BUFORD CITY COMMISSION MIEETING  February 6, 2023 Buford City Hall 7:00 p.m.  1.1 Pledge to the Flag.  2. Approve the agenda as presented.  3. Approve the minutes from the January 2, 2023 meeting. 4. Recognize Brian Hill for his twenty (20) years of service.  PUBLIC HEARINGS 5. Special Use Permits: #SUP-23-01: Robert Southerland 5290 Shadburn Ferry Road Parcel: 7-302-023  Requesting special use permit to allow outside storage.  P8ZRecommendation  #SUP-23-01: Robert Southerland requested a special use permit for the property located at 5290 Shadburn Ferry Road. The special use permit requested is to allow outside storage. The applicant was present and explained the request to the Board. He stated that his business is trailer repair and he did not realize he could not park the trailers waiting for repair outside the building. He stated there are 12 parking spaces next to the building that he would like to store the trailers. This area is screened with trees from Shadburn Ferry Road. Lee Rollers, adjacent property owner, spoke in favor of the request. There were no objections from the audience. Chairman Perkins stated he owned property abutting said property and that he would abstain from voting. Motion by Wayne Johnson and seconded by Amy    Reed to recommend approval oft the special use permit as requested with the  following conditions:  1. Outdoor storage of trailers in areas that do not impede fire and safety access. Minimum of22 feet of clearance required. The applicant shall provide a site plan to scale showing where the trailers are to be parked to confirm 2. Outdoor storage ofjunk parts, trash, or related equipment shall be 3. All exterior parking of vehicles and trailers shall be located on hard surface designated striped parking spaces. No parking of vehicles or trailers on 4. The trailers shall be stored in the 12 parking spaces adjacent to Shadburn  minimum clearance. prohibited.  grassed areas. Ferry Road. Ayes-4 Nays-0 Abstain-1 II. #SUP-23-02:  BBC Investment Group, LLC 79 Moreno Street Parcels: 7-295A-035/7-295A-128  Requesting special use permit to allow secondary residential housing.  P&Z Recommendation  #SUP-23-02#3: BBC Investment Group, LLC requested a special use permit located at 79 Moreno Street, being parcels 7-295A-035, 7-295A-128, 7- 295A-036. The special use permit requested is to allow secondary residential housing. Mike Phelps spoke on behalf of the applicant and explained the request tot the Board. He stated there would be eight (8) retail units on the first floor facing Moreno Street with 16 residential units on the second and third floors. These would be one and two bedroom townhomes with an alleyway access offofSouth Harris Street. He asked the Board to consider a 0 side setback adjacent to Dale Brown's property and the church owned property and he would build a retaining wall adjacent to the church owned property subject to their approval. There were no objections from the audience. Motion by Wayne Johnson and seconded by  2    Harley Bennett to recommend approval ofthe special use permit as requested with  the following conditions:  1. The applicant shall submit a complete site plan and an enhanced andscape_hardscape plan for review by the Planning Director showing harmony with the historic downtown character prior to the submittal ofthe 2. The approval ofthe special use permit does not provide approval of variances to the City of Buford's Zoning Ordinance or Development 3. Prior to issuing any subsequent permits, the applicant shall submit architectural elevations similar to the architectural llustrations provided with the special use permit application. The architectural elevations shall incorporate features found on buildings in and around Main Street or similar historic architectural elevations in character with the area. The final architectural plan shall be approved by the Planning Director. 4. To reduce the side setbacks up to 0' subject to the approval of the each 5. Toj provide steps for pedestrian access to Moreno Street sidewalks.  land disturbance permit application.  Regulations.  property owner and as approved by the City.  Ayes-5 Nays-0 II. #SUP-23-03:  BBCInvestment Group, LLC Moreno Street Parcel: 7-295A-036  Requesting special use permit to allow secondary residential housing.  