Mayor and City Council Regular Meeting  CITY OF DACULA >>*<<  Thursday, February 01, 2024 at 7:00 PM  Dacula City Hall, Council Chambers  442 Harbins Rd. P.O. Box 400] Dacula, Georgia 30019] I(770) 963-7451  Minutes  I.  CALL TO ORDER AND ROLL CALL OF MEMBERS:  Mayor Trey King called the February 1, 2024 Council Meeting to order at 7:01 p.m. and a roll call ofthe  members was taken. A quorum was present. He welcomed everyone to the meeting.  Councilmembers Present: Mayor Trey King Councilmember Sean Williams Councilmember Daniel Spain Councilmember Ann Mitchell Councilmember Denis W. Haynes, Jr. City Staff Present: Brittni Nix, City Administrator Jack Wilson, City. Attorney Courtney Mahady, Administrative Clerk Stephen Mayer, Director of] Finance Hayes Taylor, City Planner Alethia Hyman, City Tax Clerk Amy White, ChiefMarshal James Ross, City Marshal I. INVOCATION:  Dana Stump, Administrative Assistant for Planning & Zoning  Pastor Mark Chandler gave the invocation. II. PLEDGEOFALLEGIANCE: Mayor King led the Pledge of Allegiance. IV. CONSENTAGENDA:  1. Approval of the Minutes from the Regular Meeting on January 4, 2024 2. Approval oft the Minutes from the Special Called Meeting on. January 10, 2024 3. Resolution to adopt the Dacula 2050 Comprehensive Plan Update 4. Bid package for Whisper Way Storm Drainage Improvements  5. Prerequisite Resolution  City ofI Dacula -I Meeting Minutes February 1, 2024 -I Page 1 of14    6. Resolution Designating Area 7. Official Intent Resolution 9. - Proposal for surveying services  8. Resolution to approve Statewide Mutual Aid and Assistance  Motion to approve the consent agenda items as listed made by Councilmember Spain, Seconded by Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Councimember Mitchell. Councilmember Haynes, Jr. V. OLD BUSINESS:  10. Appointment of] Planning Commission Members Councilmember Mitchell appointed Mark Chandler. Councilmember Haynes, Jr. appointed Gene Greeson.  Motion to ratify the Planning Commission appointments made by Councilmember Williams, Seconded Voting Yea: Councilmember Williams, Councilmember Spain, Councimember Mitchell,  by Councimember Haynes, Jr.. Councilmember Haynes, Jr. VI. NEWI BUSINESS:  11. PUBLIC HEARING: 2023-CD-RZ-04, Applicant: CHI/Acquisitions LP clo Mahaffey Pickens Tucker, LLP, Owner: Walton Georgia, LLC requests rezoning from Planned Mixed- Use Development to M-1 Light Manufacturing District. The property is located in Land Lot  270 oft the 5th District and contains 40.22 acres more or less.  Motion to open the public hearing made by Councilmember Haynes, Jr., Seconded by Councilmember Voting Yea: Councilmember Williams, Councilmember Spain, Councimember Mitchell,  Spain.  Councilmember Haynes, Jr.  City Planner, Hayes Taylor, presented the staff case: report for the rezoning application. The applicant has requested rezoning from Planned Mixed-Use Development to M-1 Light Manufacturing District. Mr. Applicant Representative, Shane Lanham, 1550: North Brown, Suite 125,Lawrenceville, GA30043, ,stated that the concept plan was updated since the change of conditions application submitted in 2022 by removing the residential component and now containing only the industrial component. Mr. Lanham added that the proposed development is an appropriate land use and is compatible with surrounding land  Taylor stated staff recommend approval with conditions.  uses as well as the City's Comprehensive Plan.  Comment inj favor: None  Comment in opposition:  City ofl Dacula - Meeting Minutes February 1,2024- -] Page 2of14    Anre Washington, 1201 West Peachtree St., Suite 3250, Atlanta, GA 30309, on behalf of the Wilburn family, requested that City Council table the application one month to give the family an opportunity to Councilmember Haynes, Jr. inquired why the family had a sudden interest in the rezoning application at Mr. Washington answered that the property has been going through the probate process within the last 6-  meet with the applicant to understand how the rezoning would impact their property.  this time.  8n months and is now in order.  Councilmember Haynes, Jr. then inquired where the Wilburn family property was located.  Mr. Washington stated that the property was located adjacent to the property requesting rezoning and Councilmember Mitchell stated that her understanding oft tonight's meeting was to change the zoning of Mr. Lanham stated that the purpose of tonight was a land use decision. Mr. Lanham added that the requested landi use was an appropriate zoning classification for the subject property and is compatible with Mayor King asked Mr. Lanham ifhe was part of thej process for the subject property back in 2013.  