DORAVILLE DEVELOPMENT AUTHORITY SUMMARY MINUTES November 14, 2023 I 6:00PM Summary CALLTO ORDER BOARD ATTENDEES DOUG EDWARDS JANE EWE SCHUYLER CLARK SAM: KOK HAROLD: SHINN SERGIO MONZALVO ANDY YEOMAN POSITION BOARDMICECHAIR BOARDMEMBER BOARDTREASURER BOARDMEMBER BOARDCHAIR BOARDSECRETARY BOARDMEMBER PRESENT ABSENT X X X X X. X X ANNOUNCEMENIS Director Yeoman announced that the board is now fully appointed with the addition of Sam Kok. APPROVAL OF MEETING. AGENDA APPROVAL OF MEETING. AGENDA(5-0) MONZALVO MOTION TOAPPROVE MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: CLARK NONE EWE, KOK NONE CLARK, YEOMAN, SHINN, MONZALVO, EDW ARDS APPROVAL OF MEETING MINUTES MEETING MINUTES FROM 8/28/23 MONZALVO MOTION TOAPPROVE MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: NEW BUSINESS: CLARK NONE EWE, KOK NONE CLARK, YEOMAN, SHINN, MONZALVO, EDW ARDS A, ACTION: Consideration of an easement for al Rail Trail between the City of Doraville, Assembly Community iImprovement District, and Assembly Atlanta, L.L.C. located at. land lots 310, 321, and 322 oft the 18 District, City ofDoraville, Dekalb County, Georgia. MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: EDWARDS MOTIONI TOAPPROVE THE RESOLUTION. AS PRESENTED IN1 THE AGENDAPACKET AND AUTHORIZE THE. CLARK, YEOMAN SHINN, MONZALVO, EDWARDS CHAIR TOSIGNAILDOCUMENTS MONZALVO NONE EWE, KOK NONE B, ACTION: Consideration ofaFirst Amendment to Master Storm Water Drainage and. Detention Easement, Agreement between the City of Doraville, Assembly Atlanta Community Improvement District, andAssembly Atlanta, L.I..C. MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: MONZALVOMOTIONTOAPPROVE THE RESOLUTION, AS PRESENTED! INTHE AGENDAPACKET AND AUTHORIZE THE CLARK, YEOMAN, SHINN, MONZALVO, EDWARDS CHARTOSIGNALLDOCUMENIS CLARK NONE EWE, KOK NONE C,A ACTION: Resolution to ratify çertainactions oft the Development Authority ofthe City of Doraville taken pursuantto standing authority. MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: CLARK! MOTIONTO APPROVE THE RESOLUTION, AS PRESENTED! INTHE AGENDAPACKET AND AUTHORIZE THE CLARK, YEOMAN SHINN, MONZALVO, EDWARDS CHAIR TOSIGN ALLDOCUMENTS. EDWARDS NONE EWE, KOK NONE D, ACTION: A Resolution to approve the 2024 Budget. MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: MONZALVOMOTIONED TO APPROVE THE RESOLUTION: AND BUDGET AS] PRESENTEDINTHE AGENTAPACKETAND AUTHORIZE THE CHAIR TOSIGNALL DOCUMENTS. CLARK, YEOMAN SHINN, MONZALVO, EDWARDS CLARK NONE EWE, KOK NONE PRESENTATIONS/DISCUSSION: The board discussed the board by-laws and any changes that the board may wish to make. Director Yeoman suggested modifying the language regarding meeting dates. The current language says that there should be scheduled quarterly meetings, and one should be an annual meeting. He suggested that we should either start meeting quarterly or change the by-laws. Director Edwards indicated he would like for us to start meeting cuarterly. Chairman Shinn indicated that he would like us to continue the special called meeting schedule with a goal ofq quarterly meetings as there historically has not been much business before the board. Director Monzalvo agreed with Chairman Shinn. A consensus was made to remove language about quarterly meetings with a goal of Director Yeoman suggested that the annual meeting be in October. All agreed. Director Yeoman suggested we also make changes to reflect the following board positions: meeting quarterly with 10-day notice. Chair, Vice-Chair, Secretary/Treasurer. All agreed. OLD BUSINESS: NONE EXECUTIVE SESSION: NONE ADJOURNMENT: MOVER: SECONDER: AYES: NAYS: ABSENT: ABSTAIN: ACTION: MOTIONTO. ADJOURN CLARK MOTIONTOADIOURN EDWARDS NONE EWE, LAM NONE CLARK, YEOMAN SHINN, MONZALVO, EDWARDS Approved: - Attest: Ne3 Shanta J. Bingham, Secretary