P8ZRecommendation  SUP23-02HSUP23-0: BBC Investment Group, LLC requested a special use permit located at 79 Moreno Street, being parcels 7-295A-035, 7-295A-128, 7- 295A-036. The special use permit requested is to allow secondary residential housing. Mike Phelps spoke on behalfofthe applicant and explained the request tot the Board. He stated there would be eight (8) retail units on the first floor facing Moreno Street with 16 residential units on the second and third floors. These would be one and two bedroom townhomes with an alleyway access offofs South Harris Street. He asked the Board to consider a 0 side setback adjacent to Dale  3    Brown's] property and the church owned property and he would build a retaining wall adjacent to the church owned property subject to their approval. There were no objections from the audience. Motion by Wayne Johnson and seconded by Harley Bennett to recommend approval oft the special use permit as requested with  the following conditions:  1. The applicant shall submit a complete site plan and an enhanced andscape_/hardscape plan for review by the Planning Director showing harmony with the historic downtown character prior to the submittal ofthe 2. The approval ofthe special use permit does not provide approval of variances to the City ofBuford's Zoning Ordinance or Development 3. Prior to issuing any subsequent permits, the applicant shall submit architectural elevations similar to the architectural illustrations provided with the special use permit application. The architectural elevations shall incorporate features found on buildings in and around Main Street or similar historic architectural elevations in character with the area. The final architectural plan shall be approved by the Planning Director. 4. To reduce the side setbacks up to 0' subject to the approval ofthe each 5. Toj provide steps for pedestrian access to Moreno Street sidewalks.  land disturbance permit application.  Regulations.  property owner and as approved by the City.  Ayes-5 Nays-0 6. Annexations: I. Plat #644/#Z-22-33:  BBCI Investment Group, LLC 390 Brogdon Road Suwanee, GA 3002  Property: 6191 New Bethany Road, Hall County  Parcel: 07-328-003022 Acres: 30.25 Zoned From: AR-III Zoned To: R-100  4    Requests annexation of30.25 acres and zone from AR-III (agricultural) to R-100 (single-family residential) to develop 22 single family homes.  PaZRecommendation:  Plat #644/#Z-22-33: BBC Investment Group, LLC requested annexation and rezoning for the property located at 6191 New Bethany Road from AR-III to R- 100. JeffMahaffey spoke on behalfofthe applicant and explained the request to the Board. He stated the property consists of 30.25 acres and they are proposing to develop 22 single-family residential lots. Two (2) adjacent property owners on Beards Road asked about street lighting and stormwater runoff from the development. Mr. Mahaffey said the lighting and stormwater would be contained on their property. Chairman Perkins said he would like to see 3-car garages. Mr. Mahaffey said all houses would have 3-car garages. Hall County did not object to this annexation and rezoning. Motion by Harley Bennett and seconded by Amy Reed to recommend approval oft the annexation and rezoning to R-100 with the  following conditions:  1. All homes shall be constructed with four (4) sides ofbrick or stone with accents not to exceed 20% on each elevation. Accents shall include brick, stucco, rock, shakes, hardiplank, and concrete siding as approved by the 2. All front, side and rear yards shall be sodded and shall have two (2)3-inch 3. All homes shall have a minimum gross heated floor area of3,400 square feet exclusive of garages or basements. Alll homes shall have a minimum of  Planning Director.  ornamental trees planted in the front yard.  three (3) car garages.  4. The driveway shall be a minimum width of18 feet.  5. Per sections 1400 and 1401, City ofl Buford Zoning Ordinance, lot widths, setbacks, and lot areas shall comply with R-100 standards. 6. New Bethany Road shall be improved to Buford City Development Regulation standards. Roadway engineering plans shall be reviewed and approved by the City Engineer for compliance with roadway improvement  standards prior to the issuance of any permits.  