within the notification zone for the developer.  the property to al less intense, more suitable use for the property.  the surrounding land uses.  Mr. Lanham answered that he was not part oft the process.  Mr. Washington restated that the family would like the opportunity to have further discussion with the Motion to open the public hearing made by Councilmember Spain, Seconded by Councilmember Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  applicant. He respectfully asked again that the Council table the application.  Mitchell.  Councilmember Haynes, Jr.  12. Rezoning Application: 2023-CD-RZ-04, Applicant: CHV/Acquisitions LP clo Mahaffey Pickens Tucker, LLP, Owner: Walton Georgia, LLC requests rezoning from Planned Mixed- Use Development to M-1 Light Manufacturing District. The property is located in Land Lot  270 ofthe 5th District and contains 40.22 acres more or less.  Motion to approve with staff's recommended conditions [listed below] made by Councilmember Spain, Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Seconded by Councilmember Haynes, Jr.. Councilmember Haynes, Jr. Concept Plan and Land Use  1) The property shall be developed in accordance with the conceptual site plan prepared by Kimley- Horn entitled CHI Dacula Industrial Development = submitted with the application on November  City of] Dacula - Meeting Minutes February 1, 2024-1 Page: 3of14    20, 2023. Any discrepancies between the subject concept plan and the approved zoning conditions/City Ordinances shall not be interpreted as an administrative variance. Development plans must adhere to the approved zoning conditions for the site and City Ordinances. Any substantial deviation from the approved conceptual plan and/or remaining conditions ofzoning shall be resubmitted to the City Council for consideration. The City Administrator shall determine 2) The following uses in the Light Manufacturing District shall be prohibited and made part of the owner's restrictive covenants: splitting operations or storage lots, mobile home leasing or sales lots, taxi cab,] limousine, orother forl hire vehicle services (excluding public or private ambulatory services), solid waste transfer stations, the storage or warehousing of caustic or hazardous materials, animal rendering plants, bulk petroleum or natural gas plant and/or storage facilities, landfills, composting facilities, fertilizer manufacturing, foundries, heavy equipment rental or repair, hardship mobile homes, incinerators, junkyards, lawnmower repair shops, livestock feedlots, materials recovery facility, pawn shops, poultry houses, the raising of dangerous animals for profit or gain, privately owned septic treatment facilities, stack houses, stand-alone crematories, truck stops and/or semi 3) The following uses in the Light Manufacturing District shall be allowed with the approval ofa Special Usel Permit by thel Mayor and City Council ofthe City ofDacula: helicopter landing pads, fleet vehicle parking lots, or any otheri non-specified commercial and/ori industrial business or use that could: require 4) All forms of on-site outdoor storage shall be subject to Special Use Permit and require approval by 5) The open space shall not be subdivided, and the open space shall be owned and maintained by a mandatory property owners' association. The deed to the mandatory property's association shall require that the open spacel bej perpetually maintained as open space subject only tot the development ofGwinnett County/City ofDacula trail system and approved utilities easements.  what constitutes substantial deviation.  storage lots.  outside storage.  the Mayor and City Council.  Architectural Design guidelines:  6) Architectural design of industrialwarehouse facilities shall comply with the following performance  a. Building facades shall be of architectural treatments of glass and/or brick, stone, stucco, or b. Contrasting accent colors of any wall, awning or other feature (other than dark green or brick red) shall be limited to noi more than 15% oft the total area for any single facade. Buildings shall incorporate live plant material growing immediately in front of or on the d. All mechanical, HVAC and like systems shall be screened from street level view (within 3001 feet) on all sides by an opaque wall or fence ofbrick, stucco, split-faced block orwood. e. Any accessories provided such as railings, benches, trash receptacles and/or bicycle Walls visible from roadways or parking areas shall incorporate changes in building  tilt-up concrete subject to review and approval of the City ofI Dacula.  