CITY OF PROVIDENCE Mercedes "Betty" Bernal, Clerk MEETING NOTICE  Renay Brooks Omisore, Chairperson  Rochelle Lee, Commissioner  Providence Board of Canvassers and Registrations  Thursday July 11, 2024, 2:00pm  This meeting will be held in person at the Office of the Board of Canvassers  25 Dorrance St Room 102 Providence RI 02903  1. Call to Order/Roll Call  2. Vote to accept the minutes from the May 13, 2024, meeting.  3. Review and vote on adoption of the Lottery Process for School Board Candidates. 4. Review and Vote on Polling Places to be used during the Primary on September 10,  2024.  5. Review and Discussion on polling places for November 5, 2024.  6. Discussion on poll worker recruitment. 7. Update on candidates that have filed.  8. Review and discussion on School Board mailing that was sent out.  9. Certification of School Bond Authorized by the General Assembly to be placed on the  November 5, 2024, ballot 10.Adjournment By order of:  Renay Brooks Omisore, Chairperson Mercedes "Betty" Bernal, Clerk Rochelle Lee, Commissioner  The City of Providence is committed to providing individuals with disabilities an equal opportunity to participate and benefit from the City's programs, activities, and services. Ify you have a disability and require accommodations to fully participate in this activity, contact Leonela Felix, Esq., Ethics Education and ADA Coordinator at 401-680-5333 or relxeProwdencenlgoV. Providing at least 72 hours' notice will help to ensure availability.  BOARD OF CANVASSERS 401 6805 5525p phl 14 40142193971 fax www.providencer.gov  Providence City! Hall 125 Dorrance Street Room 102 Providence, Rhode Island 02903    CITY OF PROVIDENCE Mercedes "Betty" Bernal, Clerk MEETING MINUTES  Renay Brooks Omisore, Chairperson  Rochelle Lee, Commissioner  The Providence Board of Canvassers met at City Hall at 25 Dorrance St, Room 102 Providence RI on Monday, May 13,  2024.  Meeting called to order at 3:37pm Roll call by Mr. Narducci  Members present Mrs. Omisore, Mrs. Bernal and Mrs. Lee were present. Also, present Administrator of Elections Mr. Motion made by Mrs. Lee seconded by Mrs. Omisore to accept the minutes oft the meeting held on March 12, 2024. Mr. Narducci and the board discussed the candidate school that was held on May 8, 2024, at the Public Safety Complex. Mrs. Lee provided her feedback that it went well, andi that the presentation was very easy toi follow. The public that The board reviewed the list of polling places tol be used for the September 10, 2024, Primary and the General Election on November 5, 2024. Mr. Narducci explained that he was in contact with about 80% of them and that they have all committed to the use of their facility. There was some discussion on Bomes Theater, Algonquin House, and the use of Colony House as a new polling location. The Board asked Mr. Narducci to also look at Freedom Hall on Pitman Street as Election Officials have mentioned their concerns to the board regarding conditions at this location. The board discussed ways to improve voter outreach such as collaborative efforts with community groups, Council, and The board discussed ways to improve poll worker recruitment and partnering with the Secretary of State in regarding their civics int the classroom initiative. We will also work with community groups, council, and party chairs in this effort. Mr. Narducci provided the board with an update on the: school board election. Mr. Narducci stated that the map passed at the council's last meeting for the first time unanimously and that it will be on the agenda this Thursday for final passage. Candidates must follow titie 17 as the charter is not clear ont the process for the school board to get elected. Mr. Narducci explained that due to the school board map being adopted, by law the city must send postcards to all registered voters explaining the change. We will also use this post card as a get ready to vote announcement. Mr. Narducci will share the postcard with the board once it has been signed off by communications.  Narducci and Suzannah Skolnik from the Law! Department.  Motion passed 2-0 (Mrs. Bernal was running late and did not participate in this vote). attended thought it was ag great idea and thanked us for providing this service.  administration.  Motion made by Mrs. Lee seconded by Mrs. Bernal to adjourn.  Motions passed 3-0 Meeting adjourned at 4:20pm    Lottery Process  Inl November 20221 the voters chose to move to an elected/appointed school board. Five members will be appointed, and five members will be elected, one from each of thet five school board regions. As part of this change the elected schooll board members will be elected Non-Partisan. Theyv will also only run int the election, there will be no primary for this office. Thet term for this officei is 4 The BOC determined by unanimous vote at a meeting held on March 12, 2024, to list the candidates Candidates fort the school board willi file declarations of candidacy during the declaration periodi for the election. They will be required to gather 50 certified signatures of eligible voters int their established region. Once they are qualified candidatesgheir names will bei included int the lottery to  years.  for School Board byl lottery.  determine the order of candidates. Below is the process for whichi it will happen.  1. The Lottery shall take place during a public meeting andnéeds to be posted 48 hours in advance following all requirements of the Open PublicMeeting Act. 2. There willl be fivei individual lotteries based on thet fiveregions. 3. The lottery will be conducted in numerical sequence basèd on thet five regions. 4. AlL Candidates will be assigned al ball number. Thel ball number will be assigned  alphabetically bylastname. 6. The lotteryi is conducted.  5. The corresponding balls areplaced into the lottery. 7. Thei first ball is drawnand thetesult is announced. 8. This process continuesurititate ballsare drawn for the region. 9. The placementi is then ànnouncedi fortheregion.  10. Continue toi the next regionand sO on untitalll lotteries for allt the regions have been 11. The results oft the lottery will be updâted into the Central Voter Registration System under the candidate's profile and will appear ont the Secretary of States' Website. 12. The results of the lottery will bef forwarded as part of the candidate certification to the  completed.  Secretary of State that as required by! law.  Sample:  Candidates for region one is. Jane Sample and Charles Test.. Jane sample will be assigned ball 1 and Charles Test will be assigned ball 2. Based on this sample there will be two balls Ball 2 gets picked first which is assigned to Charles Test. Charles will be listed int thet first position and. Jane Sample would be listed second ont the ballot under the Office of School  placed in unit ball 1 and ball 2.  Board Region 1.