CITY OF CLEVELAND CITY COUNCIL MEETING AUGUST 12, 2019 MINUTES  CITY COUNCIL MEETING  The City Council Meeting of the Mayor and Council of the City of Cleveland was called to order by COUNCIL MEMBERS PRESENT: Nan Bowen, Annie Sutton, Kevin Stanley, and Mayor Pro Tem  Mayor Pro Tem Bradley Greene at 6:30 p.m. Mayor Shan Ash was absent.  Bradley Greene.  APPROVALOF AGENDA Council Meeting. UPGRADE  On motion by Annie Sutton, seconded by Kevin Stanley, ini favor - Nan Bowen and carried unanimously, the Mayor Pro Tem and Council approved the agenda for the August 12, 2109 City ENGINEERING SERVICES AGREEMENT- - WASTEWATER TREATMENT PLANT Brian Rindt, Rindt-McDuff Engineering, extended his thanks to the council for choosing his firm to design the improvements to the wastewater plant. Mr. Rindt explained the deadlines issued by EPD on the wastewater permit and the engineering will begin soon. The group will begin with a survey ofthe Bradley Greene informed he attended all three interviews and was most impressed with the presentation Tom O'Bryant offered notes on the project in which the council reviewed from the information in the  area, coring to determine the level of rock, and begin to design development report.  given by the team of Rindt-McDuff.  meeting packets.  City Council awarded the engineering services for the wastewater treatment plan upgrade and Acontract agreement for services has been submitted to the City for review and approval by city The contract is based on a design for 1.51 MGD. This design incorporates flow projection that The contract calls for maintaining the use oft the existing treatment facilities and pond while the Following design approval by Georgia EPD, the construction period is anticipated to be approximately 15 months. Facility Start-up is projected for March 15, 2022. The fee schedule establishes a total of $832,000 for the ten phases oft the design and construction  expansion to Rindt McDuff at the August 5, 2019 city council meeting.  council.  will accommodate city growth over the next twenty years.  newi facility is being constructed.  services.  Itv was explained the contract presented would not meet the requirements needed for certain Federal and State funding agencies. Mr. Rindt will present an amended agreement at the next council meeting. The  council needs to approve the Design Development Report to begin.    City Council Meeting August 12, 2109 Minutes Page Two  ENGINEERING SERVICES AGREEMENT- WASTEWATERI TREATMENT PLANT On motion by Kevin Stanley, seconded by. Annie Sutton, in favor - Nan Bowen, and carried unanimously, the Mayor Pro Tem and Council voted to approve Rindt-McDufft to begin the Design  UPGRADE- - continued  Development Report as required by EPD. BRIAN RINDT - CITY ENGINEER  Mr. Rindt offered an update on the utility line move for phase three of the bypass. DOTI has awarded the bid and is now working with all utilities to coordinate moves during the highway improvements. Georgia Power is tasked with moving power poles and the area is limited to other utility moves. The areai is small for the twelve-inch water line that will be installed. Nan Bowen asked ift the city is moving the line or will the eight-inch line bei replaced. Mr. Rindt answered the eight-inch line will need to stay ins service during construction. The eight-inch line will be abandoned once the twelve-inch line in  online.  CHIEF JOHN FOSTER-) POLICE DEPARTMENT  ChiefJohn Foster, Police Department, did not have new business to: report. Grant Keene, City Attorney, did not have new business to: report. TOMO'BRYANT - CITY ADMINISTRATOR 1. Agreement with Utility Management Services  GRANT KEENE-CITY ATTORNEY  a. City Council attended the annual GMA conference exhibition and made initial contact with Utility Management Services (UMS), a utility auditing firm, and requested their  representative contact city staff.  b. City staff met with a UMS representative on August 8, 2019.  UMS can conduct a utility bill audit on behalfo oft the city with its electric and natural gas accounts. The audit identifies over charges and billing errors on each account and works d. UMS will also analyze city accounts to determine the most cost-effective rates. Rates will be adjusted to the best rate available to the city possibly reducing the city's energy bills. The cost oft the audit services is 50% ofthe savings pera a four-year agreement. At the end of Ifthere are no cost-savings found in the audit then there is no costs to the city for the audit Staff recommends entering into a service agreement with UMS to determine and take h. City Council will need to approve to enter: into a service agreement with UMS. Oni motion by Nan Bowen, seconded by Annie Sutton, in favor - Kevin Stanley, and carried unanimously, the Mayor Pro Tem and Council approved the agreement with Utility Management  directly with the power provider to secure refunds or credits.  