building.  canopies shall complement the building design and style.  material/color.  City of] Dacula - Meeting Minutes February 1, 2024 -P Page4of14    Final architectural plans and color palate shall be submitted to the Department of Planning and Development for approval. The Department reserves the right to deny the architectural plans and color palate if they do not capture the intent of the condition to provide structures with quality  materials and pleasing visual interest.  7) Nonresidential buildings shall be limited to ai maximum height of5 50-feet.  8) Chain link fence shall be prohibited except around the stormwater management ponds, any dog parks, and where not visible from the right-of-way. All chain link fences shall be black vinyl. 9) All trash dumpsters shall be screened by an enclosure using the same exterior building material as the adjacent occupied buildings. Pickup shall be limited to the hours of 7:00 a.m. to 9:00 p.m. Monday through Saturday. Dumpster enclosures shall remain closed, locked, and in good repair at  all times. Landscaping and Parking  10)A twenty (20) foot wide landscape strip from the proposed right-of-way shall be provided along Stanley Road and Pipeline Road. Thel landscape strip shall bej planted sO as to not impede site distance. a. Provide non-ornamental shade trees spaced twenty (20) feet on-center along Pipeline Road and the proposed Stanley Road right-of-way. All street trees shall be a minimum 3-inch caliper (dbh) at the time of planting. Street trees shall be planted at least six-feet from back-of-curb subject to  review and approval oft the City ofDacula.  Street trees shall be of one or a combination of the following species:  a. Blood Good. Japanese Maple b. Willow Oak Carolina Silverbell d. Nuttal Oak . Shumard Oak . White Oak g. Japanese Zelkova h. Red Maple North Red Oak  11)Provideal 10-foot-widel landscaped buffer along the side and: rear property lines ofd developingp parcels, units, or phases. Landscape buffers shall be planted with a single row ofI Leyland Cypress, Shumard Oak, or Cryptomeria trees, planted fifteen (15) foot on center. The buffer can be eliminated after a 12)Landscaping and fencing shall bej provided around all stormwater ponds. Fencing shall remain closed, locked, and in good repair at all times. Proposed landscaping shall adhere to best management practices and provide visual interest and screening. Landscaping plans shall be reviewed and  Building Permit has been issued on adjacent property.  approved by the Department of] Planning and Development.  City of] Dacula- - Meeting Minutes February 1,2 2024. -Page5of14    13)A parking lot landscape plan shall be submitted to the City for approval prior to a development permit issuance.. Atar minimum, the landscape plan shall include monument sign locations ands should ensure that each] parking island/strip willl have ai minimum ofone (1) ornamental shade tree per 101 linear feet. Fifty (50) percent of all parking area trees shall be a minimum of 2-inch dbh caliper and fifty (50) 14)Parking lot lighting shall be directed in toward the property SO as not to shine directly into adjacent properties. Interior street lights shall be black, decorative, and utilize downward illumination or frosted globes only. Design rendering and lighting specification shall be subject to review and 15)Natural vegetation shall remain on the property until issuance ofal land disturbance permit. 16)A specimen tree survey shall be provided for review. Specimen trees on-site shall be saved when  percent shall be ai minimum of3-inch dbh caliper.  approval by the City Administrator orl his/her designee.  feasible. Signage and Advertising  17)Thes subject site shall bel limited to one (1)off-site project monument sign located out oft the right-of- way at the intersection of Winder Highway and relocated Stanley Road as long as written notarized permission from the property owner is provided to the City prior to permit issuance. The monument sign shall not exceed a maximum of 20-foot in height, is limited to a maximum 150-square foot of advertising space, and shall be constructed with al brick or masonry base (minimum two feeti in height) matching the materials of the buildings. The sign shall be located sO as to not impede site distance along Winder Highway. Neon or self-illuminating ground signs shall be prohibited. Sign location and 18)Ground signage shall be limited to one monument-type sign for each parcel. Bach sign is limited to a maximum 50-square foot of advertising space. Monument signs shall not exceed a maximum of 6-foot in height and shalll be constructed with al brick or masonry base (minimum two feet in height) matching the materials oft the buildings. Neon or self-illuminating ground signs shall be prohibited. Signs shall be setl back 15 feet from the Stanley Road right-of-way and located sO as to not impede site distance along Stanley Road. Sign location and design subject to review and approval by the City of Dacula. 