CITY OF  Cleveland  GEORGIA  Cleveland City Council Meeting Minutes Monday, June 13,2022-6 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Rebecca Yardley, Jeremy McClure, Also present were City Administrator Kevin Harris, City Attorney Grant Keene, and City  and C.J. McDonald (Mayor Pro Tem)  Clerk Lisa Ritchie  2. Invocation - Burnetta Armour, Cleveland Presbyterian Church  Pastor Armour gave the Invocation. 3. Pledge of Allegiance  Mayor Turner congratulated Council Member McClure and his wife, Ansley, on the  new addition to their family. 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member McDonald and  voted, unanimously, to approve the agenda. CITY ADMINISTRATOR KEVIN HARRIS  Mr. Harris addressed the Mayor and Council Members.  5. Acceptance of Delivery; Georgia Department of Transportation Quit Claim  Deed (1.896 acres).    Mr. Harris stated that the site has been successfully tested as a resource for additional water. The Georgia Department of Transportation sent a quit claim deed for the 1.896 acres. Mr. Harris stated that once accepted they will begin the application  process with the EPD.  Mayor Turner expressed his appreciation to Senator Gooch for advocacy on this issue Motion by Council Member McClure, seconded by Council Member Bowen and voted, unanimously, to approve the acceptance of delivery of the 1.896 acres from the  with the Department of Transportation.  Georgia Department of Transportation.  6. 2022-2023 Annual Renewal for Property and Casualty (liability) insurance with Apex Insurance Company and Hiscox Insurance Company for services  from. June 30, 2022, until June 30, 2023.  Mr. Harris stated that the city currently has a $1,000,000 and a $3,000,000 umbrella policy. He stated his recommendation to keep the same coverage and increase the Motion by Council Member McClure, seconded by Council Member McDonald and voted, unanimously, to approve the renewal of the property and casualty insurance with an increase to the umbrella policy from $3,000,000 to $4,000,000.  umbrella policy from $3,000,000 to $4,000,000.  7. Authorize the Mayor and Administrator to execute all related documents to forms, applications, and award documents. The FY 2022 Community Oriented Policing Services (COPS) Hiring Program allows a maximum federal share per officer of $125,000 over a 3-year period. A25 percent local cash match (cost share) is required by the City of Cleveland. The proposed match  has been proposed as part of the 2022/2023 budget.  Motion by Council Member McDonald,seconded by Council Member Yardley and voted, unanimously, to authorize the Mayor and Administrator to execute all related documents, forms, applications, and award documents related to the FY 2022  Community Orient Policing Services (COPS) Hiring Program.  8. Approval of the Amendment to the Automatic Aid Agreement Between the City of Cleveland Fire Department and the White County Fire Department.  Mr. Harris stated that the current automatic aid agreement has been in existence for at least a decade. He said the state requires an aid agreement between multiple partners. Currently Cleveland bills White County $7,500 annually. The proposed Agreement will increase the annual fee from $7,500 to $40,000 for services. In    addition, White County will subsidize the City with insurance payments for services Mr. Harris asked that they authorize Chief Pruitt to negotiate with White County Fire David Murphy, White County Director of Public Safety, addressed the Mayor and Motion by Council Member Yardley, seconded by Council Member McDonald and voted, unanimously, to approve the amendment to the Automatic Aid Agreement between the City of Cleveland Fire Department and White County Fire Department.  when Cleveland firefighters respond to unincorporated areas. Chief LeFevre to make changes to the map when necessary.  Council Members.  (REVISED after the report from the Fire Department)  DEPARTMENT REPORTS  9. Finance Department - Finance Director Connie Tracas  May 2022 statistics  Mrs. Tracas addressed the Mayor and Council Members. She reported the following  items for May 2022:  General Fund Revenues are at 85% compared to 98% in May  2021  Property tax - very little Slight tincrease in LOST revenue Foods' application for beer and wine Occupational tax = very little  Alcohol Tax & Fees will have a small increase due to Berry  Expenditures are at 81% compared to 84% in May 2021 Alcohol tax and fees same = will include Berry Foods IGA Water/Sewer Revenues are at 73% compared to 85% in May Water/Sewer expenditures are at 83% compared to 91% in  2021 May 2021  10. Fire Department = Chief Ricky Pruitt  May 2022 statistics  Chief Pruitt addressed the Mayor and Council Members. He reported the following  items for May 2022:  Total of 100 calls: 56 of the calls were inside the city and 44 in White County fire Services responded to 4 city calls  the County    Motion by Council Member Yardley, seconded by Council Member Bowen and voted, unanimously, to add to the original motion, item 8, the approval to authorize Chief Pruitt to negotiate with White County Fire Chief LeFevre to make changes to the map  when necessary.  