CITY OF  Cleveland GEORGIA  Cleveland City Council Meeting Minutes Monday, January 9, 2023-6 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Rebecca Yardley (Mayor Pro Tem), Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and  Jeremy McClure, and C.J. McDonald  City Clerk Lisa Ritchie  2. Invocation - Jeff Groves of The Bridge Church & White County Ministerial  Alliance  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member Yardley, seconded by Council Member McDonald, and  voted, unanimously, to approve the agenda.  PRESENTATIONS  5. Optimist Day Proclamation  Mayor Turner presented the Proclamation to Wanda Obermeier, Kathryn Vazquez, and Margo Allison. Ms. Obermeier, White County foundation representative, stated that on Optimist Day the students of White County are invited to perform essays and to hold a rhetorical contest. She said the winner in 1975 was former Vice President Mike Pence. She said their wish is for someone from White County to be the next Motion by Council Member Yardley, seconded by Council Member McClure, and  world champion.  voted, unanimously, to approve the Optimist Day Proclamation.    DEPARTMENT REPORTS  6. Economic Development and Planning - Director Tom O'Bryant  December 2022 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  December items:  Occupational Licenses-2 Building Permits - 4 (2 homes) Sign Permits-1 Building Inspections - 12  Plan Reviews - 1 (White County Tax Commissioner Office) Zoning Application 1- 1 (Annexation Application that will come before the Mayor and Council at their meeting on  February 13)  Current Commercial Activity 1-4 o Development Inquiries-6 Grant Applications  Appalachian Regional Commission (ARC) Grant pre- application was approved. The city needs to complete the checklisti for the full application process for approval. London Land Surveying has mapped and marked a proposed route for gravity flow for sewer lines from the lift station location to the manhole on Head Street. Public Works staff met with the property owner. They are reviewing the line location and will provide information soon. An easement agreement will then need to be The city has made a request to Georgia EPD to expedite the review and approval of the proposed well. The draw GDOT LMIG finding applications are due February 1, 2023. Staff proposed to resurface Donald E. Thurmond Parkway.  Infrastructure  drawn up.  down test will be completed in January.  7. Finance Department - Finance Director Connie Tracas  December 2022 statistics  Ms. Tracas addressed the Mayor and Council Members. She stated that, compared to November, there had been a decrease in LOST and in SPLOST in December. However, she stated that it is comparable to this time last year. She said revenues are steady at 55% in the General Fund, with expenditures at 52%, water and sewer revenues are    down slightly, and water and sewer expenditures are slightly high due to necessary  maintenance items.  8. Fire Department - Chief Ricky Pruitt  December 2022 statistics  Chief Pruitta addressed the Mayor and Council Members. He reported the following  December items:  Total of 119 Calls: 74 inside the city and 44 in the County White County Fire Department responded 4 times in the city Cleveland Fire responded to a total of 1,135 calls in 2022  9. Police Department - Chief Jeff Shoemaker  December 2022 statistics  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following December items:  Total occurrences - 2,308 0 Total 2022 occurrences - 28,587 Public assists - 440 Premise checks- = 1,052 Field interviews - 10 Incident reports - 63 Accident reports -3 39 Investigative/supplemental-109 Administrative duties-322 Citations Issued - 90 Warnings-1 159 Warrants-2 23 Juvenile-1 1 Citations  Misdemeanor, non-traffic- 6 DUI, Alcohol, & serious offenses - 8 Driver's license, Registration, & Insurance- -28 Moving violations, traffic control, etc. - 45 Equipment, seatbelt, etc.-3  10.Public Works Department = Assistant Public Works Director Ricky Hunt  December 2022 statistics  Mr. Hunta addressed the Mayor and Council Members. He reported the following  December items:  o Inside New Water Cut-In-2 O Meter Change Outs-9    City Hall Maintenance- -1 Sewer Backup-5 Dumpster repair/replace-1 Miscellaneous-3 Check for Leaks - 26 0 Final Reading Do Not Lock-6 Garbage Request-17 Re-reads-1  Cut Off and lock meter - non-payment-7 Garbage request extra charge -2 Meeting with customer - 10 Snowbird-2 Final Read and Lock Meter- 7 0 Street Repair -5 Meter Inspections-22 Garbage service discontinued-2 Residential Turn On - 16 Commercial Turn On-2  O Residential - Just unlock, do not turn on - 2 City Park epair/Maintenance-1 City property maintenance-1 Emergency before/after-3 O Monthly Meter Readings-2,234 O Monthly Meter Re-Reads-17 O Utility Locates- 75 (regular) O Utility Locates-6lemergenc,  Council Member McClure expressed his gratitude for Mr. Hunt and public works employees who spent 12 hours in the freezing temperatures working on issues caused Mayor Turner expressed his appreciation to Mr. Hunt and to the public works  by frozen pipes. employees.  CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris did not have any items to discuss. CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to discuss.  ECONOMIC DEVELOPMENT AND PLANNING DIRECTOR TOM O'BRYANT  11. Submittal of the Georgia Department of Transportation (GDOT) Local  Maintenance improvement Grant (LMIG) Application    Mr. O'Bryant addressed the Mayor and Council Members. He stated the following:  FY2023 application submittals are due by February 1, 2023  Donald Thurmond Parkway needs to be resurfaced and is an eligible project for Based on estimates by DOT the cost would be $258,265 for the resurfacing This project will be combined with the FY 2022 project, patching and resurfacing on Head Street, Kensington Lane, Ascot Drive, and Berkshire Drive Combining the projects will make the project more attractive to bidders Motion by Council Member Yardley, seconded by Council Member McClure and voted, unanimously, to approve the LMIG as presented and authorize the mayor to digitally  this grant  LMIG funds will fund approximately 21.4% of the project  sign the application and the affidavit.  