19)T Temporary signage shall be regulated and/or permitted as stated in Article XII (Signs and Advertising)  design criteria are subject to review and approval by the City ofDacula.  oft the City of] Dacula Zoning Resolution with the following exceptions:  a. Business specific temporary signage must be mounted flush onto or against existing  permitted structures within the development.  b. Temporary signage shall be prohibited on individual residential units.  20)Live human advertisement shall be prohibited within the subject area. To include, but not necessarily be limited to, sign spinners, twirlers, dancers, clowns, and/or other similar temporary advertising 21)Tents, ree-standing-canop.es, streamers or roping decorated with flags, tinsel, decorative balloons,  methods commonly provided by costumed or animated humans.  hot-air balloons or other similar materials shall be prohibited on the site.  City of] Dacula - Meeting Minutes February 1,2 2024- - Page 6of14    22)Oversized signs or billboards shall be reviewed and permitted separately and must abide by the  procedures and regulations as stated in Article XII ofthe Zoning Resolution.  Transportation and Infrastructure  23)A Traffic Impact Study shall be provided prior to the issuance ofa development permit. Prior to the issuance of the first certificate of occupancy, the applicant shall make any improvements recommended by the traffic impact study, provided the improvements are approved by the City of Dacula, Gwinnett County Department of Transportation respectively, and Georgia Department of  Transportation.  24). Install a traffic signal when warranted and approved by GDOT.  25)The entire section of Stanley Road and Pipeline Road frontage shall be improved and' paved with asphalt to the City of Dacula/Gwinnett County performance standards respectively. Stanley Road improvements shall meet existing asphalt to ensure a continuous paved road. Road improvements shalll bei fullyit installed and functional priort to thei issuance ofa certificate ofoccupancy for any portion 26)The developer/owner shall, at its expense, construct all improvements associated with a phase of construction including, but not limited to, paving and striping roadways, curb, gutter, road signage, and installation ofa all water and seweri infrastructure necessary for the development ofthat phase prior 27)Its shall be thei responsibility oft the applicant to secure at: no cost1 to the City and/or Gwinnett County, all 28)Ownership and maintenance of drives, roads, side streets, alleys, and/or parking lots found on the subject site shall bei the responsibility ofthe developer and/or private property owner. 29)All new utility lines shall be located underground. The developer shall be responsible for the 30)Utilities shall be placed on the developer's property whenever possible. Appropriate access and maintenance easements shall be filed at the time of final plat approval for any one parcel or section 31).All vehicular access onto the proposed private drive must meet the City of Dacula's project access improvement standards ofaj public road. All improvements shall be provided by the developer. 32)A five-foot sidewalk shall be required adjacent to the proposed Stanley Road right-of-way. The sidewalk location shall be reviewed and approved by the City of Dacula and Gwinnett County 33)Sidewalks shall be constructed with an additional 2-foot by 8-foot pad approximately every 3001 linear feet to accommodate pedestrian amenities such as benches, planters, and trash receptacle. All such  ofthe development.  to the: issuance of any certificate of occupancy permits for that phase ofwork.  necessary right-of-way to implement the required improvements.  relocation of public or private utilities and stormwater infrastructure.  oft the subject development.  Department ofTransportation respectively.  