Mayor and City Council Regular Meeting  CITY OF DACULA >>>*  Thursday, April 04, 2024 at' 7:00 PM Dacula City Hall, Council Chambers  442 Harbins Rd. P.O. Box 400 Dacula, Georgia 30019 ( (770) 963-7451  Minutes  I.  CALL TO ORDER AND ROLL CALL OF MEMBERS:  Mayor Trey King called the April 4, 2024 Council Meeting to order at 7:01 p.m. and a roll call ofthe members was taken. A quorum was present. He welcomed everyone to the meeting.  Councilmembers Present: Mayor Trey King Councilmember Sean Williams Councilmember Daniel Spain Councilmember Ann Mitchell Councilmember Denis W. Haynes, Jr. City Staff] Present: Brittni Nix, City. Administrator Jack Wilson, City Attorney Courtney Mahady, Administrative Clerk Hayes Taylor, City Planner Stephen Mayer, Director of Finance Jennifer Turner, Accounts Payable Clerk Alethia Hyman, City Tax Clerk Renee Cooke, Front Desk Clerk Amy White, ChiefMarshal James Ross, City Marshal I. INVOCATION: Marshal White gave an invocation. III. PLEDGEC OFA ALLEGIANCE: Mayor Trey King led the Pledge of Allegiance.  IV. PROCLAMATION:  1. Georgia Cities Week Announcement  City of Dacula- - Meeting Minutes April 4, 2024 - Page 1of7    Mayor King read the Proclamation to encourage citizens toj participate in a Georgia Cities Week activity during the month of April. The activity is a coloring page for school-aged children. Mayor King stated that the coloring pages would be displayed during the May 2, 2024 Council Meeting.  V.  CONSENTAGEND4:  2. Approval oft the Minutes from the Regular Meeting on March 7, 2024 3. Ordinance establishing a moratorium on rezoning, special use permit and variance applications, building permit applications; subdivision concept plan submittals; and land disturbance permit applications for property within the urban redevelopment area identified  and described in the urban redevelopment plan 4. Design proposal for Wilson Street parking and beautification 5. Design proposal for McMillan Road improvement project 6. Bid results for Whisper Way Storm Drainage Improvements  7. GCIC software service agreement  8. Authorization to write off and discharge unpaid 2022 ad valorem tax bills under $5.00 Motion to approve the consent agenda items as listed made by Councilmember Haynes, Jr., Seconded by Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Councilmember Williams. Councilmember Haynes, Jr. VI. OLD BUSINESS:  9. Rezoning Application: 2023-CD-RZ-03; Applicant: Archon Homes, Owner: Dacula Real Estate requests rezoning from MH Mobile Home Park District to R-TH Single Family Residence Townhouse District. The property is located in Land Lot 275 of the 5th District and contains 4.04 acres more or less. (Public Hearing was held on December 7, 2023)  Mayor King noted that the public hearing for this rezoning application was held on December 7, 2023. City Planner, Hayes Taylor, recapped the rezoning application. Mr. Taylor stated that the applicant submitted an updated concept plan on March 26, 2024 that still meets the requirements of the city. Mr. Councilmember Williams inquired if the amended conditions that were discussed in the work session would be added for approval. Councilmember Williams noted that he would also like to add the recommendation from the Mayor about increasing the length oft the driveways ofthe townhomes. City administrator, Brittni Nix, stated that staffdids some: research between the worksession and the regular meeting and found that the front setback for townhomes is fifty (50) feet SO the length of the driveway would be approximate to that distance requirement. Ms. Nix added that any concern about pickup trucks encroaching over the sidewalk should notl be an issue. Ms. Nix noted that what the applicant submitted is aconcept plan only and has not reviewed for full compliance oft the development requirements. Mayor King requested a motion of approval with staff conditions to include amendments to condition #7  Taylor stated that staff recommends approval with conditions.  & condition #21 for clarification.  City of] Dacula- - Meeting Minutes April 4, 2024-E Page 20 of7    Motion to approve rezoning application 2023-CD-RZ-03 with conditions [listed below] made by Voting Yea: Councilmember Williams, Councilmember Spain, Councimember Mitchell,  Councilmember Haynes, Jr., Seconded by Councilmember Spain.  