CITY OF CLEVELAND CITY COUNCIL MEETING AUGUST 5, 2019 MINUTES  CITY COUNCIL MEETING Mayor Shan Ash at 6:30 p.m.  The City Council Meeting of the Mayor and Council ofthe City ofCleveland was called to order by COUNCIL MEMBERS PRESENT: Nan Bowen, Annie Sutton, Kevin Stanley, and Bradley Greene. On motion by Annie Sutton, seconded by Nan Bowen, in favor - Kevin Stanley and Bradley Greene, and carried unanimously, the Mayor and Council approved the agenda ofthe August 5, 2019 City MR. BILL USHER-) EAST UNDERWOOD: ST- CONDITION ANDIMPROVEMENTS Mr. Bill Usher, Cleveland resident, came before the Mayor and Council to discuss ai traffic issue on East Mr. Usher informed the street is being used as a cut-thru to East Kytle Street. In his opinion, this is due to restaurants moving closer to the square area. Mr. Usher feels it will become more dangerous when the new homes are constructed on East Underwood. Mr. Usher drives a school bus which he parks at his home and his insurance has increased by $1000 per year due to an accident backing into the street and hitting a car using the street as a cut-thru. Mr. Usher would like the council to consider closing the street. He understands there is an issue with funding and obtaining property to create a cul-de-sac. The street will soon have at total of seventeen homes and the traffic on the street will increase tremendously. Mr. Usher also suggested,ifclosing: the street is not possible, to add at least four speed bumps on the Mayor Ash noted the city is installing a sidewalk on the street. Mr. Usher did not understand how a sidewalk would help with traffic. Mayor Ash stated it doesn't, but it makes it safer forj pedestrians. Bradley Greene stated the street is heavily used and would like tol have a study on the street and suggested Chief Foster determine distance for speed bumps for safety reasons. Annie Sutton added that all streets in Cleveland are being used as a cut-thru to avoid the state routes. Streets like Hood and Campbell Street have al lot oftraffic. Ms. Sutton stated the speed bump in front of her house is a big help with slowing traffic. At the time it was installed, she complained to the council and asked it be moved from in front of her home. Since that time, she appreciates the speed bump in her Tom O'Bryant stated the city can look at distances and traffic calming devices. Nan Bowen stated it is getting dangerous of those vehicles turning left from Hwy. 115 onto East Underwood. Vehicles do not use caution or slow down. Mr. O'Bryant informed there are many factors to consider which includes the  APPROVALOF AGENDA Council meeting.  Underwood Street.  street.  location and stated it has been a lifesaver at times.  impact on Boulevard and Green Street ifl East Underwood is closed. The council would like to move forward with at traffic study on East Underwood.    City Council Meeting August 5, 2019 Minutes Page Two  2019-08 RESOLUTION GEORGIA DEPARTMENT OF NATURAL RESOURCES Tom O'Bryant reminded the council oft the work to redevelop Oak Springs and Talon. One ofthe projects includes developing a nature trail on the Talon property. The property is approximately ten- acres and there is an area that can be dedicated for al hiking/walking trail. GA DNR offers funding through the recreational trails grant. The grant application will open in September of this year but is not awarded until fall of2020. A requirement is to adopt a resolution that the city is committed to project and will apply for funds. The federal government funds the project through gas and diesel tax. The On motion by Bradley Greene, seconded by Kevin Stanley, in favor - Nan Bowen and Annie Sutton, and carried unanimously, the Mayor and Council voted to approve Resolution 2019-08 Georgia Department ofl Natural Resources Recreational Trails Program. The city will submit an application in  RECREATIONAL TRAILS PROGRAM  grant provides 80% up to $200,000. The city would contribute the 20%.  September.  CHIEF RICKY PRUITT-I FIRE DEPARTMENT  ChiefRicky Pruitt, Fire Department, submitted the statistics for July 2019. The department reported 91 calls, with 47 in the city, 44 outside oft the city with 7 being outside the automatic aid area. At the last meeting, Chief Pruitt presented a proposal to purchase pagers to replace the aging pagers currently used ini the department. The existing pagers can no longer be repaired. ChiefPruitt presented two quotes. Mobile Communications America is located in Gainesville and provided the best value for the pagers. ChiefPruitt is familiar with this company and likes the fact they are local in the case the department needs assistance. The purchase of the pagers are in the fire department budget approved in Oni motion by Nan Bowen, seconded by Annie Sutton, in favor - Kevin Stanley and Bradley Greene, and carried unanimously, the Mayor and Council voted to approve the purchase of15 pagers and programing from Mobile Communications America for the Cleveland Fire Department.  June.  CHIEF JOHN FOSTER - POLICE DEPARTMENT  ChiefJohn Foster, Police Department, was absent but sent Sergeant Brandon Landress to cover the meeting. Sergeant Landress had no new business to discuss but on a light note stated ChiefFoster sends  his best wishes.    