City ofDacula- - Meeting Minutes February 1, 2024- -Page7of14    required amenities shall be decorative, commercial-quality fixtures. Sidewalk design and placement 34)A bike rack with a canopy or shelter shall be installed on site. The bike rack and canopy shall be decorative, commercial-quality fixtures. The design and placement oft the bike rack and canopy shall 35)Provide decorative light poles/fixtures along proposed Stanley Road right-of-way. Streets lights shall be staggered, 150 feet on-center. Light poles shall be black and a maximum 20 feet high. All street lighting shall be subject to: review and approval ofthe CityofDacula and Gwinnett County Department of Transportation. Where applicable, streetlights shall be placed adjacent to required pedestrian amenity sidewalk pads. A separate lighting plan showing the type of light and locations shall be 36)Construct relocated Stanley Road as a three-lane roadway with one (1) lane in each direction and a center two-way left-turn lane along the property frontage. Stanley Road may taper into a two-lane 37)A sign prohibiting truck access att the intersection of Stanley Road and] Pipeline Road shall be required adjacent to the Stanley Road right-of-waydedicated easement at the end of the proposed Stanley  ofany oft these amenities shall be reviewed and approved by the City of Dacula.  ber reviewed and approved by the City of Dacula.  submitted to the City for review and approval.  roadway with location approval from the City of] Dacula.  Road improvements.  38)Construct ai northbound left-turn lane and a channelized right-turn lane along Stanley Rd. 39)Construct a channelized eastbound right-turn lane along Winder Highway (SR 8/US 29) and a  westbound left-turn lane along Winder Highway (SR 8/US2 29).  Private Access  40)It is the responsibility of the owner and/or developer to provide passcodes, keys, and/or up to date contact: information for controlled entrance locations to the Dacula Marshal's Office, Gwinnett County 41)Contact information for any maintenance associations, and/or private security companies shall be submitted and updated regularly with the Dacula Marshal's Office and the Dacula Planning and  Police Department, and Gwinnett County Fire Department.  Development Department. Grading and) Phasing  42)] Prior to the issuance ofal Land Disturbance Permit or Development Permit for mass grading exceeding 10 acres, the Developer or Land Owner will submit a "Bond Stabilization and Landscape Plan" to the City of Dacula which will provide for the permanent stabilization of disturbed area(s) via rye grass seeding, tree replanting and landscaping in accordance with the City's Development Regulations and these conditions of zoning. Tree replanting along the frontage of both sides of Stanley Road and Pipeline Road shall include non-ornamental shade trees spaced 20-feet on-center, six feet from the right-of-way or pavement edge of the private drive. All street trees shall be a minimum 2-inch caliper (dbh) att thet time ofplanting. Interiorreplanting ofdisturbed areas shall include five (5)two-inch caliper  trees (DBH) per acre.  City ofI Dacula - Meeting Minutes February 1, 2024- - Page 8of14    Once the "Bond Stabilization and Landscape Plan" has been approved by the City Administrator or designee, and priort tot the issuance ofany Land Disturbance orl Development Permit, DeveloperorLand Owner shall post aj performance bondi in favor of the City of] Dacula to guarantee the: replanting oft the disturbed acreage in accordance with the City's Development Regulations and these conditions of zoning. Thej performance bond amount shall be equal to $15,000.00 per acre disturbed. The bond shall bei in the form ofal Letter of Credit from an FDIC insured institution or an insurance company in good standing with the Georgia Insurance Commissioner's office, authorized to do business in Georgia, and rated "A" or better by the rating agency A.M. Best. The Surety must also be listed on the U.S. Department ofTreasury's Circular 570. The City staffs shall approve the form oft the performance bond Int the event that Developer/Land Ownerk has not obtained al building permit wilintwelve@2,monthis of the issuance of the Land Disturbance or Development Permit, whichever is first issued, then the City of Dacula will redeem the performance bond [or equivalent security acceptable to the City of Dacula] to fund the implementation oft the Bond Stabilization and Landscape Plan. The performance bond [or equivalent security acceptable to the City of Dacula] will terminate and/or be surrendered or returned once the improvements shown in the Bond Stabilization and Landscape Plan have been 43)Site grading adjacent to access points shall be consistent in elevation to the proposed Stahley Road  and the qualifications of the surety prior to execution of the bond.  completed or al building permit is issued on any parcel oft the development.  