CITY OF CLEVELAND CITY COUNCIL MEETING APRIL 1, 2019 MINUTES  CITY COUNCIL MEETING Mayor Shan Ash at 6:30 p.m.  The City Council Meeting of the Mayor and Council oft the City of Cleveland was called to order my COUNCIL MEMBERS PRESENT: Nan Bowen, Annie Sutton, Kevin Stanley, and Bradley Greene. On motion by Kevin Stanley, seconded by Annie Sutton, in favor - Nan Bowen and Bradley Greene, and carried unanimously, the Mayor and Council voted to approve the agenda for the April 1,2019City AMENDMENTTO: CHAPTER FOUR ALCOHOL ORDINANCE 2019-03-1 BRUNCH BILL This is the third and final public hearing and discussion to consider a referendum for extending the time Mayor Ash read the referendum question tol be brought to the voters oft the City ofCleveland: Upon adoption ofthis ordinance, the same shall be forwarded to the City's Election Superintendent for  APPROVAL OF AGENDA Council Meeting.  for Sunday Sales for consumption of beer, wine, and distilled spirits.  inclusion on the November 5, 2019 election ballot as a question as follows:  Yes or No - Shall the governing authority oft the City of Cleveland, Georgia be authorized to permit and regulate Sunday Sales of distilled spirits or alcoholic beverages for beverage purposes by the drink from Mayor Ash asked ifthere was public comment on the referendum question and amendment to the On motion by Annie Sutton, seconded by Kevin Stanley, in favor - Nan Bowen and Bradley Greene, and carried unanimously, the Mayor and City Council voted to approve 2019-03 Amendment to Chapter Four Alcohol Ordinance and to issue a referendum to the voters of Cleveland to extend the time for alcohol beverage sales for consumption on Sunday. Ifthe referendum passes on the November. 5, 2019  11:00 a.m. to 11:30 p.m.?  alcohol ordinance. There was no public comment.  City Election, the ordinance amendment will go: into effect November 6, 2019.  CHIEF RICKY PRUITT - FIRE DEPARTMENT outside of the automatic aid area in the county.  ChiefRicky Pruitt, Fire Department, submitted the fire department statistics for the month ofMarch 2019. The department responded to 89 calls - 44 within the city, 45 outside the city with 15 ofthe calls ChiefPruitt informed the department has been utilizing the inmate work crew to assist in testing fire hoses. Several aged hoses have burst during testing and will need to be replaced. The hoses were purchased from Alpharetta in 200land at the time; the hoses were about fifteen years old.    City Council Meeting April 1, 2019: Minutes Page Two  CHIEF RICKY PRUITT-) FIRE DEPARTMENT - continued  Chief] Pruitt updated the Council on a computer program the department is using for fire reports and planning. The: new: module will allow the operator to locate hydrants in the city's water system. The computer notebook can detect and register GPS coordinates, address, and established zones of] hydrants.  CHIEF JOHN FOSTER - POLICE DEPARTMENT be held at' Truett McConnell University this Saturday.  Chiefjohn Foster, Police Department, reminded the Mayor and Council of the Freedom Event that will ChiefFoster has been working with the security detail and will have extra police on duty. Truett  McConnell administration will reimburse the city for the extra security.  GRANT KEENE - CITY ATTORNEY  Grant Keene, City Attorney, did not have new business to report.  TOM O'BRYANT- CITY ADMINISTRATOR  1. Donation ofLand along East Underwood St. for Sidewalk  a. Joe Kemp and Jerry Freeman plan to subdivide a 4.52 acre tract into seven lots for residential homes. The tract has frontage on Underwood Street. They have donated a 10- b. Mr. O'Bryant has negotiated with the neighboring properties along East Underwood Street for a 10-foot wide strip. These properties belong to. Jerry and Wanda Freeman and Cleveland United Methodist Church. This strip would continue a sidewalk for the length The city has received LMIG funding from Georgia DOTin the amount ofs $51,000 that will help in funding the sidewalk project. Any remaining costs will come from SPLOST d. The City Council will need to vote to accept the proposed donation of land from the Mr. O'Bryant presented the acceptance of delivery for property deeded to the city from Jerry and Wanda Freeman to construct a sidewalk on East Underwood. The Mayor and Council have accepted the delivery of property from Joe Kemp, Jimmy Kemp, and. Jerry Freeman. Thisi isa On motion by Bradley Greene, seconded by Nan Bowen, in favor - Annie Sutton and Kevin Stanley, and carried unanimously, the Mayor and Council voted to accept the property fora sidewalk on East Underwood Street from owners, Jerry and Wanda Freeman.  foot wide strip adjacent to East Underwood Street for a sidewalk.  of the street to Freedom Park.  funds allocated for streets and sidewalks.  property owners.  continuance of this project.    