The Carl Junction City Council met. in regular session on Tuesday July 11, 2017 at 7:00 PM at City Hall. Mayor Mark Powers called the meeting to order with the following present; Bob Cook, Don Marshall, Richard Zaccardelli, Roger Spencer, LaDonna Allen, Mike Burns, Jeff Hammons and Randy Hutcheson. Also present were City Administrator Steve Lawver, City  Clerk Maribeth Matney and City Attorney Mike Talley.  AGENDA  Roger Spencer motioned to approve the agenda as presented. Richard Zaccardelli seconded. Alii in favor. No opposed.  Roger Spencer to approve the consent agenda. Richard Zaccardelli seconded. Alli in favor. No opposed.  PUBLIC FORUM  Connie Merrithew, 115 N Windwood, stated that her son will be receiving his Bagle rank and they would like permission from the city to erect ai tent on city property, on the day ofthes service, that is directly behind their residence. She stated that thes state has to inspect the poles to make sure it has been installed correctly. There was some discussion regarding this request. Bob Cook motioned to allow the resident to coordinate the tent placement with the Steve Lawver on the city property as requested. Richard  Zaccardelli seconded. Alli in favor. No opposed. CHAMBER REPORT  Gary Stubblefield: reported that even though the summer is usually the slow time of1 the year they have: 51 newi members. They have also helped bring 2 new business in town. We now have al Day Spa at 134 S Main Street. The building has been upgraded and the owner is' Terri Johnson. They opened 7/1/17. They willl be hosting a wine share event] Friday, 8/4/17 in the evening. The Chamber has also rented out the office space in the Chamber building to ai retail software solution group. Itis as small satellite office for al business based out ofOverland Park Kansas. Their flag day on 6/10/17 was a success. They have started on. Bluegrass Festival plans. This is the 20th anniversary and they will make ita2 day event. They have 121 bands this year. Friday night willl have ai family fun night with 31 bands performing that night and theyl have added al headline band. Iti is Missouri Boat Ride which features the last remaining band member ofthe fictional band' "Thel Darlings" that were: featured on the Andy Griffith Show. This ist their last year of touring. The Chamber was ablet to secure this band thanks to a matching grant from the Joplin Convention & Visitors Bureau, andt the support oft the' Titanic Museum Attraction in Branson. The 20th Carl. Junction! Bluegrass Festival wouldn't! be possible, ifnot for the financial support that they have found from their Chamber members and the Joplin Convention & Visitors Bureau. The Asbell Companies return again this year as thel Presenting Sponsor, joined by nine band sponsors, a sound sponsor, ai transportation: sponsor and a car show sponsor. Additional financial support comes from a tourism grant from the. Joplin CVB (which isi independent ofthe matching grant they received from them). They are concurrently working on the 2018 Bluegrass Festival, which the Chamber has already submitted the grant paperwork for. Next year's event willl be at three day event, with the addition of"Pickin' & Picnic'ni int the Park" on Sunday. Gary also shared with the council that Lisa Knutzen, who works for the Chamber, was honored last month by the Joplin Regional Business Journal as one ofits Most Influential Women of2017. It's an honor that is certainly fitting for someone like Lisa, whoi is active in the Chamber and our community. Their next monthly First' Thursday Breakfast Networking Meeting willl be  August: 3 at7:30 am. P&ZCASES  Case #17-02 - Preliminary Site Plan Review - 702 E. Pennell. Jeff Hammons stepped down from the dais due to a conflict with this project. Jeff is the contractor on this project. Steve reported that the P&Z met 6/26/17 and are recommending approval of this project. Cindy McNamara, 910 Monroe, is the owner of Pet Styles. They are expanding their business to add boarding and additional grooming. They hope to eventually add retail as well. It was asked what they will do with the old building. The plans show that once the U shape addition is completed the old building will be torn down and it will become a center court (exercise) area. There was no one to speak against this project. Bob Cook motioned to approve the site plan. Richard Zaccardelli seconded. 7in REVIEW INCODE PROPOSALSI FOR E-MAILING UTILITY BILLS AND ADDRESS CERTIFICATIONS City Clerk Matney explained that the online billing would run $44381 the I"year and $688 annually. Thist not only allows us to send the bills electronically but we can send late notices electronically also. Right now we have about 300 residents pay online. We anticipate that at least those 300 will sign up forj paperless and maybe more even though they may not pay online. This will save us postage. The address certification will cost $1300 the 1* year and then $900/annually. When the numbers were run last year this program would pay fori itselfs since we would get a reduced postage rate. Wej pay around $900 monthly for utility bill mailings. Mike Burns stated that he feels that we should start with thej paperless billing and geti it going and then look at the address certification again tos seel how much we would save sincei it would change the figures. There was al lot of discussion about going paperless and how to get the word out. It was stated that we should