CITY OF CLEVELAND CITY COUNCIL MEETING MARCH11,2019 MINUTES  CITY COUNCIL MEETING  The City Council Meeting ofthe City ofCleveland was called to order by Mayor Pro Tem Bradley  Greene at 6:30 p.m. Mayor Shan Ash was absent.  COUNCIL MEMBERS PRESENT: Nan Bowen and Kevin Stanley  APPROVAL OF AGENDA  On motion by Nan Bowen, seconded by Kevin Stanley and carried unanimously, the Mayor Pro Tem AMENDMENTTOCHAPTER FOUR ALCOHOL ORDINANCE 2019-03- - BRUNCH BILL In 2018 the State Legislature passed the Brunch Bill, which allows for a local government to hold a referendum on the extension (or moving up) ofthe hours of Sunday sales ofmalt beverages, wine and distilled spirits for consumption on the premises. The City is required to hold three public hearings Mayor Pro Tem Bradley Greene asked ift there was anyone present to make comments on the amendment to the alcohol ordinance. No one present made comments to the amendment to the On motion by Kevin Stanley, seconded by Nan Bowen, and carried unanimously, the Mayor Pro Tem and Council voted to approve the second consideration oft the amendment to Chapter Four Alcohol Ordinance 2019-03 - Brunch Bill to allow the question to extend hours for Sunday consumption be  and Council voted to approve the March 11,2 2019 City Council Meeting agenda.  before submitting the question to the state for inclusion on the ballot.  ordinance.  brought to the voters through referendum. BRIAN RINDT - CITY ENGINEER  1. Georgia Department of Transportation has a reported a conflict with the location ofGeorgia Power poles on phase three of the bypass. GDOT contends the poles are located ini the wrong area and GA Power, with the proof ofj plans, has challenged the findings. GDOTis requiring GA Power to move the poles and has asked the City to make sure the pole move will not interfere with the location ofthe water lines. GA Powerir informed they will only be able to move the poles during the "low power" time ofy year (spring or fall). Thej project may be let in June but not 2. Mr. Rindt gave his opinion on the wastewater draft permit. He opposes the percent listed for BOD's and removal, the listing ofl limitations ofc concentration limits as well as mass limits, and he objects to the phosphorus limits from 4 to .5. This is a big difference and will require a filtration system at the back of the pond. Mr. Rindt offered to write a letter to EPD, but was told city admin will need to follow up with the water/wastewater supervisor Andrea Smith. Ms. 3. Mr. Rindt submitted aj preliminary plan to replace the eight-inch water line to a twelve-inch water line from the Warrior Tank to Hulsey Road to NOK. Mr. O'Bryant informed he has been waiting for Mr. Rindt to submit the plans so he may meet with GDOT Bridge Department. The supports for the existing eight-inch line are aging and needs tol be replaced. This justifies the  actually begin until later in the fall.  Smith will oversee the improvements to meet the permit requirements.  need to replace the supports and upgrade the line.    City Council Meeting March 11, 20191 Minutes Page Two  CHIEF JOHN FOSTER - POLICE DEPARTMENT  ChiefJohn Foster, Police Department, discussed the recent pedestrian fatality that occurred Monday, March 4, 2019 at the intersection of] Hwy 129 North and Allison Drive. The department requested the assistance ofGA State Patrol to work the scene. ChiefFoster has been investigating actions oft the victim during the time leading up to her death. ChiefFoster stated the young lady had a mental condition. ChiefFoster has interviewed nine people and has found no foul play but is a coincidental accident. ChiefFoster suggested more lighting is needed in the area. Typically, there is plenty of lighting at the convenience store, but lights are off after the store closes for the night.  GRANT KEENE- CITY ATTORNEY  Grant Keene, City Attorney, did not have new business to discuss. TOM O'BRYANT - CITY ADMINISTRATOR 1. Blue Creek Tank and Tank Maintenance Program  a. The City has recently brought a third water tank on-line, renovated the Warrior Tank and has had the Blue Creek tank inspected and disinfected. The contract for the work on the Blue Creek tank was awarded to American Tank Maintenance. Council was provided a report of b. The inspection on the Blue Creek tank indicates a number of repairs and updates are needed. Thej proposed cost for the repairs is $99,317. These repairs would be funded by 2014 With three tanks in the water system it is recommended that the City have a water tank maintenance program. Staff] has met with American Tank Maintenance to discuss such a program. American Tank Maintenance has provided 10-year proposal that would provide management and maintenance for all three tanks. ATM would be responsible for all inspections, maintenance and repairs during the time frame. City Council is provided the proposal and annual cost oft the maintenance program. It is estimated that the program would d. Funding for the maintenance program would come through water fees collected for . City Council will need to vote to fund the Blue Creek tank repairs and vote to enter into a  their findings.  SPLOST funds allocated for water and sewer improvements.  save the city a cost of $42, 718 over the 10-year period.  operations.  water tank maintenance program with American Tank Maintenance.  Mr. O'Bryant informed American Tank Maintenance provides maintenance to several water systems in Mayor Pro Tem Bradley Greene stated the savings is significant by going with a long-term maintenance On motion by Nan Bowen, seconded by Kevin Stanley, and carried unanimously, the Mayor Pro Tem and Council voted to approve the repairs to the Blue Creek Tank and to enter into an agreement with American Tank Maintenance for annual maintenance for the three tanks owned by the city.  the city's region including the White County Water Authority.  agreement.    