CO  EORGI MINUTES Cochran City Council August 17, 2021 Regular Scheduled Meeting @ 7PM  City Auditorium, 102 NSecond Street, Cochran, GA31014  Present: Mayor Billy Yeomans, Mayor Pro Tem Gary Ates  Councilmembers: Carla Coley, Keith Anderson, Andrew Lemmon, Rufus Veal  Absent: Councilmember Jimmy Jones Call to order by Mayor Billy Yeomans @ 7:00PM  Thei invocation was given by Councilmember Keith Anderson followed by the Pledge of Allegiance led by  Councilmember Coley.  Mayor called for a motion to approve the August 17, 2021; agenda as presented.  Councilmemberl Lemmon made the motion to accept the agenda as presented with Councimember Anderson Mayor called for a motion to approve the minutes from July 13, 2021. Councilmember Lemmon made the  seconding the motion. Motion passed with all voting in favor. 5-0  motion to accept 7/13/21 minutes with Councilmember Coley seconding the motion.  Motion passed with all voting in favor. 5-0  I. Call to Order by the Mayor II. Invocation III. Pledge of Allegiance IV. Attendance V. Adopt Agenda VI. Agenda Items    ITEM #1- Presented by City Manager, Richard Newbern  Employee of the Month. Employee of the month was awarded to Kyle Dykes, Fire Fighter. Fire Chief  Brock Wilcher presented Mr. Dykes with aj plaque and a check for $100.00. ITEM #2 - Presented by City Manager, Richard Newbern Public Hearing on close-out of2016 Railroad Avenue CDBG.  Mayor Yeomans read the following: A total of37 low- to - moderate income households with 89 residents benefited from this project. The project included reconstruction ofl Railroad Ave, resurfacing of Caboose & Locomotive Lanes and North Railroad Street, area drainage improvements and upgraded  water/sewer line and service connections. Mayor called the Public Hearing to order at 7:06PM.  This Public hearing is called toj provide any interested parties with an opportunity to express their views or concerns in the accordance with the appropriate section oft the Official Code ofGeorgia Annotated. The City of Cochran has completed CDBG project # 16P-X-012-2-5842. The purpose oft this hearing is toj provide citizens with the availability of the final quarterly report to review project accomplishments and to receive citizen's comments. All citizens were invited to this hearing to discuss this project. The notice oft this hearing was published in the Times Journal Pos on August 5, 2021,informing citizens of this Public Hearing. Mayor called for any public input for or against this CDBG project.  No public input was given. Public Hearing was closed at 7:08PM.  ITEM #3 - Presented by City Manager, Richard Newbern  Contract proposal for Women prison work crew- Pulaski State and amendment to budget. Mayor Yeomans stated the cost oft this contact per year is $49,318.00. Ifapproved this will go into effect on September 1, 2021. Remaining cost for this year will be $41,096.69. The general fund must be amended to add this amount as a line item to the general funds budget. This expenditure will be covered by amending the budget transfer from the gas fund to the general fund in the amount of $339,100t to $380,196.69. Ifthe prison work crew does not work, they do not get paid. This crew will help the Public Works Department with the public building and sO the city part time workers can focus on the cemetery. Mr. Newbern stated the City Attorney provided a resolution and contract for the Mayor and Council to approve the Mayor and City Clerk to execute the contract. The city provides the transportation, and the prison provided the personnel to perform maintenance around town. A brief discussion was between the Council and Richard about the contract amount and oft the sçope of work in the contract. Councilmember Ates made the motion to approve the contract proposal for the women prison work crew with Council being provided a list of cost and aj plan scope of work that the workers will do with Councilmember Anderson seconding the motion. Motion passed with all voting in  favor. 5-0    ITEM #4-1 Presented by City Manager, Richard Newbern  Considerauthorizing: the filing ofag grant for State infrastructure funds. Council was asked to authorize to file a grant application with the Governor's Office of] Planning and Budgeting. The City can apply for water and sewer improvements in the amount of approximately $900,000 with a match of $300,000 to be funded by ARPA funds. Richard stated the time was of the essence and action needed to be taken to move: forward. Councilmember Coley made the motion to authorize the filing ofa a grant for state infrastructure find with Mayor Pro Tem Ates seconding the motion. Motion passed with all voting in  favor.5-0  ITEM #5- Presented by City Manager, Richard Newbern  Consider expanding 2021 CHIP Grant Funds to Census tract 7902. The Council was asked to consider expanding 2021 CHIP Grant find eligibility to census tract 7902. This Census Tract includes all of District One in the city. The current $400,00 award can only be spent in the Census tract of7903, which isl located entirely south of east and west Dykes Streets tract. Mayor Pro Tem Ates asked ift the work has been completed and ift the residents were satisfied with the work. Richard stated all but one was completed. Mayor Pro Tem Ates made the motion to expand the CHIP Grant Funds to Census tract 7902 with Councilmember Veal seconding the motion. Motion passed with all voting in favor. 