GEORGI MINUTES Cochran City Council Tuesday, October 122021 Regular Scheduled Meeting @ 7PM  City Auditorium, 102 N. Second Street, Cochran, GA 31014  Present: Mayor Billy Ycomans, Mayor Pro' Tem Gary Ates Call to order by Mayor. Billy Yeomans @ 7:00PM  Councilmembers: Keith Anderson, Carla Coley, Jimmy Jones, Andrew. Lemmon, Rufus Veal  Thei invocation was given by CoungilmemberVeal. followed by the! Pledge of Allegiance led by  Councilmember Coley,    Mayor called for a motion" to add Fire Safety Proclarhation to thè agenda, Councilmember Jones made the motion to approve the addition with Mayor Pro Tem Ates seconding the motion. Motion passed with all Mayor called for a motion to approve the October 12, 2021; agenda as presented with additions. Mayor Pro Tem Ates made the motion to approve the agenda with Councilmember Lemmon seconding the motion. Mayor called for a motion" to approve the minutes from September 14, 2021. Mayor Pro Tem Ates made  voting in favor. 6-0  Motion passed with all voting in: favor. 6-0  the motion to accept 9/14/21 minutes with Councilmember Jones seconding thei motion.  Motion passed with all voting in favor. 6-0  I. Call to Order by the Mayor II. Invocation III. Pledge of Allegiance IV. Attendance V. Adopt Agenda VI. Agenda Items    ITEM #1-) Presented by City Manager, Richard Newbern Administration. Thei individual was not able to attend the meeting, City Clerk, Tracy Jones, stated she would present the employee with the  Employee ofthel Month. Employee oft the month was awarded to. ITEM #2-) Presented by City Manager, Richard Newbern Public Hearing and adoption ofal Millage Rate for the City for 2021 Public Hearing was called to order at 7:09PM.  recognition the next business day.  The City of Cochran does herby announce the millage rate: for 2021 will be set at the public hearing held at the Cochran City Auditorium Municipal Building 1021 N Second Street on' Tuesday, October 12, 2021, at 7PM. This is pursuant to the: requirements of official Code of Annotated Section 48-5-32. The City advertised notice oft this publicl hearing as posted on the city website and int the Time's. Journal Post, also  and  with the history oft the tax digest and levy for  published was the current year's tax digest levy along  thej past 5 years. No comments were made. Public Hearing closed at 7:11PM  Mayor called for any publici input for or against thé 2021 millage ràte.  Councilmember Jones made the motion to adopt thei millage rate at 10.383 mills with Mayor Pro tem  Ates, Motion passéd with all voting ini favor. 6/0. ITEM# #3-1 Presénted by City Manager, Richard Newbern Public Hearing O1L an application for rezoning from Carl Lister (Jeff)  Bates ofa 1,06-acre tract  located at 157 and 161 Cast Dykes Street and 106 5"h Street. The tract consists oft three (3) parcels.  that thej parcels be rezoned from R-1 Residential to B-2 Community  The rezoning application requests Business District.  Public Hearing was called to order at 7:13PM  This hearing is to accept the application request from Earl Lister (Jeff) Bates. This Public Hearing is called to provide any interested parties with an opportunity to express their views o1 concerns. This 1.6-acre tract consist of3 parcels located at 157 and 16/Bast) Dykes Street 5th Street and 1065th Street and the application request that the parcels be rezoned from R-1 residential to! B-2, community build Business District. This property will potentially be sold to. Jack's Family Restaurant so they can The planning Commission voted 5/0 to approve thei rezoning. Mayor called for anyone who had input  an  approximate 3,604 sq f, 63 seat restaurant. for or against the rezoning, No comments were made. Public. Hearing closed at 7:14PM  Councilmember Jones made the motion to rezone the three parcels from R-1 to B-2 with  Lemmon  the motion. Motion was passed with all voting ini favor. 6/0  Councilmember  seconding    ITEM #4- Presented by City Manager, Richard Newbern  of  Public Hearing on an application for rezoning from Butts Properties, LLC( (Woody Butts, Jr.), al 1.02- acret tract located at the corner of Ann and Fifth Streets, The tract consists ofthree parcels. The rezoning application requests that the parcels ber rezoned from R-1 Residential to RM Multi-Family  Residential.  Public Hearing called to order at 7:16pm  This Public Hearing is called to provide any interested parties with an opportunity to express their views or concerns. The 1.2-acre tract location on the corner of Ann and Fifth Street consist oft three parcels. The rezoning application requests that the parcels be rezoned from R-1 Residential to RMI Multi-Family Residential. Mr. Butts wants to have the option to develop an apartment complex in the future. The  planning commission voting 5/0 to approve this rezoning request. Notice oft this Public! hearing was posted on the city website and the Times. Journal Post.  