Ayes-4 Nays-0  5    II. Plat#646:  Daniel Budihardjo 2779 Cedar Kay Trail Duluth, GA 30097 Parcel: 7-325-039 Acres: 1.708 Zoned From: R-100 Zoned To: R-100 P&Z Recommendation:  Property: 5530 Little Mill Road, Gwinnett County  Plat #646: Daniel Budihardjo requested annexation and zoning for the property located at 5530 Little Mill Road from R-100 to R-100. The applicant was present and stated he would like to be in the city. Gwinnett County did not object to this annexation and zoning and there were no objections from the audience. Motion by Harley Bennett and seconded by Amy Reed to recommend approval ofthe annexation and zoning to R-100 and ifthe existing home is removed or any new home constructed, the new home shall comply with the following conditions: 1. Home shall have a minimum gross heated floor area of2 2800 square feet exclusive of garage or basement. Shall have a minimum 2-car garage. 2. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as  approved by the Planning Director. 3. The driveway shall be a minimum width of18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes-5 Nays-0  6    II. Plat #647:  Randall Jarrell 5541 Little Mill Road Buford, GA 30518 Parcel: 7-325-029 Acres: 0.340 Zoned From: R-100 Zoned To: R-100 P&Z Recommendation:  Property: 5541 Little Mill Road, Gwinnett County  Plat #647: Randall Jarrell requested annexation and zoning for the property located at 5541 Little Mill Road from R-100 to R-100. The applicant was present and stated he would like to be in the City. Gwinnett County did not object to this annexation and zoning and there were no objections from the audience. Motion by Harley Bennett and seconded by Amy Reed to recommend approval of the annexation and zoning to R-100 and ifthe existing home is removed or any new home constructed, the new home shall comply with the following conditions: 1. Home shall have a minimum gross heated floor area of 2800 square feet exclusive of garage or basement. Shall have a minimum 2-car garage. 2. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as  approved by the Planning Director. 3. The driveway shall be a minimum width of 18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes-5 Nays-0  7    IV. Plat# #648: Fred Jones P.O. Box 864 Buford, GA 30515 Parcel: 7-325-005 Acres: 1.00 Zoned From: R-100 Zoned To: R-100 P&Z Recommendation:  Property: 5547 Little Mill Road, Gwinnett County  Plat #648: Fred Jones requested annexation and zoning for the property located at 5547Little Mill Road from R-100 to R-100. The applicant was present and stated he would like to be in the City and would like to subdivide the property into three (3)residential lots. Gwinnett County did not object to the annexation and zoning and there were no objections from the audience. Motion by Wayne Johnson and seconded by Jeff] Pirkle to recommend approval ofthe annexation and zoning to R- 100 and all new home construction shall comply with the following conditions: 1. The property shall be subdivided into three (3) single-family residential lots as per the site plan that was submitted with the application dated 5-12-20. 2. Home shall have a minimum gross heated floor area of2800 square feet exclusive of garage or basement. Shall have a minimum 2-car garage. 3. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as  approved by the Planning Director. 4. The driveway shall be a minimum width of 18 feet. 5. The front and side yards shall be sodded. 6. Shall plant two (2) ornamental trees in the front yard.  Ayes-5 Nays-0  8    V. Plat #649:  Kevin & Liana Robles 3529 North Bogan Road Buford, GA 30519  Property: 3529 North Bogan Road, Hall County  Parcel: 07-299-003002 Acres: 2.15 Zoned From: AR-III Zoned To: RA-200 P&Z Recommendation:  Plat #649: Kevin and Liana Robles requested annexation and zoning for the property located at 3529 North Bogan Road from AR-III to RA-200. The applicants were present and stated they would like to bei in the City. Hall County did not object to the annexation and zoning and there were: no objections from the audience. Motion by Wayne Johnson and seconded by Jeff Pirkle to recommend approval ofthe annexation and zoning to RA-200 and ifthe existing home is removed or any new home constructed, the new home shall comply with the  following conditions:  1. Home shall have a minimum gross heated floor area of2800 square feet exclusive of garage or basement. Shall have ai minimum 2-car garage. 2. Home shall be constructed with four (4) sides brick or: stone with accents not toe exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as  approved by the Planning Director. 