City Council Meeting April 1, 2019 Minutes Page Three  TOM O'BRYANT- CITY ADMINISTRATOR: continued  2. Oak Springs/Talon Project Update  a. Mr. O'Bryant informed crews are working on the exterior ofOak Springs. b. Interior design is being finalized and ready for engineering (MEP). Once this is completed, RCCI will this phase out for bid. Kevin Stanley asked what the timeframe is on the completion. Mr. O'Bryant answered the project could transition from exterior to interior once the plan is approved and put to bid. Mayor Ash asked ifmaterials were in. Mr. O'Bryant answered the steel for the roof should be on its way. . Parking and site work, on the site, is still being developed and evaluated. d. RCCI has received pricing for abatement of the Talon Building and is evaluating cost The county library committee toured the building along with the State Library Director for Planning and Construction. It was a very positive tour. It will be upi to the White County Commissioners: to work with the library stafft to pull together funding for the . As survey ofthe" Talon property reveals that the southeastern corner oft the building is only 18-inches from the property line. This could limit the accessibility from that side ofthe building to the rear ofthe facility. Mr. O'Bryant suggested contacting Evelyn Baker to acquire additional property for access. Kevin Stanley asked ift the corner of the building could be removed for access, but reconsidered ift there would still be enough access and RCCI continues to work with city departments on space needs and department functionality for the Talon Building. This will help determine the location of each department within the building and how city services are accessed by the public. a. The City has contracted for several years with the Georgia Department ofCorrections to fund a work detail for public works projects and maintenance within the city. b. The agreement is an annual contract with the GA Dept. ofCorrections for 2019-2020. The amount oft the agreement contract for FY 2019-2020 is $39,500. The scope oft the services under the contract remain the same as ini the current and previous years. d. City Council will need to approve the agreement and for the Mayor to sign the agreement Onr motion by Kevin Stanley, seconded by Bradley Greene, in favor - Nan Bowen and Annie Sutton, and carried unanimously, the Mayor and Council voted to approve the inmate work detail agreement contract from the Georgia Department of Corrections in the amount of $39,500 for  proposals.  proposed library facility.  the property may need to be squared off.  3. Renewal of Work Detail Agreement with Georgia Department of Corrections  on behalf of the city.  FY2019-2020. Mayor Ash was given authorization to sign the agreement.  NEW BUSINESS  1. On motion by Nan Bowen, seconded by. Annie Sutton, in favor- Kevin Stanley and Bradley Greene and carried unanimously, the Mayor and Council voted to approve the class request for  David Lanphear.    City Council Meeting April 1, 2019: Minutes Page Four  NEW BUSINESS- continued  2. On motion by Kevin Stanley, seconded by Nan Bowen, ini favor - Annie Sutton and Bradley Greene, and carried unanimously, the Mayor and Council voted to approve the minutes of March 3. Public comments - Annie Sutton informed there is al hole ini the road at Chick-Fil-A that needs to be repaired. There are several other areas that need patching, but may be a GDOTissue. Bradley Greene has received complaints of the condition ofthe Holcomb building (next tol Nix Hardware). Mr. Greene would like some sort ofaction taken, either brought up to code or removed. Mayor. Ash stated he has also receive comments on the condition oft the building. Mr. Greene asked ift the concrete barriers have been removed from Woodman Park. Mr. O'Bryant stated it has been taken care of and the barriers have been removed. Mr. Greene has contacted Senator Steve Gooch and other state representatives oft the lack of location signs coming in to Cleveland. There are no directional signs to Cleveland outside the Mr. Greene informed he has been approached about public bathrooms. The county proposed bathroom project for Freedom Park has been put on hold due to costs. The council will need to Mr. Bill Huffinformed thej potter statue will deliver next week and asked for police assistance with traffic control for unloading. Chief Foster said his department will assist.  4, March 11, and March 18, 2019.  city limits. Mr. Greene is still awaiting word.  acquire property and funding to construct public bathrooms.  OLDBUSINESS  There was no old business to discuss. EXECUTIVE SESSION  On motion by Bradley Greene, seconded by Annie Sutton, in favor- - Nan Bowen and Kevin Stanley, and carried unanimously, the Mayor and Council voted to enter into an executive session to discuss real  estate and personnel issues at 7:02 p.m. RETURNTO CITY COUNCIL MEETING No: further business was discussed.  On motion by Nan Bowen, seconded by Bradley Greene, in favor - Annie Sutton and Kevin Stanley and carried unanimously, the Mayor and Council voted to return to the City Council Meeting at 8:27 p.m.    City Council Meeting April 1, 2019 Minutes Page Five  ADJOURNMENT  On motion by Bradley Greene, seconded by Annie Sutton, in favor - Nan Bowen and Kevin Stanley and carried unanimously, the Mayor and Council adjourned the meeting of April 1, 2019 at 8:28 p.m.   Kevin Stanley,  Shan Ash,  SR04  Mayor  Çkuncil Member  Tawbowen Nan Bowen, Cuch Annie Sutton,  Council Member  BdAa  Bradley Greene, ATTEST:  Çouncil Member  Council  linugo  Member Connie Tracas,  City Clerk  V19