give the people the option to go paperless. A lot of companies are going that way. LaDonna Allen motioned to go forward with the online billing as presented. Richard Zaccardelli seconded. Jeff Hammons asked about time frame It was stated it would depend on the software company. We can let residents know by face book, website and bill cards. All in favor No opposed. The City Clerk then stated that OSCA is requiring courts to give people online access tot their court cases and online payments. We currently have online payments but we do not have online case access. Incode has aj program that would cost $2000 the 1", year and $1200/annually. It would work similar to our utility website. It was asked how we would pay for it. Steve replied that the only way would be to raise court costs but that requires legislation. There was a lot of discussion about this  favor. 1 (Hammons) abstained. Jeff] Hammons returned to the dais for thei rest oft the meeting.  1    requirement. The deadline was 7/1/17 but they stated if you were working towards this there would not be aj penalty. City Clerk Matney reported that thisi ist thel last thing we need to come into compliance with alli the new OSCA regulations. Mike Talley said that thej judge certifies we: are complying and that he would recommend we defer tol Mark as to ifa and when we go with this option.  ORDINANCE  LaDonna motioned to put "AN ORDINANCE APPROVING AND CONSENTING TO THE. ASSIGNMENT BY AIRE FIBER, LLC' TO AIRE COMMUNICATIONS GROUP INC., OF A CERTAIN COMMUNICATION LEASE AGREEMENT DATED. JULY7,2015, BETWEEN THE CITY OF CARL. JUNCTION, MISSOURI AND AIRE FIBER, LLC; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE MAYOR AND/OR CITY ADMINISTRATOR TO EXECUTE SAID CONSENT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOUR!" on first reading by title only. Roger Spencer seconded. Alli in favor. No opposed. Steve Lawver explained that this is the same company but a different legal entity. They have maxed out their system and they have new investors and the name changed. This is no different then what we did with Stouffer and Whisper. Bob Cook asked ifthis effected the City. Steve said no. LaDonna Allen motioned to put it on second reading byt title only. Richard Zaccardelli seconded. All in favor. No opposed. There was no discussion. Bob Cook motioned to put it on final passage. LaDonna Allen seconded. All in favor. No opposed. Cook-y, Marshall-y, Zaccardelli-y, Spencer-y, Allen-y Burns-y, Hammons-y, Hutcheson-y. Motion on Ordinance #17-12 was approved by roll call vote, signed by the  Mayor, attested byt the City Clerk andi made ap part oft the permanent records oft the City of Carl Junction  REPORTS  The council reviewed the Administration report. Bob Cook asked if we had received any money for the wall on Cambridge. Steve replied no. Bob said that hel had agreed toj pay and that next time we: need a written commitment from thei resident. There was a lot of discussion about this wall and why we had toj proceed with it due to liability. Bob Cook stated that we should still get al letter. Bob then motioned that we require a letter of commitment from the resident. Mike Burns seconded. Mike Talley said that wel had this discussion and decided that we not: require one due to the city's liability. Mike Talley saidi it ties thel hands ofthe City. The following discussion pertained! issues about city liability, the effects it might have on the city's budget ifthis happens often andj possibly making ar motion so that it won't tie the hands of the city. There was also discussion about it should be a case by case situation. Randy Hutcheson asked how legally binding is a letter. Mike Talley said it depends on how it is worded and if signer promises to pay. It could sO vague that iti is unenforceable. 1 (Cook) in favor. 7 (Zaccardelli, Marshall, Spencer, Allen, Burns, Hammons, Hutcheson) opposed. Jeff Hammons asked about our land code. Steve said that iti is in Section 400 so itl has to be advertized. He explained that Building Inspector report - there was nothing to add. Steve pointed out that we have already done % of what we did last year ini inspections. Wel have been busy. Jeffstated that Nicholas needs to be paved so that residents have access to County Road 300. It PWI Dept.- - Jimmy reported that we: found the sewer line leak and we have plugged it off and we are back to 800,000 gallons ac day. They have set 8 new meters this week. He also reported that he will be cutting Briarbrook Drive to get water to the house South of the clubhouse. They will start tomorrow. It would take just one day to complete. They have been working on the walking trail and iti is back open to the public. It was stated that we. have received some mosquito complaints. Jimmy said that he will start spraying. He would like to get al loud speaker and let peoplel know they are coming, They do it late at night starting about 9:001 PM. Policel Dept. - Chief Haase said they arrested some suspects on the thefts. He ordered the last of thel LEST grant items. He said it has been aj productive 2 weeks. He also reported that thel bridge is progressing great and there have been no wrecks attributable  we are trying to clean up some ofthe code since iti is redundant.  is getting busy out there.  Court report- - there was nothing to add.  He will stay away from thel beel hives. He also said he needs a part time mower.  