5-0  ITEM #6- Presented by City Manager, Richard Newbern  Consider applying for a $7,700 Safety & Liability Grant through the GMA GIRMA Program. Council was asked to apply for a grant through GMA in the amount of $7,700 to provide safety equipment and training for employees. Safety policies will be updated, and a Training Coordinator will be on staff.: Councilmember Coley made the motion to apply for the Safety and Liability Grant trough GMA in the mount of$7,700 with Mayor Pro Tem Ates seconding the motion. Motion passed with all voting in  favor. 5-0  ITEM #7- Presented by Mayor, Billy. Yeomans  Airport Grant Contract for physical layout project Council was asked to approve the contract with GA DOT for the development ofthe. Airport Layout Plan and survey. The City ofCochran is the owner of the Cochran Airport, and the layout plan must be updated every ten years. This contract will be with Holt Consulting Co. ofI Duluth, GA. Grant total is for $183,733.75. Councilmember Anderson made the motion to approve the contract with GA DOT for the development with Councilmember Veal seconding  the motion. Motion passed with all voting in favor 5-0. ITEM #8. - Presented by City Manager, Richard Newbern  Consider conveying the 2007 Chevrolet Impala to the Airport Authority for their use as a courtesy car. Council was asked to consider conveying the City's Impala to the Airport Authority. Mr. Washburn stated this vehicle would be a very nice thing to have. This will be used as a courtesy car for individuals who fly in to have ai reliable means oft transportation ifneeded while on Cochran. Mayor Pro Tem Ates questioned about the' Tahoe and ifit was able to be fixed. Mr. Washburn answered yes, and he explained the cost would not be feasible. Richard and Council discussed the possible use oft the Tahoe and the option ofit being a surplus item. Councilmember Coley made the motion to convey the Impala to the Cochran Airport Authority to use: as a courtesy car and ini return the City will receive the title and will surplus the SUV with Councilmember Veal seconding the motion. Motion passed with all voting in  favor. 5-0    ITEM #9- - Presented by City Manager, Richard Newbern  Consider adding speed bump at 199 MLK. Jr. Drive inf front of Sproutland Learning Center. Councilmember Anderson stated Mrs. Lawson, owner of Sproutland Learning Center, called and asked Mr. Anderson if Council would consider placing a speed bump on MLK close to her daycare due to the amount oft traffic that comes through everyday speeding. Councilmember Anderson went to the location and observed where the speed bump would be most beneficial. Mayor Pro Tem Ates made the motion to place the speed bump on MLK where requested with Councilmemberlemmon seconding the motion. Motion passed with all voting ini favor. 5-0 Consider approval ofBond Resolution for water and sewer refinancing bonds. Bond Resolution was to establish financial parameter for the Refunding Bonds sO the city can begin the mandatory bond validation process in the Bleckley County Superior Court. Supplemental Bond Resolution will be late September. Possibly a called meeting will be needed September 28, 2021.Councimember Coley made the motion to approve the resolution for water and sewer refinancing bonds with Mayor Pro Tem Ates  ITEM #10. - Presented by City Manager, Richard Newbern  seconding the motion. Motion passed with all voting in favor. 5-0  City Manager Update:  1. Recreation Trails Application Filed 2. Rental Assistance - Renters and Landlords for Rental Assistance 3. DDA Directors Position - Close out August 20 4. Code Enforcement Close out August 26  Council Discussion Items: District 1 (Anderson- None  Ates- Thanked, City Clerk for the packet for the convention. District one, try to get  with people to come up with a concept on what the citizens want to talk about. Encouraged all DhinazVaicalsyalsy Ribbon Cut for the MGSU Mural Thursday 8/19/21 @ 5:00PM. This will be at Robinson Barber Shop. COVID numbers are increasing. Protectyourselfand. others.  Council members to help each other out as much as possible.  Veal - None District 3 (Jones-None)  Lemmon-None)€-.  Public Comments: Edwin Peacock: 244 Crest Drive-  Brag on Cochran and Cochran Police Department in Laurens County and Larry Walker. Mr. Peacock read information he wanted to share with Council concerning rendering first aide on any human that is  shot or wounded.  Mayor stated Council will pause for 5 minutes and then go into executive session. Mayor Yeomans entertained a motion made by Mayor Pro Tem Ates to go into executive session with Councilmember Veal seconding the motion. Motion passed with all voting in favor. 5-0 Motion was made by Mayor Pro Tem Ates to go into regular session with Councilmember Coley  seconding the motion. Motion passed with all voting in favor. 5-0    Motion was made to adjourn by Mayor Pro Tem Ates with Councilmember Veal seconding. Motion  passed with all voting in favor 5-0 Adjourn 8:47PM  (SEAL)  Tracy B. City Clerk U  maoel