0000 aon00  Est. 1870  Cilg of Moureinte Breeges CLEVELAND, GEORGIA Cleveland City Council Monday, December11,2023- - 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  Minutes  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor. Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, 2. Invocation - Student Ministries Pastor Garrett Kersey, The Bridge Church, and  (Mayor Pro Tem), and C.J. McDonald  and City Clerk Lisa Ritchie  White County Ministerial Alliance  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the agenda with an amendment to add item 19 RFP.  PRESENTATIONS  5. Presentation to the family of Sergeant Kenny Thompson  Chief Shoemaker addressed the Mayor and Council Members. He presented a plaque "In memory of Sgt./Chaplain Kenny Thompson #422 End of Watch 9/21/2023" to  Sgt./Chaplain Thompson's family.  6. Proclamation for presentation at a later date    Motion by Council Member McClure, seconded by Council Member McDonald, and  voted, unanimously, to approve the Proclamation.  DEPARTMENT REPORTS  7. Economic Development and Planning - Director Tom O'Bryant  November 2023 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  November items:  Occupational Licenses - 2 (Boneyard Pizza, Helen Foods) o Building Permits - 3 (Hell on Wheels and new residential) Building Inspections - 17 (Gateway Village, Oak Springs Cottages, Waffle House, Ellis Brothers, Truett) Sign Permits - 1 (Kai Tattoo and Art Studio) Plan Reviews-1 1 (WCM Dust Enclosure) Current Commercial Activity - 5 (Waffle House, 6 Courthouse Square, 37. Jarrard Street, Scooters, Rogers) Development Inquiries - 5 (HSI Commercial, Investors Mgmt Co, Searles Foundation, JL Lawson Associates, Cowart  Residential) Grant Applications  Appalachian Regional Grant full application for Wastewater Treatment Plant. Moved to funding. Waiting on EDA grant to be packaged together. Economic Development Administration (EDA) grant application related to Disaster Declaration FEMA-4600- DR, for resiliency relief to help fund the proposed wastewater treatment plant - additional information was requested by the agency and has been provided - the city Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) = two bids received LMIG projects proposal and application in preparation for  isa awaiting an announcement  C certification of bids underway  submittal  Infrastructure and Planning    New well (well number 6) - Contract with American Georgia Environmental Division (EPD) continues to Survey work for Cemetery and E Kytle Streets are  Water Specialties is being finalized research well number 7  underway  8. Finance - Director John Solmon  October 2023 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  October items:  Fiscal Year 2024's net loss, year to date, ($133,858), compared to Fiscal Year 2023's net income of, $136,102 General Fund Revenue Comparison of October 2023, $626,420, compared to October 2022 revenue, $575,893 General Fund Expenditure Comparison of October 2023, $315,446, compared to October 2022 expenditure, General Fund expenditures by department show Fire and Police services making up the majority of the  LOST and SPLOST collections are up  $277,787  expenditures  Water and Sewer Fund Comparison of October 2023 net income, $365,243, compared to October 2022 net Water and Sewer Fund Expense Comparison of October 2023,$216,379, compared to October 2022 expense, $199,266 (due to water rights purchase from American  income, ($3,557)  Rescue)  9. Fire Department = Chief Ricky Pruitt  November 2023 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  November items:  Total of 123 Calls: 51 inside the city and 72 in the County White County Fire Department responded 3 times in the city    10. Police Department - Chief Jeff Shoemaker  November 2023 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following November items:  Total occurrences-z 2,078 0 Total 2023 occurrences-z 21,333 Public assists - 568 Premise checks-1 1,067 Field interviews - 21 Incident reports - 48 Accident reports-33 nvestgatwe/uppemena -34 Citations Issued -133 Warnings-: 167 Warrants-7 Juveniles-0 Citation Breakdown  Misdemeanor, non-traffic- 1 DUI, Alcohol, & serious offenses-1 Driver's license, Registration, & Insurance- - 19 Moving violations, traffic control, etc. - 68 Equipment, seatbelt, etc. - 39  Other- 6  11. Public Works Department - Public Works Director Ricky Hunt  November 2023 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following  November items:  Meter Change Out-7 City Hall Office Maintenance-3 Sewer Backup-1 Dumpster Repair/Replace-: 1 Miscellaneous-1 Check For Leak -6 6 Final Reading Do Not Lock-12    Garbage Request-13 Inspection - 4  Cut Off and Lock Meter - Non-Payment-13 Garbage Request Change-2 Meeting with Customer- - 6 Snowbird -1 Final Read and Lock meter - 17 Payment Agreement-2 Street Repair-1 Water Inspection - 21 Residential Turn On - 13 Commercial Turn On-3 Residential, Just Unlock Do Not-3 After Hours Work-3 Line Inspection - 86 Seasonal-12  Outside New Water Cut-In-1 Street R-O-W Maintenance-3 Meter Readings - Monthly-2,274 Meter Re-Reads -I Monthly-21 Utility Locates- - 78  12. Water Resources - Water Resources Director Andrea Smith  November 2023 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  November items:  Water Treatment  Water produced by the city wells - 14.0 MG. Water purchased from the County - 9.4 MG. Flushed 5 hydrants at dead end lines for water quality Maintenance on the north Warrior tank which included draining, cleanout, disinfection, and collection of two Inquiry about the sodium content in the water- 1 Laboratory