right-of-way to ensure adequate sight distance.  13. PUBLIC HEARING: 2023-CD-VAR-05, Applicant: SW West Dacula LLC clo LJA Engineering, Owner: Hyun Park requests a variance to the setback requirement. The property.i is located in Land Lot 302A oft the 5th District and contains 1.86 acres more or less.  Motion to open the public hearing made by Councilmember Mitchell, Seconded by Councimember Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Williams.  Councilmember Haynes, Jr.  City Planner, Hayes Taylor, presented the staff's case report on the variance application. The applicant has requested to encroach on the 15-foot setback requirement by 10-feet, while maintaining the 75-foot Councilmember Mitchell inquired about the references for the architectural elevation proposal. Mr. Taylor stated that the referenced existing Dollar Generals provide features that the City was seeking which include subtle signage, brick accents, and awnings that are similar to the City's historic downtown Councilmember Haynes, Jr. inquired about the site plan and ift the applicant was increasing the buffer. Mr. Taylor stated that the applicant is requesting to encroach into the 15-foot rear setback but not the 75-  residential buffer. Mr. Taylor stated staff recommend approval with conditions.  area.  foot buffer that protects the residents.  City of] Dacula- - Meeting Minutes February 1, 2024-1 Page 9of14    Councilmember Haynes, Jr. then inquired ift the delivery trucks would enter the parking lot off Winder  Highway to access thel building.  Mr. Taylor stated that the applicant could address that question more in depth.  Applicant Representative, Tyler) Lassar, 4525 South Lee Street, Buford, GA 30518, with LJA Engineering discussed the constraints on the site conditions and the concept plan design.  Applicant Representative, Kit Hampel, 4151 Ashford Dunwoody Rd, Suite 155, Atlanta GA 30319 with SW West Dacula stated that a variance to encroach within the entire 15-foot rear setback would help the development of the building sO that their team would not need to come before the council at a later date. Ms. Hampel added that the deceleration lane on Winder Highway: is larger than whati is required by GDOT  tol help slow down the flow oft traffic has vehicles are entering the parking lot. Councilmember Haynes, Jr. inquired about the timeline of the project.  Ms. Hampel stated that it would take approximately 6-9 months before construction began ifthe variance Mayor King inquired about the parking lot design and ifthe sidewalks would be affected once the project starts. Mayor King also inquired about: ifthe parking lot would become a cut through for drivers who want Ms. Hampel stated that there are two other roads on either side oft the proposed site that could. potentially be used by drivers to prevent their parking lot from becoming a cut through. She added that the engineer discussed potentially adding speed bumps to help slow down traffic coming through the parking lot. To answer the question regarding sidewalks, Ms. Hampel stated that the sidewalks would be replaced if they  application was approved by council tonight.  to get tol Hwy 8/Winder Hwy from Church Street.  were demolished during construction.  Comment inj favor: None  Comment in opposition:  Lanita Cornell, 309 Church Street, Dacula, GA 30019, expressed her concern with al Dollar General being along a residential street where there could be potential problems with the delivery trucks taking out the Councilmember Haynes, Jr. asked ifit was feasible to place a "Do Not Enter" sign at the entrance off Ms. Nix stated that she would like to address the two (2) different traffic concerns that were mentioned. Ini response to the question regarding truck traffic, she stated that trucks are mandated to only access the Dollar General via Winder Highway and that there is a zoning condition requiring signage at the Church Street access point prohibiting trucks. Ms. Nix addressed the second concern regarding passenger cars stating that the intent of the Church Street access point is to provide multiple access points to a single location, thus reducing the volume oftraffic on all the roadways. She added that another advantage to accessing the Dollar General off Church Street is to provide more walkability for residents. Ms. Nix  street signs and/or fire hydrants.  Church Street.  