CITY OF  Cleveland GEORGIA  Cleveland City Council Meeting Minutes Monday, April 11, 2022-6 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Rebecca Yardley, and C.J.  McDonald (Mayor Pro Tem)  Council Member Jeremy McClure was not in attendance.  Also present were City Administrator Tom O'Bryant, City Attorney Grant Keene, and  City Clerk Lisa Ritchie  2. Invocation - Pastor Marc Turner, The Cleveland Worship Center  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member Yardley, seconded by Council Member Bowen and voted,  unanimously, to approve the agenda.  Presentations  5. Child Abuse Awareness Month Proclamation  Mayor Turner read the Proclamation.  Motion by Council Member Yardley,seconded by Council Member McDonald and  voted, unanimously, to approve the Proclamation.  The following people were in attendance to accept the Proclamation:    Dela Lago, Enota Court Appointed Special Advocate (CASA) Executive Mary Ella Press, White County Director of Family and Children Services, stated that there are 71 children in the custody of White County. She Rebecca Prethian, South Enota Court Appointed Special Advocate (CASA)  Director  stated that foster parents are needed.  Executive Director  Mark Griffin, White County Family Connection Coordinator  Department Reports  6. Finance Department - Finance Director Connie Tracas  Mr. O'Bryant presented the March 2022 Finance report. He stated the following:  Revenues: $202,366  Expenditures: $283,586 - Mr. O'Bryant stated that the increase in expenditures over last year is reflective of the improvements at the Police Station, computers, software support, LMIG project, employee pay, etc. Though grants were provided for the computers, the expenditures are Year-to-Date Revenues: $3,020,000 (even with last year) Year-to-Date Expenditures: $2,927,609 (an increase from last year)  still listed since they are budget items.  General Fund = Highlighted Revenues Property Tax: $5,173 LOST: $101,373 Alcohol Tax & Fees: $13,125 Occupational Tax: $8,730 General Fund - Expenditures Admin: $61,499 Shop: $6,495 Police: $137,647 Fire: $39,145 Court: $11,420 Streets: $12,087 Sanitation: $14,599 City Park: $695 Revenues: $175,559 Revenue increased due to ARC Grant proceeds Expenditures: $136,465 Year-to-Date Revenues: $1,634,364  Water and Sewer Revenue & Expenditures    Year-to-Date Expenditures: $1,776,968 Water Sewer - Receivables  Water Revenue: $78,256 Sewer Revenue: $88,459 New Connections & Misc.: $6,042 Water/Sewer Fund - Expenditures Water: $85,618 Sewer: $50,847 Fuel Expenditures  July 2021 to March 202-57,89-asgpificant increase from  $6335 last year  7. Fire Department- - Chief Ricky Pruitt  Chief Pruitt presented the March 2022 fire department report. He stated the  following:  Inl March 2022 the fire department responded to 91 calls as follows:  46 calls inside the city 45 calls in the county  White County Fire Services responded to 2 calls in the city  8. Police Department = Chief. Jeff Shoemaker  Chief Shoemaker presented March 2022 police department report. He stated the  Police Department March 2022 Activity Report as follows:  Community Oriented & Proactive Public Assist 384 Premise Checks 1167 Field Interviews 17 Incident Reports 84 Accident Reports 21 netgalwefuppemmalzs Administrative Duties 347  Reporting  Actions taken  Citations 85 Warnings 131 Juveniles 0  Warrants 33 were obtained  9. Public Works Department - City Administrator Tom O'Bryant    Mr. O'Bryant presented the March 2022 Public Works report. He stated the following:  There were 125 service orders  New water cut-in & sewer cut-in-2 Meter change out-8 Sewer backup-3 3 Dumpster repair/replace-1 Miscellaneous-23 Check for leaks-9 Final reading does not lock-10 Garbage request- 13 Inspection -5 Garbage request change-2 Culvert clean out-1 1 Snowbird = 1 Final read and lock meter-14 Meter inspection - 5 Residential turn on - 22 Commercial turn on - 5 Residential just unlock do not-1  CITY ADMINISTRATOR TOM O'BRYANT  10. Appalachian Regional Commission (ARC) pre-application for the sewer project Mr. O'Bryant discussed infrastructure improvements regarding Woodlands Camp. He said the original sewer lines need upgrading as they were originally installed in the Motion by Council Member McDonald, seconded by Council Member Yardley and voted, unanimously, to approve moving forward with the pre-application, final application, and inclusion of a letter of assistance to Georgia Mountain Regional Commission (GMRC), and authorization for the Mayor to sign all pre-application and  70s.  final application documents.  11. Surplus Eligibility Renewal and Designation of Authorized Signers and Property Selectors for the purpose of executing documents for the City to be eligible to participate in the Georgia Department of Administrative Services (DOAS)  Surplus Property Program  Mr. O'Bryant stated that this item is for the purpose of updating the account to give authorization to City Officials to serve as authorized officials. With approval, those designated to serve as authorized signers and property selectors are as follows:    Mayor. Josh Turner  City Administrator Tom O'Bryant Police Chief Jeffery Shoemaker Fire Chief Ricky Pruitt Finance Officer Connie Tracas City Clerk Lisa Ritchie Public Works Director Donald Hunt Public Works Assistant Director Ricky Hunt  Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to approve the surplus eligibility renewal and designation of  authorized signers and property selectors. CITY ATTORNEY GRANT KEENE  Mr. Keene did not have any business to report.  NEW BUSINESS  12. Approve April 4, 2022 Meeting Minutes  Motion by Council Member, Yardley, seconded by Council Member Bowen and voted,  unanimously, to approve the April 4, 2022 Meeting Minutes. 13. Approve April 4, 2022 Executive Session Minutes  Motion by Council Member McDonald, seconded by Council Member Yardley and  voted, unanimously, to approve the agenda.  PUBLIC COMMENTS  There were no comments from the public.  Mayor Turner recognized Boy and Girl Scout members who were in attendance. They were Stella Rose Bowman of Girl Scouts Troop 11737 and Henry Bowman of Boy  Scouts Troop 689. ANNOUNCEMENTS  Mayor Turner gave the announcements. Stated in items 14 and 15.  14. A Called Meeting will be held on Tuesday, April 12, at 2:00, at the White  County Chamber of Commerce    15. City of Cleveland offices will be closed on Friday, April 15, 2022, in observance  of Good Friday.  EXECUTIVE SESSION  Motion by Council Member Bowen, seconded by Council Member Yardley and voted,  unanimously, to enter an Executive Session at 7:00 p.m. 16. Discussion regarding personnel matters and real estate  Motion by Council Member McDonald, seconded by Council Member Yardley and voted, unanimously, to return to the City Council Meeting at 7:36 p.m.  Council Member McDonald opened the door to allow citizens to return to the regular  meeting. There were no citizens waiting to return to the meeting.  Motion by Council Member Bowen, seconded by Council Member McDonald and voted, unanimously, to request sealed bids for the disposition of the Daybreak Drive property, in accordance with state law, with sealed bids being accepted until June 3rd.  ADJOURN  Motion by Council Member, Bowen, seconded by Council Member McDonald and voted, unanimously, to adjourn the City Council Meeting of April 11, 2022 at 7:39  p.m.  Abae Jeremy McClure GinlY C.J. MÉDonald  JoshTurner al  Mayor  Council Member Ward3  Maulben  Nan Bowen  Council Member Ward1  Council Member Ward4 4 Pro Tem  Rebecca Yardley  Lisa A. Ritchie  City Clerk  ot  Quhys  Ward2