CITV OF  Cleveland GEORGIA  Cleveland City Council Called Meeting Minutes Monday, October 17, 2022-6 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Rebecca Yardley, Jeremy McClure, Also present were City Administrator Kevin Harris, City Attorney Keith Whitaker, Co-  and C.J. McDonald (Mayor Pro Tem)  Counsel Grant Keene, and City Clerk Lisa Ritchie  2. Invocation - Pastor Tim Morgan of Faith Lutheran Church & White County  Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Bowen, and  voted, unanimously, to approve the agenda.  PRESENTATIONS  5. Proclamation Recognizing Backpack Buddies  Mayor Turner presented the Proclamation to Kay Cochran, Backpack Buddies volunteer, and Board Member. Ms. Cochran stated that Backpack Buddies purchases Mayor Turner and the Council Members expressed their appreciation for the services Motion by Council Member Yardley, seconded by Council Member McClure, and voted, unanimously, to approve the Proclamation recognizing Backpack Buddies.  food from the food bank to provide to children.  Backpack Buddies provides.    6. Henry Bowman Eagle Scout Project  Chief Shoemaker addressed the Mayor and Council and presented a letter to Mr. Bowman for his project, creating a flag retirement receptacle to collect and retire  worn and aging flags at the Police Department. Mayor Turner presented a certificate to Mr. Bowman. PLANNING AND ZONING CHAIRMAN NADINE WARDENGA Ms. Wardenga addressed the Mayor and Council Members.  7. First Reading and Public Hearing Hotel/Motel Ordinance  Ms. Wardenga stated that the Planning and Zoning Board voted, unanimously, in favor  of the proposed Ordinance. Discussion ensued for further clarity. DEPARTMENT REPORTS  8. Economic Development and Planning- Director Tom O'Bryant  September 2022 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  September items:  Occupational Licenses-3 Building Permits- -5 Sign Permits-3 Building Inspections - 12 Plan Reviews-1 O Zoning Application-1  Current Commercial Activity - 8 projects Development Inquiries - 6 Grant Applications  GDOT Transportation Alternative funding application to assist with preliminary engineering for a pedestrian sidewalk linking Freedom Park and City Park. Contract with the Georgia Mountain Regional Commission (GMRC) for the preparation and submittal of the Appalachian Regional Commission (ARC) grant application for a strategic plan for downtown has been  signed. Infrastructure    Public Works met with London Land Surveying to map out a proposed route to gravity flow the sewer line from the City engineer is communicating with GAEPD on approval ofa new well site. The site has been approved, but the focus is now on the source (well). A2 24-hour pump test must be conducted. Public Works is working with Freeman Electric to get temporary power in place to GDOT provided public works and the city engineera proposed plan and asked for comments. The city has responded with comments and is now waiting on a final  lift station location on Head Street.  conduct the test.  response from GDOT.  9. Finance Department - Finance Director Connie Tracas  September 2022 statistics  Ms. Tracas addressed the Mayor and Council Members. She reported the following  September items:  Current revenues are down as well as SPLOST which came in at  $20,0000 less than the previous receipt  10. Fire Department - Chief Ricky Pruitt  September 2022 statistics  Chief Pruitt addressed the Mayor and Council Members. He reported the following  September items:  Total of 96 Calls: 60 inside the city and 36 in the County White County Fire Department responded 3 times in the city  31 lives were saved with Narcan  11. Police Department - Chief Jeff Shoemaker  September 2022 statistics  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following September items:  Total occurrences - 2,553 Public assists - 415 Premise checks-1 1,377 Field interviews- 20 Incident reports - 64 Accident reports - 25    netgalweuppemena-e Administrative duties-325 Citations Issued -9 95 Warnings - 108 Warrants- 24 Juvenile-1 Citations  Misdemeanor, non-traffic- 6 DUI, Alcohol, & serious offenses - 4 Driver's license, Registration, & Insurance - 19 Moving violations, traffic control, etc. -57 Equipment, seatbelt, etc. -9  12. Public Works Department - Assistant Public Works Director Ricky Hunt Mr. Hunt addressed the Mayor and Council Members. He reported the following  September 2022 statistics  September items:  0 Service orders - 164 o Meters read-2,220 o Meters re-read-27 o Locates-175 O Emergency Locates - -10  CITY ADMINISTRATOR KEVIN HARRIS  Mr. Harris addressed the Mayor and Council Members.  13. City Branding Proposal  Zach Shook, a Graphic Designer for Jason Hogan Designs, addressed the Mayor and Council Members. He stated that there will be four phases for a rebranding:  1) Brand discovery 2) Identity package 3) Build brand guidelines 4) Rebranding strategy (optional)  14. Personnel Handbook 15. Employee Incentives  Mr. Harris discussed sections 6 through 10 of the proposed personnel handbook. Mr. Harris stated that, rather than waiting until December, he would like to move forward with an employee bonus during the third week of November.    Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to approve employee bonuses in November rather than in  December.  16. Upcoming Board and Authority Appointments  Mr. Harris stated that. Jessica Adams resigned from the Planning and Zoning Board. He  said an attendance chart will be provided in the November Meeting. CITY ATTORNEY KEITH WHITAKER/CO-COUNSEL GRANT KEENE  None. NEW BUSINESS  Ms. Ritchie addressed the Mayor and Council Members.  17. Annual Renewal of Employee Medical, Dental and Vision Coverage for the  plan year 2023 Medical  Ms. Ritchie proposed delaying the Council's decision a little longer to allow more time  to look over different plan options. 18. Approval of Meeting Minutes  October 3, 2022 Meeting Minutes  Motion by Council Member Yardley, seconded by Council Member Bowen and voted,  unanimously, to approve October 3, 2022 Meeting Minutes. 19. Approval of Executive Session Minutes  October 3, 2022 Executive Session Minutes  Motion by Council Member McDonald,seconded by Council Member McClure and voted, unanimously, to approve October 3, 2022 Executive Session Minutes.  UNFINISHED BUSINESS  None.  PUBLIC COMMENTS None.  ANNOUNCEMENTS  Mayor Turner announced that today, October 17, was the first day of early voting.  Ms. Ritchie gave the announcements.    20. Upcoming calendar items:  Carol Leigh Ledford Intersection Dedication Ceremony - Friday, October 21, 2022, at 10:00 a.m. on Hulsey Road at NOK Drive Planning and Zoning Meeting- Thursday, October 27, 2022, at 6:30  p.m. at the Police Department  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Bowen and voted,  unanimously, to enter an Executive Session at 8:03 p.m.  21. Discussion regarding real estate and personnel matters  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the Executive Session and return to the City Council Council Member McDonald opened the door to allow citizens to return to the regular  Meeting at 10:35 p.m.  meeting. There were no citizens waiting to return to the meeting.  ADJOURN  Motion by Council Member Bowen, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Called Meeting of October 17, 2022, at 10:36  p.m.  dos - Tun Josh Turner  Mayor  Member  Ward3  AE  Hanbo Nan Bowen  Gf C.J.MÉDonald  Council Member Ward 1  Council Member Ward 14 Mayor Pro Tem City Clerk  Rehldlu  Rebecca Yardley  Council Member Ward2  sp