analysis on the drinking water - 195  microbiological water samples    Collected and shipped fluoride split sample, six microbiological samples throughout the system, and unregulated contaminant samples Updated Lead and Copper inventory. There are 401 service lines left to identify by the October 16, 2024, deadline. So far, 0 lead service lines have been identified Submitted all Monthly Operating Reports to EPD Water loss for the month - 29.9%  Water Reclamation Creek  Discharged 9.5 MG of treated effluent into the Testate Performed 108 laboratory analysis on the influent and  effluent wastewater  Changed out and cleaned UV lights  Replaced thermostat for heat in chemical building Submitted Discharge Monthly Operating Report to EPD Received, reviewed, and filed monthly grease trap  manifest Industrial Pretreatment  Issued Cobb Vantress a draft permit to discharge to our Received and reviewed a wastewater discharge permit application and baseline monitoring data results from Reviewed Cobb-Vantress and NOK Self-Monitoring  Water Reclamation facility  White County Moldings  Reports  NEW BUSINESS  13. Presentation of bids for new fire truck  Chief Pruitt addressed the Mayor and Council Members. He stated that two bids had been received and recommend the award going to Peach State/Semal Holding, LLC. Mr. Solmon stated that the money is available and Mr. O'Bryant stated that the  payment is upon delivery.    Motion by Council Member McClure, seconded by Council Member Sutton,and voted, unanimously, to approve awarding the bid to Peach State/Smeal Holding, LLC. and for ap portion of funding to be paid with FEMA Grant monies and the remainder to be paid  by SPLOSTV.  14. Request for purchase of a Ground Penetrating Radar  Mr. Hunt addressed the Mayor and Council Members. He said the device will show Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to approve the purchase of a ground penetrating radar with  where lines are.  SPLOSTV as the funding source.  15. Annual Renewal of Workers Compensation insurance Coverage for 2024-  Apex/Key Risk Worker's Comp  Ms. Ritchie stated the there is a 1% increase in the price, which is based on 2020, Motion by Council Member McClure, seconded by Council Member McDonald,and voted, unanimously, to approve the annual renewal of workers compensation insurance coverage for 2024 with Apex/Key Risk Worker's Comp.  2021, and 2022 claims.  16. 2024 Council Meeting Schedule  Ms. Ritchie presented the 2024 Council Meeting Schedule.  Motion by Council Member McDonald,seconded by Council Member Bowen, and voted, unanimously, to approve the 2024 Council Meeting Schedule.  17. Approval of Meeting Minutes  December 4, 2023 Meeting Minutes  Motion by Council Member McClure, seconded by Council Member Sutton, and voted,  unanimously, to approve the December 4, 2023 Meeting Minutes.  UNFINISHED BUSINESS  There was no unfinished business to discuss.  PUBLIC COMMENTS    There were no comments from the public. CITY ADMINISTRATOR KEVIN HARRIS 18. SPLOST Project List  Mr. Harris provided the Mayor and Council Members with an update regarding SPLOST 2026 and provided a generic list of items such as vehicles, roads, bridges, and  sidewalks, signage, etc.  19. RFP for the sale of Real Estate located at 19 Campbell Street Item (added Mr. Harris stated that he previously stated $750,000 as the least amount for the bid. He stated that the assessor's valuation is more than $1,000,000 and that the Council should consider changing the minimum amount of the bid to $1,000,000. Motion by Council Member McClure, seconded by Council Member McDonald, and Voted,unanimously, to rescind the previous RFP and readvertise with a minimum bid  during the adoption of the agenda)  of $1,000,000.  Mr. Harris discussed the following items:  Recognition to Andrea Smith for presenting the first Water Resources Commendations to department heads for looking out for the future of East Underwood Property closing documents will be complete this Leadership of Council Member McClure on getting generators for all Cleveland facilities - the city is currently waiting for quotes The Public Works Deputy Director position has been posted internally with today being the deadline for applications He has been in communications with the package store applicants. Actual licenses may be granted in the spring. The new logo has been and will continue to be gradually applied in the  report Cleveland week  next 241 to 36 months.  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.    ANNOUNCEMENTS  Ms. Ritchie provided the announcements.  20. City of Cleveland offices will delay opening until 10:30 a.m. on Friday, 21. The Mayor and Council Members District 1 and District 2 Swearing-In Ceremony and reception, will be held on Thursday, December 21, at 2:00 22. City of Cleveland offices will be closed beginning Thursday, December 21 at 1:45 p.m. until Tuesday, December 26, at 8:00 a.m. in observance of the 23. City of Cleveland offices will be closed on Monday, January 1, 2024, in  December 15, 2023.  p.m. at Cleveland First Baptist Church.  Christmas Holidays.  observance of the New Year's holiday.  24. The January 1, 2024 Council Meeting has been cancelled.  ADJOURN  Motion by Council Member McDonald,seconded by Council Member Bowen and voted, unanimously, to adjourn the City Council Meeting of, December 11, 2023,at  7:30 p.m.  Approved higis dayo off anary 2024  s Josh' Turner  Mayor  Council Member Ward3 Mayor Pro Tem Council Member Ward 4  R  Aaulpuu Nan Bowen  Council Member Ward1  C.J.  ATTEST: Lisa A. Ritchie  bn OLh  Annie Sutton Qelatg  Council Member Ward2  City Clerk