PUBLIC HEARINGS Headings.  Mr. Harris addressed the Mayor and Council Members to present the Second and First  12. Second Public Hearing and Vote - 2023-01- Water and Sewer Tap and  Connection Fees Amendment  There were no comments from the public.  Motion by Council Member McDonald, seconded by Council Member Yardley and voted, unanimously, to approve the 2023-01 Water and Sewer tap and Connection  Fees Amendment.  13. Second Public Hearing and Vote - 2023-02-S Sanitation and Utility Service  Fees Amendment  There were no comments from the public.  Motion by Council Member McClure, seconded by Council Member McDonald and voted,unanimously, to approve the 2023-02 Sanitation and Utility Service Fees  Amendment  14. First Public Hearing - 2023-03 Sanitation and Solid Waste Ordinance  Amendment  There were no comments from the public.  NEW BUSINESS  15. Annual readoption of the Rules of Decorum with an amendment to revise  the time limit of 3 minutes for public comments    Motion by Council Member McDonald, seconded by Council Member Bowen and voted, unanimously, to postpose the amendment of the Rules of Decorum. 16. Renewal of a 5-year contract with CSRA Probation Services, Inc.  Ms. Ritchie stated that the contract for probation services renews every 5 years. She stated that there is no cost to the city as the services are paid for by the probationers. Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to approve the renewal of a 5-year contract with CSRA Probation  Services, Inc.  17. Knights Inn Request for approval to allow a Front Desk Clerk to stay, 24/7, at the location to run the property and also to allow housekeepers to stay at the location, 24/7, until March 10, 2023 due to the owner's family  emergency.  Mr. Harris stated with the recent passage of the hotel/motel ordinance any' vacancies must be brought before the Council for their approval. Chief Pruitt stated that the Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to approve the Knights Inn request to allow a Front Desk Clerk to stay, 24/7,at the location to run the property and also to allow housekeepers to stay atthe location, 24/7, until March 10, 2023 due to the owner's family emergency. 18. 2023-04 Resolution for the purpose of setting 2023 Appointments Mayor Turner stated that the 2023-04 Resolution appoints Council Member Rebecca Yardley to serve as the Mayor Pro Tem, appoints Haley McDonald to Tree City USA, and appoints Susan Cremering to the Georgia Mountains Regional Commission. Motion by Council Member Yardley, seconded by Council Member McClure and voted,  property had came to compliance and is being maintained.  unanimously, to approve the 2023-04 Resolution.  19. 2023-05 Qualifying Fees and Call for Election Resolution Ms. Ritchie stated that the Resolution is for the following:  This is the Call for a general election on Tuesday, November 7, 2023, from 7:00 a.m. to 7:00 p.m. at First Baptist Church Fellowship Hall for the purpose of filling the positions of Mayor, Council Member Ward 1, and Council Member Ward 2 which will expire on December 31, The Qualifying Fees are $126.00 for the Mayor's position, $108.00 for the Ward 1 Council Member position, and $108.00 for the Ward 2  2023  Council Member position    Motion by Council Member Yardley, seconded by Council Member Bowen and voted, unanimously, to approve the 2023-05 Qualifying Fees and Call for Election Resolution.  20. 2023-06 Budget Amendment Resolution  Move funding from General Government and from Recreation &  Culture to Public Safety Add an ARPA Fund line item Reduction to the Hotel-Motel Fund  Mr. Harris stated that the budget amendments recommended by the auditor as a Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to approve the 2023-06 Budget Amendment Resolution in regards to Move funding from General Government and from Recreation & Culture to Motion by Council Member Yardley, seconded by Council Member McClure and voted, unanimously, to approve the 2023-06 Budget Amendment Resolution in regards to Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to approve the 2023-06 Budget Amendment Resolution in  result of the recent audit.  Public Safety.  adding an ARPA Fund line item.  regards to reducing the Hotel-Motel Fund. 21. Approval of Meeting Minutes  December 12, 2022 Meeting Minutes  Motion by Council Member Yardley, seconded by Council Member McClure and voted,  unanimously, to approve December 12, 2022 Meeting Minutes.  UNFINISHED BUSINESS  None.  PUBLIC COMMENTS None.  ANNOUNCEMENIS  Ms. Ritchie gave the announcements. 22. Upcoming calendar items:  White County Water. Authority Meeting Thursday, January 12, 2023, at City of Cleveland offices will be closed on Monday, January 16, 2023,  7:30 a.m. at 179 Claude Sims Road  in observance of Martin Luther King Jr. Day    Downtown Development Authority Meeting Thursday, February 2, 2023, at 3:00 p.m. at the White County Chamber of Commerce Planning and Zoning Commission Meeting Thursday, February 2, 2023,  at 6:30 p.m. at the Police Department  EXECUTIVE SESSION  Motion by Council Member McDonald, seconded by Council Member McClure and  voted, unanimously, to enter an Executive Session at 7:40 p.m.  23. Discussion regarding real estate  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the Executive Session and return to the City Council  Meeting at 8:06 pm. ADJOURN  Motion by Council Member Yardley, seconded by Council Member Bowen and voted, unanimously, to adjourn the City Council Called Meeting of October 17, 2022, at 8:06  p.m.  Jklar Josh' Turner  Mayor  Council Member Ward3    haw hrulw Bowen Nan]  Olhy CJ.Mcbonald ATTEST: Kevin] Harris  Council Member Ward1  Council Member Ward 4  aouew Rebecca  cn  Heis  bhludluye Council Member Ward2 Mayor Pro Tem  Yardley  City Administrator