Demorest The Heart ofHabersham City of Demorest Work Session Regular Session Minutes Demorest Municipal Building Tuesday, August 2, 2022,6:00P.M.  ATTENDEES  Shawn Allen, Councilman John Hendrix, Councilman Jerry Harkness, Mayor Andrew Ferguson, Councilman  Kim Simonds, City Manager Thomas Mitchell, City Attorney Megan Chastain, Interim City Clerk  The August 2, 2022, Demorest Work Session was held int the Demorest Municipal Building located at 125  Ivy Street.  AGENDA ITEMI: INVOCATION AGENDA ITEM II: CALLTOORDER  Mayor Harkness opened the meeting byl leading in prayer. Mayor Harkness called the meeting to order at 6:00 p.m.  AGENDA ITEM II: CONSIDERATION OF ROOF BIDS FOR ODE BUILDING  Ms. Simonds presented bids from Blue Ridge Commercial Roofing, United Contracting & Roofing and Roofing United. Mayor Harkness asked Bryan to get prices on trusses and roofing and it was priced at approximately $150,000. Mayor Harkness said this would swap at flat roof for a pitched roof which would change the aesthetics oft the building. After discussion of the pros and cons on each bid, Council  agreed the 20-year warranty with United Roofing would be the best option. AGENDA ITEMIV: CONSIDERATION OF DESIGN PROPOSAL FOR ODE BUILDING  Ms. Simonds presented a design proposal from Franklin Designs. Both Ms. Simonds and Councilman Hendrix met with. Jennifer at ODE and thought that her proposal was very reasonable. Thomas reviewed the contract and: some of the provisions need to be changed. He will make corrections and send back to  Jennifer.  AGENDAI ITEM V: CONSIDERATION TOSURPLUS DUMP TRUCK  Ms. Simonds asked council to allow Bryan to take bids on the old dump truck and sell it.  1Page    AGENDAI ITEM VI: CONSIDERATION OF GEORGIA! STREET BIDS  Ms. Simonds presented three bids from Higgins Construction, Garrett Paving Company, and Thomason Construction for the Georgia Street project. She and Bryan recommend Council award to Higgins Construction. Higgins is the only company out oft the three that offer curbing and guttering. AGENDA ITEM VII: CONSIDERATION OF ARLINGTON STREET CONDITIONAL USE APPLICATION David Sleppy and. Joseph Sleppy submitted a Conditional Use withdrawal request. Mr. Mitchell said Council would need to decide whether or not they want to allow them to withdraw without prejudice. AGENDA ITEM VII!: CONSIDERATION OF N. HAZEL CONDITIONAL USE APPLICATION WITHDRAWAL MCR Custom Homes submitted a Conditional Use withdrawal request. Ms. Simonds said that Council would need to decide whether or not they want to allow them to withdraw without prejudice.  WITHDRAWAL REQUEST  REQUEST  AGENDA ITEMI IX: CONSIDERATION OF 2021 AUDIT REPORT  Ms. Simonds presented the 2021 Audit Report. She said Council can either have a special called meeting for the auditor to go over the audit or the auditor can meet with them two by two. Council would like to  meet withi the auditor two by two.  AGENDA ITEMX: CONSIDERATION OF PIEDMONT POLE BANNERS  Mayor Harkness said Piedmont is doing a campaign called Positive Piedmont and would like to put up banners on the city's poles. Thomas drafted and presented a resolution regarding the placement of banners on city-owned poles by entities other than the City of Demorest. Council questioned how long the banners would bei there along with who would be responsible fora any damage. Council discussed allowing them for 60 days. Councilman Allen asked ifa specific removal date can be required. Mr. Mitchell said he would draft a Vertical Banner Permit Application which would include a date the banners go up, a date the banners will come down yhich will be no more than 60 days, but may be less  ftheCiyMenager.in! her discretion, prescribes a date certain.  The Work Session adjoupledatsspm.  Demorest  )  Cityclerk  / ABER  a  2/Page