nna o700  Est. 1870  Cilgy ef Mocrlate Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, April 8, 2024-6 6:30 - P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Campus Pastor. Jeff Groves, The Bridge Church, and White County  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Sutton, and voted,  unanimously, to approve the agenda.  PUBLIC HEARING  5. Second Public Hearing (HEARING ONLY) - Resolution 2024-09 Amendment to Economic Development and Planning & Zoning Director Tom O'Bryant discussed the drafted ordinance and stated that the current ordinance is vague and broad.  the Noise Ordinance    Mayor Turner opened the Public Hearing and gave the Public Hearing instructions.  The following people addressed the Mayor and Council Members:  Troy Bennett, 117 Pine Hill Drive Kile Stinson, 189 Pine Hill Drive Kimberly Hail, 5219 Ganaby Lane Jim Howard, 2031 Garraax Road  Council Member McDonald stated that the current ordinance is confusing and vague. He said the city needs an ordinance appropriate for the community at large. Mayor Turner closed the Public Hearing. He gave instructions for advertisements and  to allow parties time. DEPARTMENT REPORTS  6. Economic Development and Planning - Director Tom O'Bryant  March 2024 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  March items:  Occupational Licenses - 2 (Renewals (345) are at 87% collected, the Building Permits-7 (Anderson Power Services, Cleveland Cellars, Building Inspections - 32 (Nacoochee Village, Gateway Village, Oak Plan Reviews - 4 (Chic Fil La, Woodlands Camp, Cook Communities) Current Commercial Activity - 6 (6 Courthouse Square, Scooters, Development Inquiries - 4 (Arbour Valley Communities, Land Dev  penalty deadline began April 15t) Mountain Spirits, Justin's) Springs Cottages, Wendy's)  Wendy's, Package Stores)  Professionals, Morrow Communities)  ( Grant Applications  Appalachian Regional Commission (ARC) Grant t- waiting for Economic Development Administration (EDA) grant to be EDA Grant - The city is going to be funded sometime in the  packaged together future  Infrastructure and Planning    Phaselof Cemetery Street waterline replacement The new well (well 6) project under construction LMIG 2022-2024 projects bid selection New round of LMIG - no match required, city is eligible for $68,183.33 - Applications are due. June 15th DDA met and discussed the DCA Rural Housing Initiative for affordable owner-occupied housing. Builder is eligible for a $1 million dollar loan and the city is eligible for up to $2.5 million  for infrastructure grants  The drafted Zoning Ordinance is under review  Council Member McClure requested information regarding the housing initiative and the loan the city is eligible for. He stated that there are concerns that municipalities are building their own low-cost housing. Mr. O'Bryant stated that the loan is for a developer to build the housing. He continued stating that cities get involved with affordable housing at different levels with CDBG Grants and by becoming equity partners. The city's plan would be to recoup those monies back. The Grant is for  infrastructure for the city and the loan is for the developer.  7. Finance - Director John Solmon  February 2024 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  February items:  - Comparison of February 2023 and February 2024  General Fund Revenue is down General Fund Expenditures are up LOST collections are up SPLOST collections are up (fire and police)  General Fund Expenditures are 56% public safety Water and Sewer Fund Revenue is up Water and Sewer Fund Expenditures are down  8. Fire Department - Chief Ricky Pruitt  March 2024 Report  Chief Pruittaddressed the Mayor and Council Members. He reported the following  March items:    Total of 131 Calls: 79 inside the city and 52 in the County White County responded to one call in the City  9. Police Department - Chief. Jeff Shoemaker  March 2024 Report  Chief Shoemaker stated that the police department met with Woodland's about the traffic issues. He said they have an internal plan that he is optimistic about. Chief Shoemaker stated that April is Child Abuse Awareness and Prevention Month. He invited everyone to get a pin, a $5.00 donation, with all donations going to South  Enotah Child Advocacy Center.  Chief Shoemaker stated that on Friday from 3:00 until 6:30 the police department will Chief Shoemaker addressed the Mayor and Council Members. He reported the  have a child safety seat event at First Baptist Church.  