CITV OF  Cleveland GEORGIA  Cleveland City Council Monday, February 13, 2023. - 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  Minutes  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor. Josh Turner, Council Members Nan Bowen, Rebecca Yardley (Mayor Pro Also present were City Administrator Kevin Harris and City Attorney Keith Whitaker 2. Invocation - Steve Smith of Helen First Baptist Church & White County  Tem), Jeremy McClure, and C.J. McDonald  Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member Yardley, seconded by Council Member McClure, and  voted, unanimously, to approve the agenda.  PRESENTATION  5. Presentation by Mayor Josh Turner  Mayor Turner presented a Certificate of Achievement to Council Member Nan Bowen  for 72 hours oftraining with the Georgia Municipal Association. PLANNING AND ZONING CHAIRMAN NADINE WARDENGA Mayor Turner introduced the Planning and Zoning item. Ms. Wardenga addressed the Mayor and Council Members.  6. Consider 2043, Edward Hatcher Family Investment Group, LLC, requesting an annexation and zoning for approximately 4.01 acres, presently part of an 18.23- acre tract, Tax Map and Parcel 033D 037, located between the present City    6. Consider 2043, Edward Hatcher Family Investment Group, LLC, requesting an annexation and zoning for approximately 4.01 acres, presently part of an 18.23- acre tract, Tax Map and Parcel 033D 037, located between the present City Limits and the Georgia Department of Transportation (By-pass) right-of- way. Request of zoning classification is B-2, Highway Commercial District. The proposed use of this property is for commercial development.  Mayor Turner stated that the registered agent is listed as. James (Jadie) Hatcher. He explained the procedures of the Public Hearing stating that after this Public Hearing action may be taken by the Council approving or disapproving the proposed annexation and zoning amendment or for action to be postponed or tabled for a Mayor Turner stated that should the requested annexation and zoning be approved, an ordinance amending the zoning ordinance of the City of Cleveland shall be signed by the Mayor and the Council and filed as an official record of the city and the city zoning map shall be altered to reflect the approved amendment. He stated should the request be denied, the same property may not again be considered for annexation and zoning until the expiration of at least six months following the denial of the Mayor Turner discussed the conduct of the Public Hearing, introduced the item, and confirmed with Mr. Hatcher had submitted a disclosure of campaign contributions certification that he had not, within the two years immediately preceding his application made any contributions aggregating $250 or more to any local government official involved in the review or consideration of his application. Mayor Turner stated that the Tax Clerk has certified that all taxes for the property, Tax Ms. Wardenga addressed the Mayor and Council Members and stated that the Planning and Zoning Commission voted, unanimously, to approve the application. The applicant, Jadie Hatcher, 565. Joe Black Road, Sautee, addressed the Mayor and There were no comments in favor or in opposition to Mr. Hatcher's application. Mayor Turner closed the Public Hearing. He stated that White County has,  future City Council Meeting.  proposed annexation and zoning.  Map and Parcel 033D 037, has been paid in full.  Council Members in support of his application.  unanimously, supported the annexation into the city.  Mayor Turner asked for a vote, by show of hands, on annexation ordinance 2023-01  to annex the propertyinto the city. Itwas favored unanimously.    Mayor Turner asked for a vote, by show of hands, on the zoning application 20431 to zone the requested parcel B-2, Highway Commercial District. Itwas favored  unanimously.  Motion by Council Member Yardley, seconded by Council Member McDonald, and  voted, unanimously, to adopt Annexation Ordinance 2023-01.  