Councilmember Haynes, Jr.  1. The property shall be developed in accordance with the conceptual site plan prepared by LJA Engineering submitted March 26, 2024, and with the provided zoning conditions.. Any substantial deviation from the approved conceptual plan and/or remaining conditions of zoning shall be resubmitted to the City Council for consideration. The City Administrator shall determine what 2. The open space shall not be subdivided and shall be owned and maintained by a mandatory homeowners' association. The deed to the mandatory homeowners' association shall require that 3. The maximum number of dwelling units shall not exceed four (4) buildings consisting oft twenty-  constitutes substantial deviation.  the open space bej perpetually maintained.  four (24) units total.  4. The minimum heated floor area per dwelling unit shall be 1,800 square feet.  5. The front and side façades of all dwelling units shall consist of architectural treatments of brick, stone, or stucco with fiber cement siding for the remainder of the elevation. The remainder oft the structures shall be constructed ofbrick, stone, stucco, concrete fiber, or similar material. 6. The proposed elevation, building materials, and colors shall be approved by the City prior to 7. Delineated parallel street parking outside of travel lanes along the length of the internal road, in accordance with thel Development Regulations, must bej provided and: maintained by the developer. 8. - Collection of solid waste, recycling, and recovered materials from the townhome development 9. - The development shall include an amenity area with park benches, picnic tables and a commercial quality bicycle rack. The benches and tables will be included in a walking trail, 10. The development shall include a cabana, pavilion, or shade provision alternative in the  building permit issuance.  shall be arranged by an agreement with a: franchised contractor.  gathering space, or central green as approved by the City. designated mail kiosk space as approved by the City. 11.All non-amenity or stormwater grassed areas shall be sodded.  12.The amenity and stormwater maintenance areas may include lower maintenance grass alternatives such as Blue Star Creeper, Corsican Mint, Microclover, or Fescue as approved by 13. Five (5) foot-wide sidewalks shall be constructed on both sides of the internal private drive. 14. 5-foot-wide sidewalks shall be constructed along the property frontage of Stanley Road, Shane  the City Administrator.  Lane, and Jody Avenue.  City of Dacula- - Meeting Minutes April 4, 2024. - Page 3of7    15. The developer shall provide street trees along the external sidewalk, internal sidewalk and internal walkways at 20-foot increments on center. All trees should be 6 to 8 feet tall at the time of installation with a minimum DBH of 2.5 inches. Subject to review and approval by the City Street and walkway trees shall be ofo one or a combination oft the following species:  Administrator or their designee.  a. Sweet Bay Magnolia b. Blood Good Japanese Maple Eastern Redbud d. Willow Oak Carolina Silverbell Nuttal Oak Shumard Oak h. White Oak . Japanese Zelkova Red Maple k. North Red Oak  16. The developer will provide pedestrian crosswalks at the stop signs ofthei internal private drive. 17.1 The developer shall submit the Final Plat to the City ofDacula prior tot thei issuance of any building 18. Each townhome building shall have landscape features to include, but not necessarily limited to flowerbeds, landscape trees, evergreen understory plantings and the like. Subject to review and  permits.  approval by the City Administrator or their designee. 19. Underground utilities shall be provided throughout the development. Street light fixtures must be reviewed and approved by the City.  20. Street light service fees and maintenance are the responsibility oft the homeowner's association. 21. Ownership and maintenance ofi internal drives, roads, sidewalks and/or parking area found on the subject site shall be the responsibility ofthe developer and/or private property owner. Itshall be the responsibility oft the applicant to secure and maintain at no cost to the City, all necessary right-of-way standards, and improvements in accordance with Article 6 of the  Development Regulations. VII. NEW BUSINESS:  City of Dacula - Meeting Minutes April4 4, 2024 -I Page 4of7    10. PUBLIC HEARING: Urban Redevelopment Plan  Motion to open the public hearing made by Councilmember Williams, Seconded by Councilmember Voting Yea: Councilmember Williams, Councimember Spain, Councilmember Mitchell,  Mitchell.  Councilmember Haynes, Jr.  