Mayor called for any public input for or against. No input was expressed. Publicl hearing closed at 7:18pn  Councilmember Jones made the! motion to rezone thet thiée parcels toRA residential to RMI Multi Family Residential with a secord from Councilmember Anderson! Motion passed with all voting in  favor, 6/0  ITEM #5- Presented by City Manager, Richard Newbern Public Hearing on a condifional use application from MAALASHMI, LLC (Andy laundromat to bel located at 393 Ga. Hwy. 26 (East Dykes Street). development. Thej parcel is located across the: street from Wall Mart on Ga. Hwy. 261 Bast (E. Dykes Street, and thej proposed. laundromat is aj part ofal larger commercial development. The parcel is zoned This public hearing is to consider a conditional use application to propose a laundry mat across from provide any parties with an opportunity to express views or conçerns. This is a conditional use application will be aj part ofap parcel under development at 393 GA Hwy 26 -East Dykes Street. Thisi is to develop an 18X: 541 ftl 1000 square foot laundry mat in al B2: zoning district. Mayor called for any input for or against the conditional use application.  Ravleker) fora  East  Thej parcel is under  B-2 Community Business District. Public hearing called to order at 7:20PM Walmart on GA Hwy 26 from)  East  Maalashmi,  Ravleker). This public heaxing is called to  LLC(Andy  No input was expressed. Public Hearing Closed at 7:22pm.  conditional use with a second from Councilmember  Mayor Pro Tem Ates made the motion to accept the Jones. Motion passed with all voting ini favor, 6/0.    ITEM #6- Presented by City Manager, Richard Newbern  Consider approval of] Joint City of Cochra/Bieckley County Service Delivery Strategy (SDS) document. Council was asked to approve the Service Delivery Strategy that willl bei in effect for the next ten years, This SDS is aj joint document with Bleckley County, Public services are provided to the city signed by the City and County. Councilmember Coley made the motion to approve the Service Delivery Strategy with a second from Councilmember Lemmon. Motion passed with all voting in  favor. 6/0  ITEM #7- Presented by City Manager, Richard Newbern  Consider approval of Joint Cochran/Bleckley County Comprehensive Plan. Council was asked to adopt aresolution for the latest version of the. Joint City County Comprehensive plan. The latest draft was developed by thel Heart ofGA Regional Commission after publicl hearings and group stake holder sessions were held. The Joint plan will: need to be reviewed and updated in five years. Councilmember Jones made the motion to approve the Joint Cochran/Bleckley Joint Comprehensive Plan and a second  made by Coumimemberlemmon. Motion passed with all voting in favor. 6/0 ITEM #8- Presented by City Manager, Richard Newbern  Consider approval of use of ARPA funds or Cares Act funds including use as a vaccination incentive. Council needs to approve the terms oft the vaccination incentive. Council needs to discuss the Covid 19 vaccination. incéntive proposàls forfull time!, part time employees plus Councilmember that will cost at total of $29,500, assuniing full participation for full time employees. $500 for Full time employees and Councilmember and $250 for parl time who can Mayor Pro Tem Ates madear motion to give the ones vaçcinated the $500 and part time $250 with as second from Councimember Jones. Councilmember Veal expressed his  produce evidence of fully vaccinated by as set date.  concerns aboutt the part time employeès working full time hours. He was assured the full-time part-time employees would get the $500 incentive. Richard asked ifthisi incéntive would apply to the employees already vaccinated. Council answered yes. Richard asked for thet time frame toi receive the vaccination by. Several dates were tossed around. They final date was made ofDecember 1. Councilmember Coley expressed her thoughts oft not agreeing with thei incentive. A discussion between the Council for and against the vaccine was. held. Mayor stated Council willl have to go and amend the original motion due to the motion changed during discussion. Mayor Pro Tem made a motion to amend the first motion and he made ai motion to give full time employees and part time employees working full time hours along with Councilmembers $500ifvaccinated and $250 for part time with cut off day November 15 and second by Councilmember Jones. City Clerk asked the question for the way the employee would get paid, will thei individual get the second shot then bring the card to City Clerk and a check is cut that day or ift the ones who are already vaccinated bring in their proofa and a check cut that day as well. Councilmember Jones stated payment will be made with the Thanksgiving Check. Richard asked about the time frame of November 15ifit would give the employee adequate time to receive both shots int the time set. Jones made a1 motion to amend the main motion to change the vaccination date from November 151 to November 301 to receive the second dose. Cily Clerk asked what date thei incentive would be on since the date was changed. Councilmember Jones Stated the first check after November 30. Mayor stated to withdraw all motions and amendments and start over, Jones withdrew his amendment. Lemmon withdrew. his seconding of the motion. Ates withdrew his amendment to the original motion and Jones withdrew his second to the original motion. Mayor Pro' Tem Ates made the motion $500 to all full time (part time working full time hours) and $2501 to all part time with cutoff date as November 30. Including Council and proofof  back    immunization brought to City Clerk and check willl bei issued the first check after November 30. With a second from Councilmember Jones. 