DEPARTMENT REPORTS  7. Economic Development and Planning- Director Tom O'Bryant  January 2023 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  January items:  Occupational Licenses = 2 (Foothills Automotive Group, and Building Permits-3 3 (White County Tax Office LDP, and o Sign Permits - 3 (Foothills Automotive, Atlantic Billboards,  Int the Loop Consulting) Atlantic Billboards)  and One on One Tax Center)  Building Inspections - 22 (Final for Popeyes) O Plan Revews-1PreAppiaton for Apex Bank) O Zoning Application 1- 1 (Annexation Application Jadie  Hatcher)  Current Commercial Activity 1-4 Package Store (2); Myers & Co) Grant Applications  o Development Inquiries -5( (Landbridge Development;  Appalachian Regional Commission (ARC) Grant was submitted to ARC in Washington, DC GDOT Transportation Alternative (TAP) grant application has been fully funded. 80% funding up to $400,000 for preliminary engineering for sidewalk and crosswalks connecting Freedom  Park and the City Park.  Infrastructure  London Land Surveying is drawing up a plat with the proposed easement for the gravity flow sewer line at the Head Street lift station. The new well draw down test results have been submitted to Georgia EPD for review.    GDOT LMIG application was submitted. GDOT approved the application for funding for the resurface Donald E. Thurmond Parkway along  with the project/s from 2022.  8. Finance Department = City Administrator Kevin Harris  January 2023 Report  Mr. Harris addressed the Mayor and Council Members. He reported the following  January items stating that there were minimal changes:  Fund transfer from the General account to the enterprise fund  Some items increased due to interest Itisvery consistent, frugal, and stable budget  9. Fire Department - Chief Ricky Pruitt  January 2023 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  January items:  Total of 105 Calls: 52 inside the city and 53 in the County White County Fire Department responded 6 times in the city  10. Police Department - Chief. Jeff Shoemaker  January 2023 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following January items:  O Total occurrences = 1,828 O Total 2023 occurrences - 1,828  Public assists - 386 Premise checks - 996 Field interviews - 5 Incident reports -5 54 Accident reports-1 17 nvestgatvefupementa - 69 Citations Issued - 88 Warnings-: 197 Warrants-: 16 Juveniles-1 Citations  Misdemeanor, non-traffic-5    DUI, Alcohol, & serious offenses-1 Driver's license, Registration, & Insurance-32 Moving violations, traffic control, etc. - 48 Equipment, seatbelt, etc. -2  11. Public Works Department- -A Assistant Public Works Director Ricky Hunt Mr. Harris addressed the Mayor and Council Members. He reported the following  January 2023 Report  January items:  O Inside New Water Cut-In- 1 (Residential)  Check for Leaks - 11 (resulting from cold weather in  December)  Monthly Meter Readings-2,236 Monthly Meter Re-Reads-38 Total Number of Service Orders-2 2,409  CITY ADMINISTRATOR KEVIN HARRIS  12. Personnel Policy - Sections 11 through 13  Mr. Harris discussed sections 11 through 13 of the proposed personnel policy. He stated inclusions and edits done to the proposal since the last discussion.  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any information to report.  NEW BUSINESS  13. Approval of Meeting Minutes  February 6, 2023 Meeting Minutes  Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to approve the Minutes of the February 6,2023 Meeting.  14. Approval of Executive Session Minutes  February 6, 2023 Executive Session Minutes  Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to postpone the Minutes of the February 6, 2023 Executive  Session Meeting. UNFINISHED BUSINESS    15. January 9, 2023 Executive Session Minutes - NOTE: Postponed from the Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to postpone the Minutes oft the January 9, 2023 Executive  February 6, 2023 Meeting  Session Meeting. PUBLIC COMMENTS  There were no comments from the public.  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Bowen and voted,  unanimously, to enter an Executive Session at 7:30 p.m. 16. Discussion regarding real estate and personnel matters  Motion by Council Member Yardley, seconded by Council Member McClure and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the regular  at8:52 p.m.  meeting. There were no citizens waiting to return to the meeting.  ADJOURN  Motion by Council Member Yardley, seconded by Council Member McDonald and voted, unanimously, to adjourn the City Council Meeting of February 13, 2023,at  p.m.  Jh, Josh' Turner  Mayor  Council Member Ward3  AE  MoPpww Nan Bowen  On CJ.Mclonald  Council Member Ward 1  Council Member Ward4  Rebecca Yardley  Council Member Ward 2 Mayor Pro Tem  Oh