RDOO 0 uneo D  Est.1870  Cilg ef Mouriate Breeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, March 4, 2024-6 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor. Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Associate Pastor of Students and Families Manning Minton, Cleveland First Baptist Church, and White County Ministerial Alliance  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Bowen, and voted,  unanimously, to approve the agenda with the following amendments:  Remove Real Estate from item 21  Add item 22, Discussion regarding Real Estate and Pending Litigation  PRESENTATION  5. Bates, Carter & Co., LLP  Amanda Wilkson, CPA, Bates, Carter & Co., LLP, addressed the Mayor and Council Members. She presented a SPLOST Analysis for SPLOST III and SPLOST IV. She stated that the result is the accounting shows that the general fund paid for some of the SPLOST referendum expenditures and that SPLOST needs to repay the general fund.    Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to transfer $477,714 from the SPLOST IV account to the general  fund.  PUBLIC HEARING  6. Second Public Hearing and Consideration - Resolution 2024-05 to Rescind the Personnel Policy from the City of Cleveland Code of Ordinances  Mayor Turner opened the Public Hearing.  Mr. Harris discussed the item. He said that all personnel policy items will be done  through resolutions in the future and not by ordinance. There were no comments from the public. Mayor Turner closed the Public Hearing.  Motion by Council Member McClure, seconded by Council Member Sutton, Mayor Turner stated that the first Public Hearing was held on February 12, and voted unanimously, to approve Resolution 2024-05 to rescind the personnel policy from the 7. First Public Hearing = Resolution 2024-06 Amend Future Land Use Map,  City of Cleveland Code of Ordinances.  Comprehensive Plan  Mayor Turner opened the Public Hearing.  Economic Development and Planning Director Tom O'Bryant addressed the Mayor and  Council Members.  There were no comments from the public.  Mayor Turner stated that the second Public Hearing will be held on March 11. He  closed the Public Hearing.  8. First Public Hearing-Amendment to the Noise Ordinance  Mayor Turner opened the Public Hearing. Mr. O'Bryant discussed the draft amendments. in opposition of the proposed amendments.  Zack Rickman, 113 The By Way, Cleveland, addressed the Mayor and Council to speak Mayor Turner stated that the second Public Hearing and possible consideration is  scheduled for April 8. He closed the Public Hearing.    NEW BUSINESS  9. Resolution 2024-07 Personnel Policy Adoption  Motion by Council Member Bowen, seconded by Council Member Sutton and voted, unanimously, to approve Resolution 2024-07 Personnel Policy, originally adopted on April 10, 2023, and include any subsequent amendments made during multiple meetings including the most recent revision dated February 12, 2024. 10. Resolution 2024-08 to Amend the 2022/2023 Fiscal Budget Finance Director John Solmon addressed the Mayor and Council Members. Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to approve Resolution 2024-08 to Amend the 2022/2023 Fiscal 11. Variance Request for an under the counter grease trap for Cleveland General Mr. O'Bryant stated that Water Resources Director Andrea Smith recommended  Budget.  Store - Chili Willie's Premium Hot Dogs  approval.  Debra Ridings addressed the Mayor and Council Members.  Council Member Bowen asked Ms. Riding how she would prepare the chili. Ms. Riding stated that chili will be prepared onsite but that there will be very little grease Mayor Turner asked Ms. Ridings if she understood that if the menu changes or other items are added, the variance will need to be revisited, she stated that she did Motion by Council Member McClure, seconded by Council Member McDonald and voted, unanimously, to approve the variance request for an under the counter grease trap for Cleveland General Store - Chili Willie's Premium Hot Dogs. 12. Bicycle & Pedestrian Joint Plan with White County and the City of Helen Mr. O'Bryant stated that this is an update to an existing plan. He said the County is 13. Purchase of 2025 MV 60 loading body and Pak Mor Model HLR 24 chassis (Sanitation Truck) for the Public Works/5anitation Department. Funding  and cleaning will be consistent.  understand.  holding a Public Hearing in the next month or SO.  Source: SPLOSTV    Public Works Director Ricky Hunt addressed the Mayor and Council Members. He discussed the current situation with trucks that are not dependable. Motion by Council Member McClure, seconded by Council Member McDonald,to approve the purchase of the 2025 MV 607 and the Pak Model HLR 24 chassis for the Public Works/Sanitation department with costs not to exceed $141,086.31  and $103,967 respectively. Mayor Turner stated that the purchase is authorized under emergency conditions causing an urgency, and health and public safety concerns. The Council voted unanimously to approve Council Member McClure's motion. 