Doraville Divervity, Vipality, Commenity  City Council Regular Meeting (Zoning) Monday, November 13, 2023 Meeting Minutes City Hall Council Chambers Doraville, Georgia 30340  Prepared By: Shanta J. Bingham City Clerk  6p.m.  I.  CALL TO ORDER  Mayor Joseph Geierman called the meeting to order. Mayor Jospeh Geierman, Council Members Gerald Evans, Andy Yeoman, Warren Simmons, Stephe Koontz, Maria T. Alexander, and Christopher Henshaw were present.  II. ROLL CALL  III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MEETING AGENDA  Council Member Alexander made a motion, a second was made by Council Member Henshaw, to approve the meeting agenda The motion was carried by unanimous vote (6-0). AYES/ YES: Evans, Simmons, Alexander, Henshaw,  as presented.  Yeoman, and Koontz NAYS/ NO: None ABSTAIN: None  V. PROCLAMATIONS AND RECOGNITIONS  A. Proclamation Recognizing National Animal Shelter and  Rescue Appreciation Week  Mayor Geierman presented the Proclamation Recognizing National Animal Shelter and Rescue Appreciation week to Jen Simmons. Ms. Simmons thanked Mayor Geierman and addressed the Council.  VI. PUBLIC COMMENT - None  VII. CONSENT AGENDA - APPROVAL OF MINUTES  Council Member Yeoman motioned to approve the Consent agenda with the following conditions: approve the amended meeting minutes from October 18, 2023, and to approve the meeting minutes from October  2023.11.13 Regular Council Meeting (Zoning) Minutes    16, 2023, with the following verbiage to reflect coin-operated machines to coin-operated amusement machines." And to remove the DDA meeting schedule from the proposed Meeting calendar. Council Member Koontz seconded the motion. The motion was carried by unanimous vote (6-0). AYES/ YES: Evans, Simmons, Alexander, Henshaw, Yeoman and Koontz NAYS/ NO: None ABSTAIN: None  1. Agreement for the Provision of City Solicitor Services Presented by Rochelle Sanderson, Clerk of Court Presented by Rochelle Sanderson, Clerk of Court 3. Spanish Interpreter Agreement with Maria Cortes Presented by Rochelle Sanderson, Clerk of Court  2. Municipal Judges Contracts  4. Approval of Project Framework Agreements (PFAS) between Doraville and GDOT for Flowers Road and Shallowford Road streetscapes.  Presented by Community Development 5. Short Term Rental Fee and Regulations Presented by China Agu, Finance Director  6. 2024 Council Meeting Dates  Presented by Director Austin Shelton and City Clerk Shanta J.  Bingham  VIII. UNFINISHED BUSINESS  A. Consideration of a Ordinance Amending Section 23-615 to Create Certain Requirements Short-Term Vacation Rentals in the City of  Doraville. (Second Read)  Cecil McLendon presented the item to Council. Council is in consensus with Ordinance as presented.  Council Member Gerald Evans motioned to approve the Ordinance amending Section 23-615 to Create Certain Requirements Short-Term Vacation Rentals in the City of Doraville. Seconded by Council Member  Koontz.  The motion was carried by unanimous vote (6-0). AYES/ YES: Evans, Simmons, Alexander,  2023.11.13 Regular Council Meeting (Zoning) Minutes  2    Henshaw, Koontz and Yeoman NAYS/ NO: None ABSTAIN: None  B. Consideration to approve a text amendment to amend Sec. 5- 7()(1) regarding permit expiration. (Second Read) Albert Trevino, Senior Planner presented the item.  Council in consensus with the text amendment requests that staff customize the permit application to add timelines and make permit Council Member Henshaw made a motion to approve the text amendment to Section 5-7 (f) (1) regarding permit expiration,  applications be available in different languages.  Seconded by Council Member Alexander. The motion was carried by unanimous vote (6-0).  AYES/ YES: Evans, Simmons, Alexander, Henshaw, Koontz and  Yeoman NAYS/ NO: None ABSTAIN: None  II. REPORTS AND PRESENTATIONS  A. Manager's Report  Chris Eldridge, City Manager gave an update on the following: tennis courts, new entry doors at Honeysuckle Park, finalizing art for Mural at Honeysuckle Park, restrooms are out for bid, crosswalk scramble, update at Autumn Park, Holiday banners ordered, will go up before the major holiday, Holiday Event will be held December 2nd at Honeysuckle Park, Toys for Tots boxes will be delivered, Public Works implemented a new internal Work Order system, sidewalk connection on Oakcliff Drive, Dekalb preparing for new sewer line collapse, Carver Hills lights installed, will go to Buford Highway bridge next, Police training went great, Police conducted another drug bust at Budgetel including four arrest, over 100 felony arrest, issue with AT&T at Police Department has been resolved, issue with homeless sleeping at City buildings, housing policy seminar, waiting on Georgia Power for digital signs, Locust Grove new plans received, issues with OTC and alcohol license, Mayor Geierman requested that staff respond to voicemails, asked ifa Charter change is needed to reflect the new Council schedule and thanked staff for looking for alternative ways to meet the requests of  upgrades to Finance software.  the tennis courts.  