11. Police Department Chief Jeff Shoemaker  May 2022 statistics  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following items for May 2022:  0 2,048 total occurrences 356 public assists 1,015 premise checks 251 field interviews 61 incident reports 27 accident reports 87i nvestgatwveuppementa 328 administrative duties 62 citations 71warnings 16warrants  12. Public Works Department- Assistant Public Works Director Ricky Hunt  May 2022 statistics  Mr. Hunt addressed the Mayor and Council Members. He reported the following  items for May 2022:  O 149 service orders O 140 locates May 2022 Report  O 2,211 meters read (2 are read manually)  13. City Administrator  Mr. Harris did not have any items to report.  ECONOMIC DEVELOPMENT AND PLANNING DIRECTOR TOM O'BRYANT  14. Property Deed for Old Blue Creek Water Tank  Mr. O'Bryant addressed the Mayor and Council Members to address an issue that was brought to his attention. He stated that Darren Cane is working with Pinky Black on his property which impacts property that the city owns. Mr. Cane did a survey on Mr. Black's property which adjoins the city's property that the Old Blue Creek Water Tank    is located on. Mr. Cane found a difference between what is deeded to the city and what is actual regarding the access. He said they are working to resolve the issue and will bring a correction before the Mayor and Council at their. July 5, 2022 Called  Meeting.  CITY ATTORNEY GRANT KEENE  15. Sales Contract between the City of Cleveland and Jerry Nicholson for the sale  of Day Break Property  Mr. Keene stated that earnest money for $8,500 has been received and is ready to go into a trust account until Mr. Wesley Robinson closes on the property at which time Mr. Nicholson will pay the balance. He said the property is sold as-is. Motion by Council Member McClure, seconded by Council Member McDonald and voted, unanimously, to approve the contract as written and allow the mayor to sign  on behalf of the city. NEW BUSINESS  16. Approve June 6, 2022 Called Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member Bowen and voted, unanimously, to approve the June 6, 2022 Called Meeting Minutes.  17. Approve June 6, 2022 Meeting Minutes  Motion by Council Member Bowen, seconded by Council Member Yardley and voted,  unanimously, to approve the June 6, 2022 Meeting Minutes. 18. Approve June 6, 2022 Executive Session Minutes  Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to approve the June 6, 2022 Executive Session Minutes.  OLD BUSINESS PUBLIC COMMENTS  There were no comments from the public.  ANNOUNCEMENTS  Mayor Turner stated the announcements as follows:  19. City of Cleveland offices will be closed on Monday, July 4, 2022, - in  observance of Independence Day.    20. The originally scheduled Meeting, July 4, 2022, has been canceled. 21. A Called Meeting will be held on Tuesday, July 5, 2022, at 6:30 p.m. 22. Millage Hearing/s for. July will be determined upon receipt of information  from the White County Tax Commissioner's Office.  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Yardley and voted,  unanimously, to enter an Executive Session at 7:16 p.m.  23. Discussion regarding real estate and personnel matters  Motion by Council Member Yardley, seconded by Council Member Bowen and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Motion by Council Member Yardley, seconded by Council Member McClure and voted, Motion by Council Member Yardley, seconded by Council Member Bowen and voted, Council Member McDonald opened the door to allow citizens to return to the regular  at 9:14 p.m.  unanimously, to return to the Executive Session at 9:15 p.m. unanimously, to return to the City Council Meeting at 9:34 p.m. meeting. There were no citizens waiting to return to the meeting.  ADJOURN  Motion by Council Member Yardley, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Meeting of June 6, 2022 at 9:35 p.m.  USk ur Josh Turner  Mayor  Council Member Ward3  ARA  Naw howew Nan Bowen  my C.J.N McDonald ESZ isa A. 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