COCA  FORGI MINUTES Cochran City Council August 11,2020 Regular Scheduled Meeting @ 7PM  City. Auditorium, 102. N. Second Street, Cochran, GA31014  Present: Mayor Billy Yeomans Mayor Pro Tem Jones  Councilmembers: Carla Coley, Gary Ates, Jimmy Jones, Andrew Lemmon Absent: Councilmember Rufus Veal, Councilmember Keith. Anderson  Call to order by Mayor Billy Yeomans @ 7:00PM  The invocation was given by Councilmember Ates followed by the Pledge of Allegiance led by Mayor called for a motion to approve the August 11, 2020 agenda as presented. Councilmember Coley requested an addition and a deletion to the 8/8/20. Agenda. She asked for the consideration forl Rusty to present the matching grant for the DDA. Mayor asked for the item she would like to delete. Councilmember Coley stated she would like to delete item #7 regarding watering the downtown plants. Mayor called for a motion to delete item #7. Councimember Jones made the motion with Councilmember Ates seconding the motion to delete item #7. Motion passed 4-0. Mayor called for a motion to add to consider GA Council for the Arts matching allowance for DDA to the agenda. Councilmember Jones and seconded by Councilmember Ates to add the item to the agenda. Motion passed 4-0. Mayor called for ai motion to accept the agenda as changed. Councilmember. Ates made the motion to accept the agenda as changed with Councimember Jones seconding  Councilmember Coley.  the motion. Motion passed 4-0. June 9, 2020 minutes.  Mayor called for a motion to approve the minutes from July 14, 2020 Regular Scheduled Meeting. Councilmember Ates made the motion to accept 7/14/20 minutes as presented with Councimember Jones  seconding the motion. Motion passed with all voting in favor. 4-0  I. Call to Order by the Mayor II. Invocation III. Pledge of Allegiance IV. Attendance V. Adopt Agenda    VI. Agenda Items  ITEM# 1- Presented by City Manager, Richard Newbern  Employee of the Month. Fire ChiefBrock Wilcher presented the Employee of the month to Student Firefighter Quang Nguyen. Chiefp presented Quang with a certificate, a Subway gift card and $100 check. Chief gave a little background on his performance with the Cochran Fire Department and thanked  him for a great job he is doing.  ITEM #2 - Presented by City Manager, Richard Newbern  Consider adopting a Resolution for filing a Georgia Land & Water Conservation Fund grant application to Georgia DNR to finance improvements at Willie Basby Park at 142 Thompson Street. Council was asked to adopt the resolution that commence the City to match the grant 50%. The grant is in two phases. The pre- application is due October 31, 2020. Ifthe pre app phase is approved, then ai formal application will bei filed: inl February 2021. The grant will be awarded next Spring. The grant will expand the use oft the park which will consist of walking trails, playgrounds, and barbeque pit. Councilmember. Lemmon made the motion to adopt the resolution to move forward with the pre application process with Georgia Land and Water Conservation with Councilmember Jones seconding  the motion. Motion passed with all voting in favor. 4-0  ITEM # 3- Presented by City Manager, Richard Newbern  Consider approving a contract with the Georgia Emergency Management Agency to accept $210,0001 in federal funds to help finance four (4) generators to serve each oft the four City water wells, and to provide matching funds for the grant contract. Richard explained the match for this grant is $31,500.00. This project is for the four generators that will be stationed at the four wells in the City. During storms these wells are vulnerable, and the generators will assure the wells will keep functioning correctly. FEMA and GEMA awarded this contract to the City. Council is asked to approve the contract and we will execute the contract and forward it to GEMA. The $31,500 could be paid for through the COVID CARES money. More information will be given Friday at the webinar for CARES Act money. Councilmember Ates made the motion to adopt the contract for the generators for the wells from FEMA  and GEMA with Councilmember Jones seconded the motion. Motion passed with all voting in favor. 