2023.11.13 Regular Council Meeting (Zoning) Minutes  3    Council Member Alexander asked if staff has prepared a cumulative letter to Dekalb County Commissioners regarding Chamblee Council Member Simmons supports Council Member Alexanders request to draft a letter to Dekalb County Commissioners regarding Council Member Yeoman addressed concerns with tennis courts, lighting at parks, and address fencing concerns, Lodge Atlanta update Council Member Henshaw asked about the fence, downed cooper lines on every street and would like them cleaned up and asked that staff Council Member Evans in support of letter for annexation, requested clarification regarding location of a sidewalk in OakCliff. Supports the Council Member Koontz supports tennis ball court, concerned with adding the court, lighting around the court, inquired about project with Van Fleet. In favor of annexation, asked about emailing the letter in  annexation.  Chamblee annexation. and update on the Audit.  reach out and move forward with Dekalb County.  pickleball court, concerned with pipe underneath.  place of a Special Called Meeting.  III. NEW BUSINESS A. Flock Safety  Presented by Chief Atkinson (Police Department) and Crystal Dawson  (Director of Parks and Recreation) Chief Atkinson presented the item.  Council shared concerns with location of flock, would like to see cameras in other high crime areas, yearly cost, concerns with how data iss stored, question about calls for firearm/firework calls, asked if cameras could be required at Budgetel where several police calls have Council Member Alexander made a motion to approve the Flock safety camera budget impact in the amount of $243,000 as detailed by Chief  occurred.  Atkinson, Council Member Evans seconded the motion. The motion was carried by unanimous vote (6-0).  AYES/ YES: Evans, Simmons, Alexander, Henshaw, Koontz and  Yeoman NAYS/ NO: None  2023.11.13 Regular Council Meeting (Zoning) Minutes  4    ABSTAIN: None  B. Lexipol Policy and Certification Solutions Chief Atkinson presented the item.  Council shared concerns with costs associated with older program Power DMS, plans to ensure that the program Council Member Alexander made a motion to approve the Lexipol Policy and Certification Solutions as described by Chief Atkinson in the amount of $30,750, seconded by The motion was carried by unanimous vote (6-0). AYES/ YES: Evans, Simmons, Alexander, Henshaw,  gets implemented properly.  Council Member Evans.  Koontz and Yeoman NAYS/ NO: None ABSTAIN: None  . AR Resolution of Necessity Prerequisite to the Exercise of Powers Chris Eldridge, City Manager presented the item to Council. Council discussed refund options to those that paid and time frame of distribution of refunds from the County and concerns with whether staff had forwarded addresses to the tax collector's office. Council Member Alexander made a motion to approve the Resolution of Necessity Prerequisite to the Exercise of Powers under the Urban Redevelopment Law regarding the Special Service District, seconded by  under the Urban Redevelopment Law  Council Member Henshaw.  The motion carried by unanimous vote (5-1) AYES/ YES: Evans, Simmons, Alexander, Henshaw,  and Koontz NAYS/ NO: Yeoman ABSTAIN: None  D. Resolution Requesting that Tax Commissioner Remove Certain Parcels from the Special Service District Created by Ordinance Cecil McLendon, City Attorney presented the item.  2023-29, as amended. No Council discussion  2023.11.13 Regular Council Meeting (Zoning) Minutes  5    Council Member Alexander made a motion to approve the Resolution removing parcels that were erroneously put in the Special Service District SSD and forward all said information to the tax accessor office. The motion was carried by unanimous vote (6-0). AYES/ YES: Evans, Simmons, Alexander, Henshaw, Yeoman and Koontz NAYS/ NO: None ABSTAIN: None  VIII. OTHER BUSINESS - None IX. COUNCIL COMMENTS  Council Member Yeoman reported that former Council Member Cohen Morris Council Member Simmons asked the public to help animals around the Council Member Alexander reminded everyone of the run-off election on Council Member Koontz- thanked the residents that voted for the Bond Referendum, important for staff to see redevelopment, excited to build a new library and Arts Center and believe that everyone will enjoy it. Council Member Evans- reported that there is great artwork in Bernard Halpern Park, thanked staff and congratulated Mayor Geierman on another Council Member Henshaw reported that Flu shots are available, walking pneumonia is making its way around Dekalb County Schools and wished Mayor Geierman reported that the Runoff Election is December 5, 2023, at the Civic Center, early voting days and reported that several Council Members will attend the National League of Cities Summit, mentioned that  passed the bar in Ohio and sworn in today.  County/City.  December 5, 2023, for her old district.  four years.  Council Member Koontz a Happy Birthday  the Regular Meeting would be cancelled.  X. EXECUTIVE SESSION- None XI. ADJOURNMENT  Council Member Alexander made a motion, Council Member Evans seconded,  to adjourn. The motion carried unanimously (6-0).  AYES/ YES: Evans, Yeoman, Simmons, Alexander,  Henshaw, and Koontz NAYS/ NO: None ABSTAIN: None  2023.11.13 Regular Council Meeting (Zoning) Minutes  6    Approved:  Joseph Geierman, Mayor AL  Attest:  %2  Shanta J Bingham, City Clerk  2023.11.13 Regular Council Meeting (Zoning) Minutes  7