City of Dacula - Meeting Minutes February 1, 2024- -1 Page 10of14    included that there will be internal sidewalks between Church Street and the store required by zoning Councilmember Williams inquired about how the delivery trucks would back up to the loading dock and  conditions.  ifthere was enough space in the parking lot for them to circulate.  Ms. Nix deferred the question to the applicant.  Ms. Hampel stated that truck drivers would enter and exit off Winder Highway and then demonstrated how the drivers would back up to the loading dock. She added that the trucks would: make deliveries once Mark Chandler, 3034 Superior Drive, Dacula, GA 30019, expressed his grievance with the proposed development and that he had concerns about the traffic around the church during the week as well as on Motion to close the public hearing made by Councilmember Haynes, Jr., Seconded by Councilmember Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  ort twice a week when the store was closed.  Sunday afternoons. Williams.  Councilmember Haynes, Jr.  14. Variance Application: 2U23-CD-VAR-US, Applicant: SW West Dacula LLC clo LJA Engineering, Owner: Hyun Park requests a variance to the setback requirement. The property is located in Land Lot 302A of the 5th District and contains 1.86 acres more or less.  Motion to approve with staff's recommended conditions [listed below] made by Councilmember Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell  Williams, Seconded by Councilmember Mitchell. Voting Abstaining: Councilmember Haynes, Jr.  Concept Plan and Land Use  1. The property shall be developed in accordance with the conceptual site plan prepared by LJA Engineering - submitted on November 17, 2023. Any discrepancies between the subject concept plan and the approved zoning conditions/City Ordinances shall not be interpreted as an administrative variance. Development plans must adhere to the approved zoning conditions for the Any substantial deviation from the approved conceptual plan and/or remaining conditions of zoning shall be resubmitted to the City Council for consideration. The City Administrator shall 2. Natural vegetation shall remain on the property until the issuance ofal land disturbance permit.  site and City Ordinances.  determine what constitutes substantial deviation.  Architectural Design  3. The proposed elevation, building materials, and colors shall be approved by the City prior to building permit issuance. The facades and elevations shall be built in accordance with Exhibit A. Any substantial deviation from the approved conceptual plan and/or remaining conditions of  City of] Dacula- - Meeting Minutes February 1, 2024- - Page 11 of14    zoning shall be resubmitted to the City Council for consideration. The City Administrator shall 4. The developer shall provide a decorative, commercial-quality bicycle rack that complements the  determine what constitutes substantial deviation.  building design.  5. No outdoor storage shall bej permitted.  Landscape and) Parking  6. AI retaining wall and guard rail beautification plan is required and shall be submitted to the City for approval. The beautification plan may include but is not limited tol landscape improvements, a public-private agreement for public art, a tiered wall design with accents or planters, a vertical 7. A parking lot landscape plan is required and shall be submitted to the City for approval. At a minimum, the landscape plan shall include a monument sign location, bike rack location, and should ensure that each parking island/strip will have a minimum of two (2) ornamental shade trees. Parking islands/strips may include stormwater managemen/boretention infrastructure and  garden wall design, and/or natural materials façade, such as brick or stone.  foliage. All parking area trees shall be ai minimum of2-inch dbh caliper. Parking area trees should' be of or a combination oft the following species:  1. Willow Oak 2. Overcup Oak 3. Nuttal Oak 4. Sweetbay Magnolia 5. Lacebark Elm 6. Japanese Zelkova 7. Red Maple 8. Halesia Carolina 9. Eastern Redbud  8. Gravel is prohibited. Permeablej pavement alternatives must bei reviewed and approved by the City 9. Stormwater maintenance areas may include lower maintenance grass alternatives such as Blue Star Creeper, Corsican Mint, Micro-Clover, or Fescue as approved by the City Administrator. 10. The 75-foot: residential landscapel buffer along thei rear property line shall include a supplementary landscape strip with a row of Sweetbay Magnolia, East Palatka Holly, American Smoketree or Sassafras trees 15-foot on center as determined by the Planning and Development Department.  prior to development permit issuance.  