting a resolution to council to remove some oft the heavy items that the City picks up on the bulk waste list.  11.  Briefing from Recruitment and Retention Ad Hoc Committee  Councilmember Blair presented to Mayor and Council some information that was discussed during the recruitment and retention ad hoc committee meeting as follows: compressed or flexed scheduling, career progressions, employee appreciation days, speeding up the onboarding process, and increased vacation days for new Directors (additional 60-80 hours). Councilmember. Blair will bring a few items to the next council meeting  to be voted on.  12.  Discussion Regarding the Subdivision ofl lots to 50 feet (Work Session)  City Administrator Elaine Matthews and Councilmember Blair discussed with Mayor and Council the subdivision ofl lots to 50 feet in width. City Administrator Elaine Matthews felt that allowing lots to be subdivided would cause infrastructure problems since utilities in the area of old Grovetown are sometimes not adequate to support high density development. Mayor Jones asked for this item tol be on next month's agenda sO  that an Ad Hoc Committee could be appointed.  Page 3 of6    13.  Discussion to Observe July 5, 2024, as a One-Time City-Wide Day Off, in Conjunction with July 4, 2024 Mayor Gary E. Jones addressed Council about observing July 5, 2024, as a one-time city-wide day off, in conjunction with July 4, 2024. By unanimous consent, Council agreed to allow this one-time day off for  employees.  14.  Announcement of] Ethics Board Appointees for the New Election Cycle  City Clerk Brian Henderson announced to Mayor and Council the names appointed to the Ethics Board for the  new election cycle. Severo Medina, Jr. Missy Johnson Patti Balfour Robert Len Newman Vincent Kandian Kristie Linn Jol lane Williams Jacques Hampton Ismael Seda Danielle Parks Citizens Comments (None)  15.  16. 16A.  General Business: Old  Recommend Adoption of Ordinance 2024-05-01, Ordinance to. Adopt the City of Grovetown Budget for Councilmember. Martin made a motion to accept the second reading and adopt Ordinance 2024-05-01, Ordinance to adopt the City of Grovetown Budget for the fiscal year 2024-2025. Councilmember Blair  thel Fiscal Year 2024-2025, Second Reading.  seconded the motion, all in favor and the motion carried.  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes Councilmember Bowman- voted yes  Page 4 of6    17. 17A.  General Business: New  Recommend Approval to Develop a Volunteer Coordinator Position for Leisure and Recreation Councilmember Martin made ai motion to approve the development ofa Volunteer Coordinator position for Leisure and Recreation. Councilmember Bowman seconded the motion, all in favor and the motion carried.  Councilmember Martin- voted yes Councilmember Bowman- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes  17B.  Recommend Approval of Resolution 2024-06-01, Resolution to Amend the City Fire Marshal Councilmember Blair made a motion to approve Resolution 2024-06-01, resolution to amend the City Fire Marshal appointment. Councilmember Bowman asked Fire Rescue Chief Wayne Kent ifthey had someone in mind for this position since the City was removing the responsibility away from Columbia County. Fire Rescue ChiefKent told Councilmember Bowman that this position is going to be an internal hire. Councilmember  Appointment  Martin seconded the motion, all in favor and the motion carried.  Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes Councilmember Bowman- voted yes  17C.  Recommend Approval to Create New Fire Marshal Position and Job. Description, Grade 20 Councilmember Martin made a motion to approve the creation ofai new Fire Marshal position and job description, grade 20. Councilmember Blair seconded the motion, all ini favor and the motion carried.  Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes Councilmember Bowman- voted yes  17D.  Recommend Approval of] Memorandum of Understanding between City of Grovetown and American Councilmember Blair made. a motion to approve the Memorandum ofUnderstanding between the City and American Hero Pro Rodeo, Inc. Councilmember Martin seconded the motion, all in favor and the motion  Hero Pro Rodeo, Inc. carried.  Councilmember Blair- voted yes Councilmember Martin- voted yes  Page 5 of6    Councilmember Smith- voted yes Councilmember Bowman- voted yes Grovetown and Columbia County, GA motion, all in favor and the motion carried. Councimember Bowman- voted yes Councilmember Martin- voted yes Councilmember Blair- voted yes Councilmember Smith- voted yes  17E.  Recommend Approval ofIntergovernmental Agreement for Potable Water Supply Between the City of Councilmember Bowman made ai motion to enter into an Intergovernmental Agreement for the purchase of potable water supply between the City and Columbia County, GA. Councilmember Martin seconded the  18.  Director's Reports  City Administrator Elaine Matthews briefed Council on recent activities of several Departments.  19.  Adjourn  Councilmember Martin made ai motion to adjourn the meeting at' 7:13 p.m. Councilmember Blair seconded the  motion, all in favor and the motion carried. Councilmember Blair- voted yes Councilmember Martin- voted yes Councilmember Smith- voted yes Councilmember, Bowman- voted yes  SNR Eric Blair, Mayor Pro-Tem A  7  St6  Ceretta Dih  Smith, Counilmember  Brian_Henderson, City Clerk  3  Page 6 of6