City Administrator, Brittni Nix, stated that an Urban Redevelopment Plan (URP) is a legislative tool that provides a framework to proactively identify and implement private and public opportunities for redevelopment within a specific area. Ms. Nix continued that a URP is a tool used to assist the revitalization and conservation ofas specific community area to meet specific community needs. Proposed redevelopment projects listed within the Urban Redevelopment Plan are in direct response toj public input received from various workshops, surveys, and interviews from community members during the Dacula 2050 Comprehensive Plan process. The need for a community gathering space and redevelopment within the city center and historic downtown area was echoed throughout the received community feedback. As such, the general scope ofthe urban redevelopment project set forthi in thel Plan includes a variety ofj public and private improvements, including, but not limited to, municipal, public, streetscape, recreational, commercial, and other improvements, the acquisition, construction, and development ofa a new Municipal Complex, an outdoor amphitheater and multifunctional. green space, public parking facilities, and other projects. Ms. Nix added that this plan is not going to be voted on at tonight's meeting but is scheduled for  av vote at the next regular meeting on May 2, 2024.  Comment inj favor: None None Spain.  Comment in opposition:  Motion to close the public hearing made by Councilmember Haynes, Jr., Seconded by Councilmember Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember) Mitchell,  Councilmember Haynes, Jr. VIII. STAFF COMMENTS:  None  IX. MAYOR. AND COUNCIL COMMENT/S):  Councilmember Spain commented that the breaks on the garbage truck sound terrible and need to be Councilmember Mitchell thanked the city and the sanitation department for their help in directing traffic Councilmember Haynes, Jr. inquired about when the garbage trucks would get the new branding.  addressed.  last week while it was raining.  City ofl Dacula -1 Meeting Minutes April4 4, 2024 - Page 5of7    Ms. Nix stated that the original plan was to discuss incorporate it within the 2025 budget cycle, but that staffwould research the matter SO Council can determine ift they would like to accelerate the timeline.  X.  PUBLICCOMMENTS:  Jimmy Phan, 1404 Filigree Place, Dacula, GA 30019, discussed expanding the Dacula Library to include Joseph Mark, 1778 Mapmaker Drive, Dacula, GA 30019, introduced himself to the Mayor and Council City Administrator, Brittni Nix, asked Mayor King to read into the record the two (2) revised conditions  learning labs.  and announced that he is running for Gwinnett County Sherriff. from item #9 Rezoning Application 2023-CD-RZ-03 for clarity. Mayor King read the following amended zoning conditions into the record:  7. Delineated parallel street parking outside of travel lanes along the length of the internal road, in accordance with thel Development Regulations, must bej provided and maintained by the developer. 21. Ownership and maintenance ofinternal drives, roads, sidewalks and/or parking area found on the subject site shall be the responsibility of the developer and/or private property owner. It shall be the responsibility ofthe applicant to secure and maintain at no cost to the City, all necessary right- of-way standards, and improvements in accordance with Article VI (6) of the Development  Regulations.  XI. EXECUTIVESESSYION: Personnel, real property, and legal matters  Motion to exit regular session and enter executive session made by Councilmember Mitchell, Seconded Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  by Councilmember Haynes, Jr.. Councimember Haynes, Jr. matters 7:26 p.m.  Regular session adjourned and executive session began for thej purposes of personnel and real property Motion to exit executive session and reconvene regular session made by Councilmember Spain, Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Seconded by Councilmember Mitchell. Councilmember Haynes, Jr. Regular session reconvened at 7:53 p.m.  City Attorney, Jack Wilson reported no votes were taken in executive session. The Council met to discuss personnel and real property matters as allowed by the Open Meetings Act.  City ofI Dacula -) Meeting Minutes April4 4, 2024- - Page 6of7    XII. ADJOURNMENT:  Motion to adjourn made by Councilmember Haynes, Jr., Seconded by Councilmember Williams. Voting Yea: Councilmember Williams, Councilmember Spain, Councilmember Mitchell,  Councilmember Haynes, Jr. Meeting adjourned at 7:54 p.m.  Minutes approved  May 2, 2024 Date Signatre  (rwthy Malady  City of Dacula -I Meeting Minutes April 4, 2024-F Page7of7