Demorest The Hearl ofHabersham City of Demorest City Council Meeting Regular Session Minutes Demorest Municipal Building Tuesday, August 2, 2022,7:00P.M.  ATTENDEES  Shawn Allen, Councilman John Hendrix, Councilman Jerry Harkness, Mayor Andrew Ferguson, Councilman  Thomas Mitchell, City Attorney Kim Simonds, City Manager  The August 2, 2022, Demorest City Council meeting was held in the Demorest Municipal Building located  at 125 Ivy Street.  AGENDA ITEM!: INVOCATION AND PLEDGE TO THE FLAG  Mayor Harkness opened the meeting by leading in prayer and the pledge to the flag.  AGENDA ITEMI!: CALLTOORDER  Mayor Harkness called the meeting to order at 7:01 p.m. AGENDA ITEM II!: APPROVAL OF AGENDA  Mayor Harkness asked that an item be added: CONSIDERATIONTO. ADD RACHEL PLEASANT TO THE PARK COMMITTEE after CONSIDERATION OF PIEDMONT POLE BANNERS. A motion to approve the agenda as amended was made by Councilman Allen and seconded by Councilman Hendrix. ACTION: The motion to approve the agenda as amended (adding CONSIDERATIONTO. ADD RACHEL  PLEASANT TO THE PARK COMMITTEE) was unanimously approved (3-0). AGENDA ITEMIV: APPEARANCE AND PUBLIC COMMENTS AGENDA ITEM V: APPROVAL OF MINUTES: JULY19, 2022  There were none.  Mayor Harkness asked ift there were changes to be made to the minutes as presented from the July 19, 2022 minutes. A motion to approve the minutes as presented was made by Councilman Hendrix and ACTION: The motion to approve the. July 19, 2022 minutes as presented was unanimously approved  was seconded by Councilman Ferguson.  (3-0).  1Page    AGENDA ITEM VI: MANAGER'S REPORT  Ms. Simonds made a report to Mayor and Council that included thei following:  Areview of the DPD, DFD, DSD and DWD reports.  Chief Knight and Assistant Chief Palmer made a presentation regarding keeping both the rescue truck and the older fire truck. Mayor Harkness requested that this be added to the agenda next The City of Demorest received $396,776 last weeki int the newest round of Cares Act Funding. The "wall" is showing signs off further damage and Ms. Simonds has been in contact with the  month.  District Manager at GDOT. Areview of the. June financial report.  Qualifying for1 the seat vacated by Councilman Nathan Davis is this week.  AGENDA ITEM VII: CONSIDERATION OF ROOF BIDS FOR ODE BUILDING  Ms. Simonds reviewed three bids from Blue Ridge Commercial Roofing, United Contracting & Roofing and Roofing United along with the option of Bryan swapping the flat roof for a pitched roof for the ODE building. Councilman Hendrix made a motion to accept the bid from United Contracting & Roofing with a 20-year warranty. The motion was seconded by Councilman Allen. Mayor Harkness asked Ms. Simonds ACTION: The motion to accept the bid from United Construction & Roofing with a 20-year warranty  if she would see if United would be competitive on the thickness oft the spray foam.  was unanimously approved (3-0).  AGENDA: ITEM VII: CONSIDERATION OF DESIGN PROPOSAL FOR RODE  Mayor Harkness asked for a motion. Councilman Allen made a motion to enter into an agreement with Franklin Designs pursuant to the changes discussed in the Work Session. The motion was seconded by ACTION: The motion to enter into an agreement with Franklin Designs pursuant to the changes  Councilman Hendrix.  discussed in the work: session was unanimously approved (3-0). AGENDA ITEM IX: CONSIDERATION TOSURPLUS DUMP TRUCK surplus the dump truck and seconded by Councilman Hendrix.  Mayor Harkness asked for a motion to surplus the dump truck. Councilman Allen made a motion to  ACTION: The motion to surplus the dump truck was unanimously approved (3-0).  AGENDA ITEM X: CONSIDERATION OF GEORGIA STREET BIDS  As discussed in the Work Session, the lowest of thet three bids isn't necessarily the lowest bid because they do not include curb and guttering sO the City would have to contract that out separately. Mayor Harkness asked for a motion to accept one oft the three bids. Councilman Allen made a motion to accept the bid recommended by the City Manager and Bryan Popham, Higgins Construction, for the Georgia  Street Project. The motion was seconded by Councilman Hendrix.  2IPage    ACTION: The motion to accept the bid recommended by the City Manager and Bryan Popham, Higgins AGENDA ITEM XI: CONSIDERATION OF ARLINGTON STREET CONDITIONAL USE APPLICATION Mayor Harkness asked for a motion. Councilman Allen made a motion to accept the withdrawal of the Arlington Street Project without prejudice and was seconded by Councilman Hendrix. ACTION: The motion to accept the withdrawal oft the Arlington. Street Project without prejudice was AGENDA ITEM XII: CONSIDERATION OF N. HAZEL CONDITIONAL USE APPLICATION WITHDRAWAL Mayor Harkness asked for a motion. Councilman Allen made a motion to accept the withdrawal of the ACTION: The motion to accept the withdrawal oft the N. Hazel Project without prejudice was  Construction, for the Georgia Street Project was unanimously approved (3-0).  WITHDRAWAL REQUEST  unanimously approved (3-0).  REQUEST  N. Hazel Project without prejudice and was seconded by Councilman Hendrix.  unanimously approved (3-0).  AGENDA ITEM XIII: CONSIDERATION OF 2021 AUDIT REPORT There were no further comments. See Work Session minutes. AGENDA ITEM XIII: CONSIDERATION OF PIEDMONT POLE BANNERS  Mayor Harkness said Piedmont is doing a campaign called Positive Piedmont and would like to put up banners on the city'sp pole. Mayor Harkness asked for a motion. Councilman Allen made a motionto accept the resolution for Piedmont University to use our poles for their banners for a period not to ACTION: The motion to accept the resolution for Piedmont University: to use our poles for their banners for a period not to exceed 60 days was unanimously approved (3-0). AGENDA ITEM XIII: CONSIDERATION TO ADD RACHEL PLEASANT TOTHE PARK COMMITTEE The Park Committee requested that Rachel Pleasant serve on the Park Committee. Mayor Harkness asked for a motion for Rachel Pleasant to serve on the Park Committee. Councilman Hendrix made the ACTION: The motion for Rachel Pleasant to: serve on the Park Committee was unanimously approved AGENDA ITEM XII!: CONSIDERATION OF MOTION TO ENTER INTO EXECUTIVE SESSION (if needed) A motion was made by Councilman Hendrix and was seconded by Councilman Ferguson to adjourn and re-convene in Executive Session for the purpose of discussion of pending litigation. This portion of  exceed 60 days. The motion was seconded by Councilman Hendrix.  motion and seconded by Councilman Ferguson.  (3-0).  Regular Session adjourned at 7:39 p.m.  3Page    Amotion was made by Councilman Allen and seconded by Councilman Ferguson to come out of Executive Session and reconvene in Regular Session. The motion was unanimously carried, and Regular  Session reconvened at 7:57 p.m. AGENDA ITEMXVI!: MOTION TO ADJOURN  Arotiontboaéipumagas: made by Coungilhan Hendrix and the motion was seconded by Councilman Allemfhemotiony waunamimgayareged The meeting adjourned at 7:59 p.m.  SEAL)  Demorest Clerk  T6  4IPage