4-0  ITEM #4-1 Presented by City Manager, Richard Newbern  Consider adopting a Resolution to accept the terms and conditions of the federal Coronavirus Relief Fund (CRF). Agreement/CARES ACT & authorize the appropriate expenditures ofthe fund. Council is asked to adopt resolution sO the city can proceed to seek the federal money. City has already drawn down 30% and it has been deposited. Full share in $261,372 as the first phase of the City's funds. Mr. Newbern stated we need toi identify the reimbursable expenses between March 1 and September 1 which are eligible. We are doing everything we can toj justify every penny for those dollars, Mr. Newbern stated. Councilmember Ates made the motion to adopt the resolution to accept the terms and conditions ofthe federal Coronavirus Reliefl Fund (CRF/CARES ACT) and authorize appropriate expenditures of the funds with Councilmember Jones seconding the motion. Motion passed with all voting in favor. 4-0.    ITEM # 5- Presented by City Manager, Richard Newbern  Consider adopting a Development Agreement with Lowcountry Housing Communities LLC and Mr. Earl Arnold ont the development of Havenwood Gardens and Havenwood Daisy Senior apartment developments and the financing/construction of a sewer line to serve the developments. The Council was asked to approve the Agreement between the City and Lowcountry housing communities and Earl Arnold regarding the development of two apartments complexes and the financing and construction of an 8 inch, 3000 linear foot sewer. line that will extend across Earl Arnold's property to tie into the Havewood Garden Apartments and the Havenwood Daisy Senior developments. The agreement sets forth the terms for each party to follow. The agreement also states that the 6.5-acre Havenwood Gardens site will be annexed into the City. Councilmember Coley asked a question concerning the annexation of the property. Mr. Newbern explained the reason for wordage in the agreement. Councilmember Lemmon made the motion to adopt the Development Agreement with Lowcountry Housing Communities and Mr. Earl Arnold with Councilmember Jones seconding the motion. Motion passed with three voting for and one voting against. 3(Coley, Lemmon, Jones) 1(Ates) ITEM # 6- Presented by City Manager, Richard Newbern  Consider adoption ofa Grant Fund budget that has been recommended by the City's accounting consultant and auditors. Mr. Newbern stated this will bring the grants that are not required to have their own accounts into one budget. This, action is recommended that the City have a separate adopting Grant Budget. This budget effectively separates many of the City's grant funds into one fund that can be managed separately from the general fund. Councilmember Ates made the motion to adopt the Grant  Fund budget with Councilmember Jones seconding the motion.  Motion passed with all voting in favor.4-0  ITEM # 7- Presented by City Manager, Richard Newbern  Consider: allowing DDA to apply for Georgia Council for the Arts vibrant communities Grant witha match no more than $5,000. Rusty Lloyd presented to the Council the matching grant for the Georgia Council for the Arts. This will allow DDA to start the mural project downtown. This matching would come from the City ofCochran. This amount may not exceed $5000.00. Councilmember Ates made the motion to allow DDA to apply for a grant from GA Council oft the Arts to make the match and not  exceed $5000.00 with Councilmember Jones seconding the motion. ITEM #8 - Presented by City manager, Richard Newbern  Motion passed with all voting in favor. 4-0  Consider approval ofb bid from TEC for Caterpillar bulldozer undercarriage upgrade in the amount $15,102.40. Public Works Director, Willie Farrow, explained the issues with the bulldozer. The City solicited vendors to offered to fix the bulldozer. Only one bid was turned in from TEC from Macon. This project is eligible to be paid for from the 2013 SPOLST funds. Councilmember Ates made the motion to approve the bid from TEC: for Caterpillar bulldozer upgrade seconded by Councilmember  Jones. Motion passed with all voting in favor. 4-0  Council Discussion Items: Lemmon None Richard Newbern  Jones - Gave an update on the summarization oft the midterm coaching session for city manager, Coley - (1.)Tuesday'sE BCMS giving away produce 9-11 (2.) Ask Richard about Beautification Grant and the update. (3). Removal of weedslovergrowth at Municipal buildings and other City buildings. Possible tol hire Landscaping company to do a onetime maintenance then PWI keep the maintenance up.    Ates-None  Mayor Yeomans made the announcement the Council will go into executive session @8:05am.  Back in regular session@ 8:19. passed with all voting in favor. 4-0  Councilmember. Ates made the motion to adjourn with Councilmember Jones seconding the motion. Motion  Announcement of Upcoming Meeting and Events  Work Session Prior to Council Meeting August 11,2020 @ 5:30PM Regularly Scheduled City Council Meeting -August 11,2 2020 @ 7PM  Meeting adjourned @ 8:20PM  PBRRN SBAE)  Tracy B. Jones City Clerk  JuOnik