11. Yards outside oft the stormwater maintenance area shall be sodded.  12. Parking lot and security lighting shall be directed in towards the property to minimize the adverse 13.All trash dumpsters shall be screened by an enclosure using the same exterior building material as the adjacent occupied buildings. Pickup shall be limited to the hours of7:00 a.m. to 9:00 p.m. Monday through Saturday. Dumpster enclosures shall remain closed, locked, andi in good repair at  impact oni neigaboringproperites.  all times.  City ofDacula- - Meeting Minutes February 1, 2024-Page 12of14    Transportation and Infrastructure  14. A standard deceleration lane with a 100-foot taper and 40-foot right-of-way from the centerline shall be required, reviewed, and approved by the Georgia Department of Transportation prior to the issuance of a development permit. The developer shall be limited to one curb cut on Winder Hwy. Before thei issuance ofa development permit, a sight distance certification shall bej provided. Minimum separation from a driveway, public road, or side street shall be provided as specified by 15. At the Church Street entrance, aj pedestrian walkway to the store and a 3-foot by 8-foot pedestrian pad with amenities such as benches, planters, and trash containers will be installed. All such required amenities shall be decorative, commercial-quality fixtures. Thej placement ofany ofthese 16. The developer shall be responsible for the relocation of public or private utilities and stormwater 17. Fencing around the stormwater pond is required, must be closed, locked, and in good repair at all 18. A sign prohibiting truck access at the Church Street access point shall be required.  the Georgia Department ofTransportation.  amenities shall be reviewed and approved by the City ofDacula.  infrastructure.  times. A galvanized chain link isj prohibited.  Signage and Advertising  19. No tents, canopies, temporary banners, streamers, or roping decorated with flags, tinsel, or other similar material shall be displayed, hung, or strung on the site without appropriate permit(s). No  decorative balloons or hot-air balloons shall be displayed on the site. 20. Human sign spinners and/or twirlers shall bej prohibited.  21. One ground sign shall be permitted. The ground sign shall be monument-type only with indirect lighting. Ground sign shall bel limited to as singlei monument-type sign with al brick ors stacked stone base of at least 2 feet in height. Neon or self-illuminating ground signs shall be prohibited.  22. The wall sign shall be lit with indirect lighting. 23. Oversized signs or billboards shall not be permitted.  24. Blinking, exposed neon, portable, inflatable, and temporary signage shall be prohibited. 25. Variance to encroach 10-feet into the rear setback for the principal building is approved.  Variance  VII. STAPFCOMMENIS:  None  VII. MAYOR AND COUNCIL COMMENTIS):  Councilmember Mitchell expressed that the hardest part of being a councilmember was listening to the  concerns ofcitizens while also: making business decisions.  City ofl Dacula - Meeting Minutes February 1, 2024-Page 13 of14    Councilmember Haynes, Jr. stated that he abstained from voting on the variance application due to his reservations about having another business similar to current onesi in the city. He added that hel hopes once  the construction beings that the developer willl have the city residents in mind.  IX. PUELICCOMMENTS:  None  X. EXECUTIVE, SESSION: Real property matters  Motion to exit regular session and enteri into executive session made by Councilmember Spain, Voting Yea: Councilmember Williams, Councilmember Spain, Councimember Mitchell,  Seconded by Çouncilmember Mitchell. Councilmember Haynes, Jr.  Regular session adjourned and executive session began for the purposes of real property matters at 8:16 Motion to exit executive session and reconvene regular session made by Councilmember Spain, Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  p.m.  Seconded by Haynes, Jr. Councilmember Haynes, Jr. Regular session reconvened at 9:11 p.m.  City Attorney, Jack Wilson, reported no votes were taken in executive session. The Council met to  discuss real property matters as allowed by the Open Meetings Act.  XI. AD/OURNMENT:  Motion to adjourn made by Councilmember Haynes, Jr., Seconded by Councilmember Mitchell. Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Councilmember Haynes, Jr. Meeting adjourned at 9:12 p.m.  Minutes approved  March 7, 2024 Date Daahey Mahadey  City ofDacula- - Meeting Minutes February 1,2 2024- -] Page 14 of14