four years the city recoups all of the savings on any adjusted rates.  services.  advantage ofcost saving in its use of power.  Services and authorized Mayor Pro Tem Bradley Greene to sign.    City Council Meeting August 12, 2019: Minutes Page Three  TOM O'BRYANT- CITY ADMINISTRATOR - continued 2. Update of Blue Creek Water Tank Renovation  a. The interior and the exterior improvements have been completed.  b. Tank disinfection was completed this week (8-9-19) and the tank is being filled to get it Bacteria testing is currently being conducted. Once those environmental parameters have been approved the tank will be brought back on line to supply the water system d. Public works staff recommends ai new water pump to be installed to improve the flow of  ready to bring on line.  with an additional 250,000 gallons. water through the tank.  Mr. O'Bryant provided an update on the repairs of the tank. Public Works found a leak at one ofthe seams at the bottom of the tank. The leak will be repaired this week and the tank should be ready to go  online next week. NEW BUSINESS  1. Public comments - Ward Gann, Downtown Cleveland Merchants Alliance, came before the Mayor Pro Tem and Council to discuss the organization oft the merchants ini the downtown area. The group would like to create an organizational chart, timeline, and receive a commitment from the city council to create a Main Street Program. Mr. Gann stated people on the square havea huge investment and now want to know what the city's direction is to meet their needs. They do not want to move forward ift the city is not behind them. Mr. Gann informed the council the Main Street program is similar tol Better Hometown, but the city should treat the experience with Better Hometown as something in the past and move forward. The DCMA meets regularly to discuss what the city should do. The group wants better commerce and wants to be unique. The goal is to cater to family and kids and not have bars on the square. The. DCMA wants to decide who occupies vacant buildings. Mr. Gann stated the city has a lot ofmoney going in different directions but it should be used to improve streets and parking on the square. Mr. Gann stated DCMA is looking for the right type of people to move up this way and there is need toj plan for the future. Mr. Gann suggested a city council member or a city official attend the DCMA  meetings.  Carl Dann, business owner, thanked Tom O'Bryant for walking around the square with him and noting the dangers on the square, which include sidewalks and pedestrian conditions, and a building on the corner of Bell St and West Jarrard St that is falling in. Mr. Dann added the city needs to get a handle on the problems on the square concerning the look and disrepair. Mr. Dann asked to be put on record stating Mayor Ash is very supportive of the businesses on the square and toi include, on record, that he appreciates Mayor Ash and that he is a fine man. Nadine Wardenga, Chair ofDCMA, stated the city's support is vital. The square is growing faster than anticipated and the progress comes growing pains. Ms. Wardenga stated she knows the city cares and offers support. Ms. Annie Sutton stated she would check her schedule to walk  the square.    City Council Meeting August 12, 2019 Minutes Page Four  OLD BUSINESS  1. The minutes of. July were signed.  EXECUTIVE SESSION possible litigation at 6:54 p.m. RETURNTO COUNCIL MEETING  On motion by Nan Bowen, seconded by Annie Sutton, in favor - Kevin Stanley and carried unanimously, the Mayor Pro Tem and Council voted to enter into an executive session to discuss  On motion by Kevin Stanley, seconded by Annie Sutton, in favor - Nan Bowen and carried unanimously, the Mayor Pro Tem and Council voted to return to the City Council Meeting at 7:53 p.m. Tom O'Bryant checked the perimeter ofthe building to see ifthere was any one, from the public, that needed or wanted to return to the city council meeting. Several people, who had attended the meeting,  returned to the regular meeting. There was no further comment from the public.  The council made no action from executive session.  On motion by Kevin Stanley, seconded by Nan Bowen, in favor - Annie Sutton, and carried unanimously, the Mayor Pro Tem and Council voted to cancel the September 2, 2019 city council meeting due to the Labor Day Holiday. The meeting is rescheduled for September: 3, 2019.  ADJOURNMENT 2019 at 7:55 p.m. Shan Ash,  On motion by Nan Bowen, seconded by Kevin Stanley, in favor- - Annie Sutton, and carried unanimously, the Mayor Pro Tem and Council voted to adjourn the City Council Meeting of August 12,  (ABSENT)  Mayor  Kevin Stanley,  Member  Ya Beurew  Nan Bowen,  Council Member  M  Council Member Mayor Pro Tem City CIerkAND  RAL  Attest: Connie Tracas,  Annie Sutton,  Council Member  laaadas  Qd  Minutes approved by Cleveland City Council September 3, 2019.  S