3 Yes votes 3No votes Mayor vote Yes.  Motion passed 4/3.  ITEM #9- Presented by City Manager, Richard Newbern  where the  Consider approval ofr new trash/itter can locations. Council was asked to provide direction on cans needed to be located, Councilmember Coley asked for the cans to go downtown as originally requested. A discussion between. members xegarding thej placement of cans and how many should bei in each district was held. Mayor Pro Tem Ates made the motion to place 4 trash cans downtown and two in each district and a: second by Councilmember Anderson. Motion passed with all voting in favor. 6/0  ITEM #10- Presented by City Manager, Richard Newbern  7902 was approved  sO  Consider approval ofs selection criteria for CHIP housing applicants. Census tract now the CHIP funds can be spent in census tract' 7902 and 7903, this included almost all the City of Cochrat, Council was asked to decide for certain criteria to be added and the way the eligible homeowners are selected, Mayor stated ifa member oft the GHIP housing team is chosen then the member needs to recuse! him or herself from the team. Several Councilmembers agreed to have a plan before we. goi in to the next CHIP-grant. Mayor asked to stick with questions they were asked to answer, :: Councilmember Coley made the motion to-accept the criteria as presented of the addition of homeowner: must be 62 years, or : older and a second: from Councilmember Lemmon. second was made but Mayor Pro Tem Ates. Motion passed.with all voting  Thère.were three different motions under this item.,  Motion passed 5 Yes 1No (Atés) District Councilmember Jones made amotion  3 houses and, Distriot 2 gets 3. houses and a  'gets  in favor. 6/0  Councilmember Anderson made the motion to usé. the: same lottery system that was used for the first CHIP Grant and a second) by Councilmember Veal. Motion passed with all voting in favor.  6/0  ITEMHI-Presented by City Manager, Richard Newbern  machine  Consider approval ofbidi for boring machine for thel Publio Works Department. This boring will help replace lines and repair leaks. Only one (1)b bid was received by Prairie Dog Boring Eqpt. Inc. The amount oft thel Machine would be $11,589.94 and this will come from Water SPLOST. Mayor Pro Tem Ates made the motion to approve the purchase oft the boxing machine and a seçond from  Councilmember Jones. Motion passed with all voting ini favor. 6/0. ITEM #12- Presented by City Manager, Richard Newbern  Fire  to the  Consider approval ofhold harmless agreement with First Baptist Church for City Dept. light Country Fest Fireworks on Church property. Brock Wilcher Fire Chief explained this was the same show they have performed twice before, This will last about 15/20 minutes. First Baptist Church is fine Fire Dept and a second by Councilmember Anderson. Motion passed with all voting in favor. 6/0 Consider adding speed bump/hump near gth Street & Peacock intersection. Councilmember Lemmon stated several citizens complained about the amount ofi fast traffic on thei road. Councilmember Coley  hold! harmless agreement was approved by Council. Mayor Pro  withi the use oft their parking lot onlyi ifal  Church and the Cochran  Tem Ates made the motion to approve thel hold harmless with the First) Baptist  ITEM #13- Presented by City Manager, Richard Newbern  Councilmember Jones made a motion to approve the speed bump on gth  suggested a Speed Bump policy.  Lemmon. Motion  with all in favor. passed voting  and Peacock with as second made by Councilmember)  6/0    City Manager Update: 1. Plan First- City was awarded Plan First 2. Called Meeting for Sewer Bonds 10/28 @ 6:30pm 3. GICH Conference: in Athens 10/25-10/27  Council Discussion Items:  District 1 (Anderson- Het thanked all City Employees) (Ates -Glad to see Public in meeting now) District 2 (Veal Speed Bumps in front ofhis house discussion)  (Coley 15"h Annual Scarecrow Invasion, October is Breast Cancer Awareness)  District3 (Jones-None)  (Lemmon-None)  Public Comments:  Sandra Watkins- - (182N2 2mds Sireet) GICHI Members of Applicants discussion  discussion and traffic driving fast on the road shel lives on  Catherine Guyton + (8hs S Speed bump  discussion ChtisColey- (135] Janpt Dr) Concers about the Vaccination incentives that was approved by Council. Mayor asked Council ift they needed to goi in to exeçutive session. Councilmember Coley stated yes;  personnel was thei reason.  Mayor stated Council will pause for 51 minutes and then goi into executive session. Councilmember Veal had to excuse himself from the meeting for an emergency,  Mayor Yeomans entertained ai motion made by Mayor Pro' Tem. Ates to go into executive session with Councilmember Jones seconding the motion. Motion passed with all voting in favor. 5-0@ 8:43 Motion was made by Mayor Pro Tem Ates to go into regular session with Councilmember Jones Motion was made to adjourn by Mayor Pro Tem Ates with Councilmember Coley with seconding.  seconding the motion. Motion passed with all voting in favor. 5-0 @,8:47pm  Motion passed with all voting in favor 5-0  Adjourn @ 8:48PM)  E SEAL a % CAN,  City Clerk  Spiau