to the bridge. There alsol have been no wrecks at the 4 way stopi intersection even with the extra traffic.  COMMITTEE REPORTS  Budget/Finance - Mike Burns had nothing toi report. Code/Nuisance- Don Marshall had nothing to1 report. Human Resources - Roger Spencer had nothing to report  Public Facilities &1 Planning - LaDonna Allen said that they would like to start meeting every quarter before al regular Senior Citizens Richard Zaccardelli reported that Bob Cookl had brought in some vegetables to givet tot the Seniors. Kurt Higgins, Allgeier Martin & Associates, was. here to give an update on1 the sewer line break. He stated that we are going to apply to SEMA tol help with the costs. Ifso it would be a 75%1 reimbursement. Kurt said that the amount had to exceed $425,000 and their estimate to fix thel line is $492,000. Mayor Powers said that we already had approved the $225,000. It took 2 weeks to: find the problem and they want to get the bal! rolling on the repairs. Kurt stated that DNR had been very cooperative regarding this problem. They originally thought it would just need a2' piert toj putt the pipe on buti it came out tol be 6' andt they doi not think the Corp of] Engineers will let them do that. What they are proposing is an inverted siphon line similar to what wel have in Oscie Ora Acres. It willl be bedded in solid rock. They don't like to do this unless it is necessary but they do work. It was asked if they had planned for future development since this would not be an easy upgrade to doi if necessary. Kurt said it was a good point and they might change  meeting. It was scheduled that they would meeta at 6:001 PMI before the 1" meeting in September.  UNFINISHED BUSINESS  2    the 6"pipe to 8" pipe. Steve reported that we. have about $600,000 in I&I fund and about $400,000 in our WWTP Fund. Kurt said that there is another area downstream that they might have to look at due to erosion. Jimmy said he thought that line would be OK since it veers off. Kurt responded that would affect the bid by about $30,000. There was a lot of discussion about this project including can we be reimbursed for costs we already have paid. Kurt stressed this is an estimate. Things can change once we get started. Richard asked if the dam on the South side of the creek would affect the flooding. Steve and Kurt both said no. Kurt explained that a tree hit the pipe and dislodged it. It was asked what we need to do tonight. Kurt explained that since this is an emergency situation SEMA might make some allowances so we can expedite this project, including going back toj pay some costs we have already incurred. It was asked about the bidding process that FEMA requires. Kurt agreed it is strict but if we go by their guidelines we could be out 41 months for the repair. They do want to go out for thel boring bids and just give them a brieft time tol bidi it out. Steve asked that the council allocate funds for all ofit and he will bring back a contract for the council. Bob Cook motioned to allocated the necessary funds to get it fixed up to $500,000. LaDonna Allen seconded. Alli in favor. No opposed. Bob Cook asked about the sidewalk along Marie Lane. Steve reported that we called in the line locates. The owner has agreed to pay for the concrete and we do the labor. Bob Cook asked if we had that in writing from the owner. Steve said it was verbal. It was discussed and we could possibly do an e-mail. Mike Talley will review it. Bob Cook then asked if we could not print the court report. It takes a lot of paper. Mr. Cook then stated that there are some old barns behind him on Allen Street that are harboring coyotes. Steve stated that we: sent the owner al letter today to get rid oft the vermin. Mr. Cook then asked if we should look Roger Spencer asked if Jimmy was going to finish the ditch on Schimm Circle. Jimmy said he needs to order black dirt so Mayor Powers reported that the CID is favorable in giving us some land to put a parking lot for the Lake side Park. They will address it at their next meeting and if agreed there willl be a Memorandum of Understanding drawn up sO both the CID and the Jeff Hammons asked about Deerfield Estates and the drainage. He said that Redwood did a good job buti iti is backing up. It was explained that parti is noti in the city and we willl have to contact Carl. Junction Special Road District to finishi it up. LaDonna Allen said she would like to: see the 4way stop stay at Lonel Elm and) Firl Road after thel bridgei is done. It was stated that Jimmy is short staffed right now. Steve said wel have $35000 in the budget for part time mowers andl he would liket tos see us put on a fulli time employee with that money. Mayor Powers asked that Mike Burns looki into it tos see ifv we can afford it, Steve Roger stated thatt they have aj problem with parking in the cul de sac on Schimm Circle andt thet trash truck and other vehicles Richard Zaccardelli asked how much int taxes Ward III pays tot the Special Road District. Steve. saidi iti is all oft the area south Roger Spencer motioned to adjourn the meeting. Bob Cook: seconded. All ini favor. No opposed. Meeting adjourned at 8:37  at aj jake brake law. Steve said that they are hard to enforce.  they can seed and straw it.  city can sign it andi it willl be legally binding.  NEW BOSINESS  said he would get the number tol Mike Burns. of Gum! Rod. He can try to get an estimate. ADJOURNMENT  can'tget around it.  PM.  a HYP ICITY CLERR  dh  MAYOR  3