ApDO 0 unoo U  Est.1870  Cilg ef Mourlain Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, June 10, 2024 - 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris and City and Attorney Keith  (Mayor Pro Tem), and C.J. McDonald  Whitaker  2. Council Member Sutton gave the invocation.  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the agenda with an amendment to item #11 by replacing re-appointment of Linda Williams" with "Appointment of Lauren Williams"  DEPARTMENT REPORTS  5. Economic Development and Planning- Director Tom O'Bryant  May 2024 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  May items:  Occupational Licenses - 4 (Cleveland Cellars, Justin's Package, Mountain  Spirits)    Building Permits - 6 (Woodlands Camp Chapel, Residential building) Building Inspections - 6 (Woodlands Camp Chapel, Residential building) Building Inspections - 43 (Old Nacoochee Village, Gateway Village, Oak  Springs Cottages, Package Stores)  Sign Permits - 2 (Cleveland Cellars, Mountain Spirits) Plan Reviews - 3 (LDP Group, SR Company, Woodlands Camp) Current Commercial Activity - 5 (Courthouse Square, Scooters, Package  Stores, Berry IGA)  Scooters, Atlanta Hardwoods, Package Stores)  Development Inquiries - 7 (Honest Properties, SR Company, Land Design Group, Enloe Inc., Precision Design Consultants, John Telford, DLBP LLC) Preparing award announcement. Will participate in grant kick-off meeting EDA Grant application. Confirmation of grant purchase requirements.  Grant Applications when announced.  EDA will be setting a date for a kick-off meeting.  Infrastructure and Planning  Construction easement under preparation for Ash Feed Store for phase I. The new well (well 6). Project is under construction. Contact GDOT for potential assistance with Jess Hunt Culvert  replacement. April 2024 Report  6. Finance Director John Solmon  Mr. Solmon addressed the Mayor and Council Members. He reported the following  Items from the reported April numbers: Comparison of April 2023 and April 2024  General Fund Revenue is up Intergovernmenta. revenues, LMIG grant, monies  from White County for shared services for fire services)  Expenditures are up, slightly  LOST collections are up but not at the same pace as previous years General Fund Expenditures are up, slightly, and fire has added an additional Water and Sewer Fund Revenue is down slightly compared to last year  SPLOST collections show similar comparisons person compared to previous year  58% of expenditures are for public safety (police and fire)  Water and Sewer Fund Expenditures are up Overall, Water and Sewer Net Income is up in total    Mr. Solmon also provided updates on the American Rescue Plan, SPLOST V, SPLOSTI IV,  and balances of the checking accounts 7. Fire Department - Chief Ricky Pruitt  May 2024 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  May items:  oTotal of 136 Calls: 81 inside the city and 55 in the County OWhite County Fire Services responded into the city 4 times  8. Police Department - ChiefJeff Shoemaker  May 2024 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following May items: Public assists - 691 Premise checks-1 1,289 Field interviews - 17 Incident reports - 51 Accident reports - 19 Investigative/suppsupplemental-45 Citations Issued - 128 Warnings - 260 Warrants-6 6 Juveniles-3 Physical Arrests-21 Citation Breakdown:  Driver's license, Registration, & Insurance-1 19 Moving violations, traffic control, etc. - 39 Equipment, seatbelt, etc. - 62  Chief Shoemaker stated that there is information from a local bank regarding counterfeit money. This is primarily $100 bills, but also other bills have been found as  well. Vigilance was advised.  9. Public Works Department- Public Works Director Ricky Hunt  May 2024 Report  Inside New Water Cut-In & Sewer - 1 o Meter Change Out-6 o City Hall Office Maintenance-2    oS Sewer backup -4 oMiscellaneous-1 oCheck For Leaks-9 OF Final Reading Do Not Lock-15 OG Garbage Request - 24 ol Inspection -2  oCut Off and Lock Meter for Non-Payment t-19 O Final Read and Lock meter - Disconnect-7  ON Meeting with Customer - 12 05 Street Repair - 1 o Meter Inspection - 47 OF Residential Turn On -21 OC Commercial Turn On -2 OF Residential just unlock do not -2 oAfter hours work-2  OOutside new water cut-in & sewer cut-in - 2 o Meter Readings = Monthly - 2,245 o Meter Re-Reads - Monthly- -24 ou Utility Locates - 152 o Inmates worked 15 days of 16 days tons of waste sent to the transfer station days a week, 279 inspections  OR Residential and Commercial Sanitation = 58 loads, 171.57 o Routine sewer lift station dailyinspections- - 9 lifts stations, 7  O New loss is down to 32 percent, and 3 more leaks were found lastv week 10. Water Resources- Water Resources Director Andrea Smith  May 2024 Report  Water Treatment  Water produced by the city wells was 14.6 MG. Water purchased from the County was 10.4 MG. We flushed 5 hydrants for water quality. We performed 195 laboratory tests.  