following March items:  Total occurrences-2,362 Public assists - 616 Premise checks-1 1,073 Field interviews - 25 Incident reports -5 50 Accident reports  - 23 Investigative/supplemental-60 Use of Force-0 Citations Issued - 144 Warnings - 359 Warrants - 11 Juvenile-1 1 Citations Drug Arrest-5 DUI-2  Driver's license, Registration, & Insurance - 20 Moving violations, traffic control, etc. - 54 Equipment, seatbelt, etc. -6 63  Other-5    Council Member Bowen entered the meeting.  10. Public Works Department- Public Works Director Ricky Hunt  March 2024 Report  Mr. Hunt stated that a leak has been discovered. The city should now be saving Mr. Hunt addressed the Mayor and Council Members. He reported the following  approximately 2 million gallons a month.  March items:  Inside New Water Cut-In & Sewer -1  Water Quality 1 Meter Change Out-8 City Hall Office Maintenance-2 Sewer Backup - 2 Check For Leak-5 Final Reading Do Not Lock-11 Garbage Request-8 Inspection -1  Cut Off and Lock Meter- - Non-Payment-31 Garbage Request Change-1 Culvert Clean Out-1 Main Line Break-1 Meeting with Customer-9 Street Repair-3 Meter Inspection - 26 Residential Turn On - 23 Commercial Turn On-3 Outside New Water Cut-In & Sewer Cut-In-1 Street R-O-W Maintenance-1 Meter Readings- Monthly-2,262 Meter Re-Reads - Monthly-22 Utility Locates - 80 their scheduled days  Final Read and Lock meter - Disconnect-1 12  Inmates worked 15 of their scheduled days and were out 1 of Sanitation - Residential & Commercial - 55 loads, 177.14 tons of waste was sent to the transfer station    Routine sewer lift station daily Inpections-9litistations, 7  days a week, 279 inspections  11. Water Resources - Water Resources Director Andrea Smith  March 2024 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  March items:  Water Treatment  Water produced by the city wells was 14.5 MG Water purchased from the County was 8.8 MG Flushed 5 hydrants for water quality Responded to 1 water quality service orders Performed 195 laboratory tests Collected and shipped for the month to EPD's lab Water loss was 35.8% Completed the 2024 Consumer Confidence Report  (CCR) Water Reclamation  Discharged 19.2 MG of treated effluent into the  Tesnatee Creek  Performed 108 laboratory tests  Replaced ballasts and 3 lamps on the UV system Installed 3 diffusers for air in the front section of the Submitted Discharge Monitoring Report to EPD Submitted the quarterly report to EPD regarding the progress of construction to meet the total phosphorus Reviewed, and filed monthly grease trap manifest Performed a tune-up on the dump truck  pond  effluent limit  Serviced all blowers Industrial Pretreatment  Received Cobb-Vantress and NOKssel-monitoring  reports    NEW BUSINESS  12. Request for purchase of add on equipment; additional camera on driver side, two tone cab paint, and six position wireless setom for the ladder truck from Williams Fire Apparatus - FUNDING SOURCE: SPLOSTV- - NOTE: Item was postponed to this Meeting at the March 11, 2024 Meeting-S STAFF RECOMMENDATION: Postpone until the May 13, 2024 Meeting Mr. Harris recommended postponing the item until they can plan for all the Motion by Council Member McClure, seconded by Council Member Bowen, and 13. Resolution 2024-10 Recognizing Georgia Cities Week, April 21-27, 2024, and encouraging all residents to support the celebration and corresponding  equipment the truck needs.  voted, unanimously, to postpone the item indefinitely.  activities  Ms. Ritchie stated that the Georgia Municipal Association is sponsoring Georgia Cities Week, April 21, 2024 through April 27, 2024. She said the City's participation will help educate and inform the public on the value of municipalities and showcase the City of Motion by Council Member McClure, seconded by Council Member Sutton, and voted, 14. Award of Bid for Road Patching and Resurfacing - FUNDING SOURCE: LMIG and Mr. O'Bryant addressed the Mayor and Council Members. He stated the following:  Cleveland.  unanimously, to approve Resolution 2024-10.  SPLOSTV  5bids were received  The lowest bid excluded grading and limited the quantity of asphalt  Mr. O'Bryant recommended that the award be given to Garrett Paving Company with Council Member McDonald asked Mr. O'Bryant to check on per ton pricing. Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to award the bid to Garrett Paving for $546,528.12 as the lowest  ak bid of $546,528.12.  