City Council Meeting March 11, 2019 Minutes Page Three  TOMOERYANT-CITY ADMINISTRATOR- continued  2. Donation ofLand along Underwood St for Sidewalk and East Kytle St for Future  Intersection Improvements  a. Joe Kemp and Jerry Freeman have submitted a proposed plat to subdivide a 4.52 acre tract into seven lots for residential homes. The tract has frontage on Underwood Street and East Kytle Street. The proposed lots would access from Underwood Street. b. During plan review staff has negotiated the donation ofl land for community improvements. These include a 10 foot wide strip for the length of the property along Underwood Street that would widen the right-ofway and allow room for a sidewalk. The developers are also donating a 12 foot wide strip along aj portion of East Kytle Street that will be used for a future intersection improvement at Cemetery Street. City staff has also negotiated with the neighboring properties along Underwood Street fora 10 foot wide strip. These properties belong to Jerry Freeman and Cleveland United Methodist Church. This strip would continue a sidewalk for the length oft the street to d. The City has received LMIG funding from Georgia DOTi in the amount of $51,000 that willl help fund the sidewalk project. Any remaining costs will come from SPLOST e. City Council will need to vote to accept the proposed donation ofl land from the property  Freedom Park.  funds allocated for streets and sidewalks. owners along Underwood Street and Kytle Street.  Once all parties have signed the required documents, the Mayor and City Council can vote to accept  delivery ofthe deeded properties. 3. LMIG Safety Application  a. The City recently received funding from Georgia DOT from the LMIG program for b. GDOT has recently informed the City that they are also eligible for LMIG Safety funds ini the amount of $50,000. These funds have to be utilized for signing, striping and marking, and raised pavement markers. The city would have to provide ai minimum C. The City has received these funds in the past for signage improvements. d. The City has a number of streets where the center line and roadside line marking have e. City staff recommends applying for these funds for striping and marking improvements. City matching funds would come from SPLOST funds allocated for street and sidewalk  local street and sidewalk improvements.  30%: match to the project. faded or worn off. improvements.   City Council will need to vote to apply for the LMIG Safety Funds.  Chief Foster requested the funds be used to purchase barricades for parades. He stated his department needed 501 to 75 barricades. Mr. O'Bryant informed he was not sure ifthe funding could be used for that Oni motion by Kevin Stanley, seconded by Nan Bowen and carried unanimously, the Mayor Pro Tem  type of purchase, but would look for other methods of funding.  and City Council voted to apply for: funds through the GDOTLMIG Grant.    City Council Meeting March 11, 20191 Minutes Page Four  TOM O'BRYANT-CITY ADMINISTRATOR - continued 4. Oak Springs School Exterior Improvements  a. The City awarded Ron Cantrell Construction, Inc the design build and construction b. RCCI completed the design for Oak Springs and is bidding the project ini two phases, exterior and interior improvements. RCCI has been working with staff and appointed RCCI has advertised and solicited bids for the exterior improvements. The total bid d. Funding for these improvements will come from SPLOST IV funds allocated for . City Council will need to vote to fund and proceed with the exterior improvements of  management for Oak Springs and Talon. city officials to finalize improvements.  amount for the exterior improvements is $236,035.74 community and cultural facility improvements.  Oaks Springs School.  Due to the scope and expense of the project, Mayor Pro Tem and Council feels the full Council needs to bej present to vote on the project. The Mayor and Council will have a called meeting next Monday, March 18, 2019. On motion by Kevin Stanley, seconded by Nan Bowen, and carried unanimously, the Mayor Pro Tem and Council voted to postpone the decision for the Oak Springs Improvement until  March 18, 2019 at a called council meeting.  NEW BUSINESS  1. Public Comments - Mr. Gerald Herdliska, 273 Faulkner Street, came before the Mayor Pro Tem and Council to discuss traffic issues, including speeding, on Cemetery and Faulkner Streets. He has concern about the children and people that walk in the area. ChiefFoster stated there isa traffic issue and the residential areas in the city need tol be designated as neighborhoods" to enforce speed limits. ChiefFoster believes the city-wide speed limit for residential areas is 25 miles per hour. He suggested speed bumps would help at each stop sign but would be expensive. The city would need to conduct surveys of each street to determine ifthe street would qualify to run radar. The main issue would be length of street and site distance. Captain Aaron Weiland suggested enforcement and street improvements, such as speed bumps, on several streets may correct the traffic violations on adjoining streets. ChiefFoster stated the city has too many "thru" streets and suggested Tom O'Bryant research into closing off several streets and push Mayor Pro Tem Greene informed the city would take the suggestions under advisement.  traffic to the state routes.  OLD BUSINESS  The minutes of] February 2019 were signed.    City Council Meeting March 11,2019. Minutes Page Five  ADJOURNMENT  On motion by Kevin Stanley, seconded by Nan Bowen, and carried unanimously, the Mayor Pro Tem and Council voted to adjourn the City Council Meeting ofMarch 11, 2019 at 7:05 p.m.  (ABSENT)  Shan Ash,  Mayor  Kevin Stanley,  Member  2  Yu Dourw  Nan Bowen,  Council Member  Greene,  Galpn  Bradley  Mayor Pro Tem  (ABSENT)  ATTEST: Connie Tracas,  Annie Sutton,  Council Member  Clerk City V1930, e 7V2S npaesel a 19  lonidngo