Demorest The Heart afllahersham  Demorest City Council Regular Session  Demorest Municipal Building . Tuesday, June 6, 2023 . 7:00P.M.  ATTENDEES  Shawn Allen, Councilman John Hendrix, Councilman Jerry! Harkness, Mayor Andrew Ferguson, Councilman  Donnie Bennett, Councilman Mark Musselwhite, City Manager Thomas Mitchell, City Attorney Megan Chastain, City Clerk  The. June 6, 2023, Demorest Regular Session was held int the Demorest Municipal Building located at  125 Ivy Street. 1. INVOCATION 2. CALL1 TO ORDER 3. APPROVAL OF AGENDA  Mayor Harkness opened the meeting by leading in prayer. Mayor Harkness called the meeting to order at 7:40 p.m.  Mayor Harkness requested to amend the agenda adding bids for Hazel Creek Utility Relocation as new number 9, Consideration of City Hall Complex (storm drain issue, repairs to basketball court, purchase of new swings and HVAC) as new number 11, DDA Resignation as new number 13 and Account Signers for Park Account as new number 14. AI motion to approve the agenda as amended was made by ACTION:The motion to approve the agenda as amended was unanimously approved (4-0).  Councilman Allen and was seconded by Councilman Ferguson.  4. APPEARANCE & PUBLIC COMMENT asking folks to clean up after their dogs. 5. APPROVAL OF MINUTES: April 17 & May 2  Lynn Percy requested the cityt to entertain putting the official poop bag with the dispenser on in at the ball field. Mrs. Showalter requested there be an announcement added to the back of the water bills  Councilman Allen made a motion to approve the minutes as presented and was seconded by ACTION:The motion to approve the minutes as presented was unanimously approved (4-0).  Councilman Bennett.  6. RATIFY TERMINATION OF HMC CONTRACT  Mr. Musselwhite announced that he and Kevin with NGMC decided to terminate the hospital security contract as of May 6, 2023 to help save cost being that the hospital has their own security. Councilman Bennett made a motion to ratify the termination of the HMC contract and was seconded by ACTION:The motion to ratify the termination ofi the HMC contract was unanimously approved (4-0).  Councilman Ferguson.    7. CONSIDERATION OF NGMCITEMS A. Parking Study B. Contract(s)  After the discussion made during the work session, iti is Mr. Mitchelsrecommercation to table these items and amend the agenda for the. June 13, 2023 Special Called meeting to add these items. A motion to table this agenda item was made by Councilman Bennett and was seconded by Councilman ACTION: The motion to table agenda item 7A A& B was unanimously approved (4-0).  Hendrix.  8. CONSIDERATION OF LMIG BIDS  Mayor Harkness announced we had received our 2023 LMIG funds in the amount of $36,228.92. The lowest bid is Precision Paving & Sealing for $68,715 and the second bid received is from Garrett Paving for $89,998. For the remaining balance, we do have SPLOST money to use to fund the short fall. A motion to accept the Precision Paving & Sealing bid in the amount of $68,715 was made by Councilman ACTION: The motion to accept the Precision Paving & Sealing bid in the amount of $68,715 was  Allen and was seconded by Councilman Bennett.  unanimously approved (4-0).  9. CONSIDERATION OF BID FOR HAZEL CREEK UTILITY RELOCATION  After the discussion made during the Work Session, a motion was made by Councilman Allen to accept thel Higgin's Construction Company bidi int the amount of $483,715 and was seconded by Councilman ACTION: The motion to accept the Higgin's Construction Company bid in the amount of $483,715 was  Ferguson.  unanimously approved (4-0).  10.DISCUSSION OF HISTORIC PRESERVATION COMMISSION  After the discussion made during the Work Session, a motion was made to table the Historic Preservation Committee by Councilman Bennett and was seconded by Councilman Hendrix. ACTION: The motion to table the Historic Preservation Committee was unanimously approved (4-0). After the discussion made during the Work Session, Councilman Allen made a motion to accept the ACTION:The motion to accept the cemetery proposal was unanimously approved (4-0).  11. CONSIDERATION OF CEMETERY PROJECT  cemetery proposal and was seconded by Councilman Ferguson. 12. CONSIDERATION OF QUOTES FOR AUDITORIUM & CITY HALL  Mayor Harkness announced that the construction loan balance from when we purchased the Old Demorest Elementary building has a remaining balance of $191,500 at al lowi interest rate which has to Mr. Musselwhite recommended the bid from Northeast Georgia Carpet in the amount of $15,775. Mr. Musselwhite recommended the quote from ACG on the meeting facility fire additions int the Mr. Musselwhite recommended the quote from ACG on the security cameras for the meeting  be used by. July 1, 2023. A. Carpet B. ACG Fire Additions amount of $8,219.55. C.A ACG Camera Additions facility in the amount of $5,214.42.    