responsive bid.    15. Award of Bid for Generators - FUNDING SOURCE: SPLOSTV  Council Member McClure recused himself.  Mr. Harris recommended the award to Kelly Crane Services, the only bid that was Motion by Council Member Bowen, seconded by Council Member McDonald, and voted, unanimously, to accept the bid from Kelly Crane Services for generators and  received.  automatic transfer switches.  Council Member McClure returned to the meeting.  16. Defined Benefit Retirement Plan Restated Adoption Agreement, General Addendum, and Service Credit Purchase Addendum for compliance with changes which occurred in federal tax law with the IRS on June 29, 2022, to  protect the plan's tax-qualified status  Ms. Ritchie stated that the city previously adopted the Georgia Municipal Employees Benefit System Defined Benefit Retirement Plan. She stated that the plan is considered a "qualified plan" under the Internal Revenue Code, which is important to ensure the tax-exempt status of the trust fund. The restatement documents have been updated to include recent amendments and to comply with the federal tax laws. She stated that their approval will ensure the plan's tax deferred status. Mr. Whitaker stated that he had reviewed the documents and did not have any  concerns.  Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve Defined Benefit Retirement Plan Restated Adoption Agreement, General Addendum, and Service Credit Purchase Addendum and to  authorize the mayor to sign all necessary documents. 17. Resolution 2024-11 Budget Amendment compliance, a budget for ARPA had to be created.  Mr. Solmon addressed the Mayor and Council Members. He said to stay in audit Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to approve Resolution 2024-11 amending the budget.  18. Approval of Meeting/Called Meeting Minutes    March 11, 2024, Meeting Minutes March 25, 2024, Called Meeting Minutes  Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the March 11, 2024 Meeting Minutes, and the March  25, 2024 Called Meeting Minutes.  19. Approval of Executive Session Minutes  March 11, 2024, Executive Session March 25, 2024, Executive Session  Motion by Council Member McDonald, seconded by Council Member Sutton, and voted, unanimously, to approve the March 11, 2024 Executive Session Minutes, and  the March 25, 2024 Executive Session Minutes.  PUBLIC COMMENTS  Ms. Judy Lovell addressed the Mayor and Council. She discussed an article in the April 1936 Cleveland Courier which reported that 200 or more men and women met and  established the Kiawana's Club. CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris did not have any items to report. CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie gave the announcement. 20. Upcoming Calendar items  White County Water Authority Meeting - Thursday, April 12, 2024, at Downtown Development Authority - Thursday, April 18, 2024, at 3:00 The next Council Meeting is scheduled for Monday, May 6, 2024, at 6:30  7:30 a.m. at the Water Authority p.m. at the Chamber of Commerce p.m. at the Cleveland Police Department Building Authority Meeting , - July 2024    EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member McDonald and  voted, unanimously, to enter an Executive Session at 7:34 p.m.  21. Discussion regarding Real Estate  Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the  at 10:08 p.m. meeting.  Motion by Council Member McClure, seconded by Council Member Bowen and voted, unanimously, to issue a Request for Proposal, RFP-24-002, for design build services for acity fire department and other city facilities including but not limited to administrative offices, police department, and public restrooms in the same or various Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to release the sealed bids for the Talon property, with the earnest money for the following bidders; David Fain, Nathan Ramats, Gateway Development  locations to be issued on April 10, 2024.  Group, and John Howard.  ADJOURN  Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to adjourn the City Council Meeting of April 8, 2024, at 10:09 p.m.  Approved this (Hh day of Aa  AL  Josh' Turner  Mayor  Council Member Ward3 Mayor Pro Tem    Aavlbauc Nan Bowen  Amdly C.J. MoDonald/  Council Member Ward1  Council Member Ward4    SYIEST Lisa A. Ritchie  4154 Akh  Annie Sutton  Member  City Clerk  Ddy  Ward2