We collected and shipped all required samples for the month to EPD's lab.  We submitted all Monthly Operating Reports to EPD. The water loss for April was 32.8%. We cleared a path to the Jess Hunt vault.  We cut up a tree that fell on the Warrior tank overflow and meter.    We cleaned out all chlorine tanks and pump intake lines.  Water Reclamation  Discharged 12.3 MG of treated effluent into the Tesnatee Creek. We harvested 6 dump truck loads of duckweed from the pond.  We performed 108 laboratory tests. We repaired an air trunk line in zone 2. We installed a new tractor seat on the backhoe. We greased all blowers and changed filters. We cleaned the UV channel and all lamps weekly. We submitted the Discharge Monitoring Report to EPD. We reviewed and filed monthly grease trap manifests.  Industrial Pretreatment  We reviewed Cobb-Vantress and NOK's Self-Monitoring Reports.  We received the EPD report from the Triannual IPT program inspection stating that  no deficiencies were found.  NEW BUSINESS  11. Resolution - 2024-18-A Amendment to Board Appointments Georgia Mountains Regional Commission (GMRC) Private Sector. Appointment of Lauren Williams in  agreement with White County Board of Commissioners  Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to agree with the approval of the Appointment of Lauren Williams to  the Georgia Mountains Regional Commission - (GMRC)  12. Annual Renewal of FY 2024-2025 Property and Casual Insurance with Trident Mr. Harris provided an overview of the annual process and the budget constraints working to secure property and casualty insurance for the upcoming fiscal year. For months, the City has worked with Apex Insurance to determine the most cost-effective coverage. Based on the information received, Mr. Harris and Finance Director John Solmon recommended Trident Insurance Company for the property and casualty insurance, and TMHCC Insurance Company for the  Insurance Company and TMHCC Insurance Company  cybersecurity insurance.  Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve the Trident Insurance Company and TMHCC Insurance    company for the Property and Casualty as well the Cybersecurity Insurance for FY  2024-2025.  13. Approval of Meeting/Called Meeting Minutes  June 3, 2024, Called Meeting Minutes June 3, 2024, Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve the June 3, 2024, Called Meeting Minutes and the  June 3, 2024, Meeting Minutes.  14. Approval of Executive Session Minutes  June 3, 2024, Executive Session Minutes  Mr. Harris asked the Council to postpone the approval of the Executive Session Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to postpone the approval of the June 3,2024, Executive  Minutes.  Committee Minutes until the. July1 1,2024, Meeting.  PUBLICCOMMENTS  There were no comments from the public. CITY ADMINISTRATOR KEVINHARRIS  Mr. Harris provided information on the following topics  Georgia. Municipal Association (GMA) recently provided an update on the laws passed during the recently adjourned legislative session. Department Heads have been made aware of the changes impacting the City of Cleveland and will begin preparing for implementation in a timely fashion. Mr. Harris commended Public Works and the diligent efforts to reduce water loss from 38 percent to 32 percent for five consecutive quarters Mr. Harris complimented the Council and particularly Councilman McClure for their patience and willingness to place the insurance quotes in a timely  manner that allowed action during meeting.  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS Upcoming Calendar Items    Mr. Harris reported the following items:  The next Cleveland City Council Meeting is scheduled for Monday, City of Cleveland Offices will be closed on Thursday,July4, 2024, in observance of the Independence Day Holiday Afireworks presentation is scheduled for Saturday, July 6,2 2024 The Cleveland Building Authority is scheduled for Thursday, July 18,  July 1, 2024, at 6:30 p.m.  2024, at 6:30 p.m.  Motion to enter Executive Session by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to enter Executive Session at 6:59 p.m.  EXECUTIVE SESSION  15. Discussion regarding Real Estate and Personnel  Motion by Council Member McClure,seconded by Council Member Bowen and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the  at 9:19 p.m. meeting. ADJOURN  Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to adjourn the City Council Meeting of June 10, 2024,at  9:21 p.m.  Approved this Ehrlyd orloa4.  Jsh Th Josh' Turner  hIAC Jeremy McClure  Mayor  Council Member Ward3 3 Mayor Pro Tem Council Member Ward4 4  Paw borN Nan Bowen  dinuf C.J. McDonald ATIEST - isa Ritchie A.  Council Member Ward 1  Annie Sutton Gmadae  kh  Council Member Ward 2  City Clerk