14. Surplus eligibility renewal and designation of authorized signers and property selectors for the purpose of executing documents for the city to be eligible to participate in the Georgia Department of Administrative Services (DOAS)  Surplus Property Program  Mr. Harris stated that in the past the Council Members approved the Surplus eligibility renewal and designation of authorized signers and property selectors. He stated that it is not necessary and in future years the item will be renewed within Motion by Council Member Bowen, seconded by Council Member McClure and voted, unanimously, to authorize the renewal of the Surplus Property Program for the city to be eligible to participate and to allow the City Administrator to execute 15. Purchase of Server Operating System (OS) & Hardware Migration Project for Mr. Harris stated that this is for virtual servers and antiquated technology. He said the cost is slightly under $20,000. The funding source for the City Hall component is SPLOSTVand the funding source for the water/sewer component is out of the Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to approve the purchase of Server Operating System (OS) & 16. Purchase of 2024 Ford Maverick XL for Building Inspector. Funding Source:  Administration.  any necessary documents on behalf of the city.  City Hall and Water/Sewer. Funding Source: SPLOSTV  enterprise fund.  Hardware Migration Project.  SPLOSTV  Mr. Harris discussed the City's fleet.    Motion by Council Member Sutton, seconded by Council Member Bowen and voted, unanimously, to authorize the City Administrator to purchase a 2024 Ford Maverick 17. Memorandum of Agreement with White County for sharing the County's Network to access the computer aided dispatch system and records  XLfor up to $29,410.  management for Police and Fire  White County Public Safety Director David Murphy addressed the Mayor and Council Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to approve the Memorandum of Agreement with White County for sharing the County's network to access the computer aided dispatch system and  Members. He said there are no costs associated.  records management for police and fire. 18. Meeting and Called Meeting Minutes  February 12, 2024, Called Meeting Minutes  Motion by Council Member McDonald, seconded by Council Member Bowen and voted, unanimously, to approve the Meeting Minutes of the February 12, 2024  Meeting.  19. Executive Session Minutes  February 12, 2024, Executive Session Minutes  Motion by Council Member Bowen, seconded by Council Member Sutton and voted, unanimously, to approve the February 12, 2024 Executive Session Minutes.  PUBLIC COMMENTS  There were no comments from the public. CITY ADMINISTRATOR KEVIN HARRIS  Mr. Harris addressed the Mayor and Council Members. He discussed the following  items:  Cross Over Day at the Capital, two bills to monitor, HB 514 (would create asix-month limitation on local zoning moratoriums), and HB 1044 (would raise the dollar amount of the public works bidding exemption from  $100,000 to $250,000)  Afull-time firefighter/EMT position has been posted  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.    ANNOUNCEMENTS  Ms. Ritchie stated the calendar items.  20. Upcoming calendar items and cancellations:  Cleveland City Council Meeting. - Monday, March 11, 2024, at 6:30 p.m. Downtown Development Authority Meeting on March 14, 2024, at 3:00 White County Water Authority Meeting-Thursday, March 14, 2024, at  at the Police Department  p.m. at the White County Chamber of Commerce  7:30 a.m. at the Water Authority  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member McDonald and 21. Discussion regarding RearEstate-and-Personne! (Real Estate was removed  voted, unanimously, to enter an Executive Session at 7:32 p.m.  during the adoption of the agenda)  Motion by Council Member Bowen, seconded by Council Member McClure and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Mayor Turner opened the door to allow citizens to return to the regular meeting. Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve an Employment Agreement with Kevin Harris for the Motion by Council Member McClure, seconded by Council Member Sutton and voted, 22. Discussion regarding Real Estate and Pending Litigation (item added during the Motion by Council Member McClure,seconded by Council Member Sutton and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the regular  at 8:01 p.m.  City Administrator position through December of 2029. unanimously, to enter an Executive Session at 8:04 p.m.  adoption of the agenda)  at 9:45 p.m. meeting. ADJOURN    Motion by Council Member McDonald, seconded by Council Member McClure and voted, unanimously, to adjourn the City Council Meeting of March 4, 2024, at 9:45 p.m.  Approved this 155 dayorllonck  2024  dosff Josh Turner  Mayor  Council Member Ward 3 Mayor Pro Tem Council Member Ward4 4  R  Auboue  Nan Bowen  Council Member Ward1  agy  hnifae Annie Sutton  Council Member Ward2  Ritchie  MngL  Lisa A.  City Clerk