City Council Meeting August 5, 20191 Minutes Page Three  TOM O'BRYANT- CITY ADMINISTRATOR  1. Open Checking Account for ARC Funding for Waterline Upgrade to FNST  a. The Appalachian Regional Commission has awarded funding in the amount of $275,000 to help fund the waterline upgrade which proposes to improve the existing 8" waterline to a 12" waterline from the Warrior Tank to the end of the Phase 2 construction oft the by-pass. ARC grant guidelines require a separate checking account for the funding and payment of the City Council will need to approve staff to open an account for the debit and credit of funds to  b. The estimated total cost for the project is approximately $550,000. d. City policy calls for Council approval of new banking accounts. complete the project and satisfy grant requirements.  project.  On motion by Bradley Greene, seconded by Annie Sutton, in favor - Nan Bowen and Kevin Stanley, and carried unanimously, the Mayor and Council approved for stafft to open a checking account for the ARC funds to be used for the water line upgrade on Hulsey Road to the Warrior Tank.  2. Award of Wastewater Treatment Plant Design  a. The city's new NPDES permit for wastewater treatment and discharge includes new environmental standards. The new standards require higher levels treatment of wastewater prior to releasing back into the stream system. A plant upgrade will be needed to adequately address the new environmental standards and to accommodate anticipated growth over the b. City council approved for staff to solicit an RFQ, Request for Qualifications, for design engineering services for the plant upgrade. The City received RFQs from six firms. Staff review narrowed the selection to three firms for a finalist interview. The interviews were conducted the last week ofJuly and a final recommendation has been determined by staff City staffrecommends: to award the design services for the wastewater treatment plant d. The City Council will need to approve the award ofthis recommendation and direct staffto work with the firm to immediately initiate the engineering and design for an upgrade to the  next two or three decades.  for City Council to review and approve. upgrade to Rindt McDuff. wastewater treatment plant.  On motion by Bradley Greene, seconded by Kevin Stanley, in favor- Nan Bowen and Annie Sutton, and carried unanimously, the Mayor and Council voted to accept staff recommendation and move forward with Rindt-McDuff to design and engineer the wastewater plant improvements to meet the requirements ofEPD. The Council will vote to accept the contract at a later meeting.    City Council Meeting August 5, 20191 Minutes Page Four  TOM O'BRYANT-CITY ADMINISTRATOR continued 3. Oak Springs School/Community Center Update  a. Staff1 has met with RCCI to review and discuss the items City Council has approved for b. RCCI is working with all sub-contractors to value engineer and cost reduce work items RCCI has requested that the interior door work be completed by commercial contractors versus city staff because oft the block work that is required for ADA requirements for d. Next Wednesday RCCI will like to meet to discuss color selection for tile and ceiling detail. The Council was informed Public Works staff did not have the equipment to construct the ADA Oni motion by Bradley Greene, seconded by Nan Bowen, in favor - Annie Sutton and Kevin Stanley, the Mayor and Council voted to permit RCCI to construct the ADA doorframes and doors. There will bea a meeting Wednesday, August 7, 2019 to discuss tile and design for the Oak Springs building. 4. Georgia Department ofTransportation will hold a preconstruction meeting Wednesday, August  completion.  within the design specifications.  commercial door.  doorframes.  7,2019 on the construction of phase three oft the bypass.  NEW BUSINESS  1. On motion by Nan Bowen, seconded by Annie Sutton, in favor- - Kevin Stanley and Bradley Greene, and carried unanimously, the Mayor and Council voted to approve the draft minutes of  July 1,July 18 (3 meetings), July 25 (3 meetings), and. July 31, 2019.  2. Public comments there were no public comments.  OLD BUSINESS  There was no old business to discuss. EXECUTIVE SESSION litigation at 6:56 p.m.  On motion by Kevin Stanley, seconded by Annie Sutton, ini favor - Nan Bowen and Bradley Greene and carried unanimously, the Mayor and Council voted to enter into an executive session to discuss possible  RETURNTO COUNCILI MEETING  On motion by Bradley Greene, seconded by Keyin Stanley, in favor - Nan Bowen and Annie Sutton and carried unanimously, the Mayor and Council voted to return to the City Council Meeting at 8:22 p.m. Tom O'Bryant checked the perimeter of the building to see ifthere was any one, from the public, that needed or wanted to return to the city council meeting. There was no one present to attend.  No further business was discussed.    City Council Meeting August 5, 2019 Minutes Page Five  ADJOURNMENT 5,2019 at 8:23 p.m.  On motion by Nan Bowen, seconded by Annie Sutton, in favor- Kevin Stanley and Bradley Greene, and carried unanimously, the Mayor and Council voted to adjourn the City Council Meeting of August  5262  Shan Ash,  Mayor  Kevin Stanley,  CouncilMember  MwPower Nan Bowen,  GLO  Council Member  Bradley Greene, Attest: Connie Tracas,  Council Member Mayor Pro" Tem City Clerk  Cuisto  Annie Sutton,  Ponaiiege  Council Member  Minutes approved by Cleveland City Council September3, 2019.