3. The driveway shall be a minimum width of 18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes-5 Nays-0  9    END OF PUBLICHEARINGS  7. Approve final plat for Buford Commerce Park and road dedication of Maple 8. Approve renewal ofcontract for probation supervision and rehabilitation 9. Approve contract with Equifax Workforce Solutions, LLC to provide  Avenue.  Services with Professional Probation Services, Inc.  unemployment cost management services.  10. Authorize City Manager and City Attorney to purchase property as presented. 11. Approve purchase of mobile home located on 545 Copper Street, parcel ID 12. Approve 2023-2024 workers compensation renewal package with Summit Insurance and Broker/Agency Sterling, Seacrest and Pritchard. 13. Adopt resolution with Buford Housing Authority allowing students relocated to temporary housing to remain in Buford City Schools while new Housing  H7296M044, in the amount of $130,000.  Authority units are being constructed.  14. Approve Memorandum of Agreement for roadway lighting with Georgia Department of Transportation for development located at 940 Gainesville  Highway.  15. Authorize City Manager to dedicate parking spaces on South Harris Street between Jones Alley and Main Street as "Deliveries Only" and determine  times for such use.  16. Approve contract with Breaux & Associates, LLC for design services for the 17. Authorize City Manager to proceed with purchase and installation of Phase 2 of the Buford High School baseball bleacher addition project using the City's  new Buford High School Stadium.  Construction Manager, Charles Black Construction.  10    18. Approve surplus items as presented and authorize City Manger to list items on 19. Authorize payment #2 in the amount of $487,716.77 and payment #3 in the amount of$49,974.561 to. John D. Stephens, Inc. for Waterworks Road water  Govdeals.com and other markets.  main relocation project.  20. Authorize change order #1 and payment #3 in the amount of$103,279.10to Ohmshiv Construction, LLC for Shadburn Ferry Road improvements project. 21. Authorize payment #20 in the amount of $863,180.99 to Ruby Collins, Inc. for 22. Authorize payment #4 in the amount of $74,250.00 to Ceds Construction Co., 23. Authorize payment ofInvoice #3 in the amount of $3,348.00 for Buford Southside Water Treatment Plant Office Building project to Charles Black  water plant expansion project.  Inc. for Hamilton Mill Road gas replacement project.  Construction Company, Inc.  24. Authorize payment of Invoice #3 in the amount of $29,052.00 for Buford sidewalk repairs at Buford City Hall to Charles Black Construction  Company, Inc.  25. Authorize payment #3 in the amount of $183,137.00 for Buford High School baseball restrooms project and payment #4 in the amount of $412,475.00 for Buford Middle School addition and renovations project to Charles Black  Construction Company, Inc.  26. Authorize payment of] Invoice #5 in the amount of$144,612.00 for New Street relocation project to Charles Black Construction Company, Inc. and utilize  SPLOST funds and general funds.  27. Authorize payment ofInvoice #2 in the amount of $60,172.74 to Charles Black Construction Company, Inc. and Invoice #4 in the amount of $57,901.36 to John D. Stephens, Inc. for Buford High School stadium project.  11    28. Authorize payment ofInvoice #1 in the amount of $340,046.00 to Charles Black Construction Co., Inc. and authorize payment #1 for concrete pipe/supplies to Foley Products Company in the amount of $88,755.00 for Robert Bell Parkway road repair project and utilize SPLOST funds.  29. City Manager's Report. 30. City Attorney's Report.  NOTE: The City ofBuford does not discriminate ont theb basis ofdisabilityi int the admission ora access to, ort treatment ore employment in,i itsp programs or activities per the Americans with Disabilities Act of 1992. Bryan Kerlin, City Manager, 770-945-6761, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice Regulations. Information concerning the provisions oft the Americans with Disabilities. Act, andt ther rights providedt thereunder, area availablei from the ADA coordinator. The City of Buford will assist citizens with special needs given proper advance notice. Any requests for reasonable accommodations required by individuals tof fully participate ina any open meeting, program, ora activity ofthec citys shouldb bec directedt to the ADA Coordinator, Bryan Kerlin, 2300  Buford Highway, Buford, Georgia, 770-945-6761.  12