D. Council Chamber AV  Mr. Musselwhite recommended the quote from CCS and Coop Tech for the audio visual for the Mr. Musselwhite recommended the quote from City Plumbing for the LEDI lights and MPE fori the  meeting facility in the amount of $51,597.  E. Lighting  labor for City Hall and the meeting facility in the amount of 11,364.90.  13.DISCUSSION OF CITY HALL COMPLEX A. Storm drain issue near gym issue at the gym int the amount of $11,458.60. B. Repairs to basketball court Purchase of new swings  Mr. Musselwhite recommended the material quote from Bryan Popham to fix the storm drainage Mr. Musselwhite recommended the quote from Precision Paving & Sealing to seal the basketball Mr. Musselwhite recommended the quote from Swing Set Mall to add six regular swings and four Mr. Musselwhite recommended the quote from Chattahoochee Comfort for the split system ($41,600 fori three units at 21 ton and $11,300 for the mini splits) in the amount of $57,900 without $165,419.86 is the total for all of the bids Mr. Musselwhite is recommending which leaves around $26,080 left on line of credit for the electrician, windows or anything else the city may need. AI motion was made by Councilman Bennett to approve the quoted amount of $165,419.86 for all of the items discussed and to give Mr. Musselwhite the authority to work within that budget and was seconded by ACTION: The motion to approve the quoted amount of $165,419.86 for all of the items discussed and to give Mr. Musselwhite the authority to work within that budget was unanimously approved (4-0). Mayor Harkness announced that Lawrence Bridges has resigned from DDA and council would need to accept his resignation. A motion to accept the resignation of Lawrence Bridges that was presented and accepted by DDA was made by Councilman Allen and was seconded by Councilman Ferguson. ACTION: The motion to accept the resignation of Lawrence Bridges that was presented and accepted  court to preserve it and repaint the lines in the amount of $3,000. toddler swings in the amount of $893 noti including shipping.  D. HVAC  the duct work.  Councilman Ferguson.  14. RESIGNATION OF LAWRENCE BRIDGES FROM DDA  by DDA was unanimously approved (4-0). 15. ACCOUNT SIGNERS FOR PARK ACCOUNT  Mrs. Chastain stated that Donnie resigned from the Park Committee which would be announce at the Park Committee meeting June 7,2023. Council needs to reassign a park account signer. Mrs. Chastain asked council to assign Mr. Musselwhite as an authorized signer. A motion was made by Councilman Allen to remove Donnie Bennett and add Mark Musselwhite as an authorized signer on the Park ACTION: The motion to remove Donnie Bennett and add Mark Musselwhite as an authorized signer on  Account and was seconded by Councilman Ferguson. the Park. Account was unanimously approved (4-0).    16.MANAGER'S REPORT & REVIEW OF FINANCIALS  Mr. Musselwhite made a report to Mayor and Council that included the following: Announced Megan Chastain had been accepted to Leadership Habersham The Fire Department, Police Department, Water Department and WWTP monthly report. The park slide was vandalized. The replacement slide will ship September 13, 2023.  Areview of the April financials Past due property taxes  Announced the gym is open from 9am - 9pm Review of Fourth of July event schedule GMA convention is. June 22 -27 New business opening up downtown soon  17. APPEARANCE & PUBLIC COMMENT  Mrs. Showalter: asked if there was a policy and procedure inj place for building within the historic  district. Mayor Harkness asked her and Mark to discuss this. 18. CONSIDERATION OF MOTION TO ENTER INTO EXECUTIVE SESSION  Amotion was made by Councilman Bennett and was seconded by Councilman Allen to adjourn and reconvene in Executive Session fori the purpose of discussion of acquisition of property. This portion of  Regular Session adjourned at 8:48 p.m.  Ar motion was made by Councilman Bennett and was seconded by Councilman Hendrix to come out of Executive Session and reconvene in Regular Session. The motion was unanimously carried, and Regular  Session reconvened at! 9:07 p.m. 19. MOTION TOADIOURN  Amotiont to adjourn was'made by Counci/man Allen and the motion was seconded by Councilman Bennett. The motion was)unaningously, approved. The meeting adjourned at 9:08 p.m.  DEM R SEAL)  Mayor of Demorést  DemoresfCity Clerk