opon aon0o  Est. 1870  Culg ef Moutate Breeges CLEVELAND, GEORGIA Cleveland City Council Called Meeting Minutes TUESDAY,January 16, 2024-6:30P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and 2. Invocation - Pastor Marc Turner, Cleveland Worship Center, and White  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  County Ministerial Alliance 3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McDonald, seconded by Council Member Sutton, and  voted, unanimously, to approve the agenda.  PRESENTATIONS  5. Lifesaving Awards  Police Chief. Jeff Shoemaker, Sheriff Rick Kelley, and Fire Chief Ricky Pruitt presented  lifesaving awards to the following:  White County Sheriff's Office School Resource Officer Jason Davis  Corporal Brandon Wood    Officer Shaka Cantrell Fire Lieutenant Mark Gunter Firefighter Norman Alexander Firefighter Connor Smith  Mayor Turner called for a brief recess to allow pictures to be taken.  Mayor Turner called the meeting back to order.  DEPARTMENT REPORTS  6. Economic Development and Planning - Director Tom O'Bryant  December 2023 Report  Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  December items:  Occupational Licenses-1( (Tipsy Tomato) Building Permits - 1 (Residential) 0 Building Inspections - 15 (Gateway Village, Oak Springs Cottages, Hell on Wheels Garage, Truett) Sign Permits - 1 (Kai Tattoo and Art Studio) O Plan Reviews - 1 (Scooter's Civil) Jarrard Street, Scooters, Rogers, Truett)  Current Commercial Activity -5( (6 Courthouse Square, 37 Development Inquiries-2 (Searles Foundation, Arber Valley  Communities) Grant Applications  The Appalachian Regional Grant full application for the Wastewater Treatment Plant, moved to funding. Waiting for the EDA grant to be packaged The EDA Grant application related to Disaster Declaration FEMA-4600-DR, for resiliency reliefto help fund the proposed wastewater treatment plant -1 the additional information requested by the agency has been provided. The agency is finishing online portal updates. Waiting for an  together.  announcement.    FEMA AFG - The consultant is finalizing the contract LMIG 2024 application funded. Next step is to  with the bid winner. move to bid.  Infrastructure  The new well (well 6) - preconstruction meeting with American Water has been held. American Water's engineer is preparing and submitting the The Design Development Report for the Wastewater Treatment Plant has been approved by the GA EDP. The next step is to modify the current permit for wastewater. The City engineeris providing guidance and is working with the Water Resource Director on this step.  Land Disturbance Plan.  7. Finance = Director John Solmon  November 2023 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  November items:  ( Comparison of November 2023 and November 2024  General Fund Revenue is up LOST collections are up SPLOST collections are up General Fund Expenditures are down Water and Sewer Fund Revenue is up Water and Sewer Fund Expenditures are down  8. Fire Department - Chief Ricky Pruitt  December 2023 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  December items:  Total of 128 Calls: 99 inside the city and 29 in the County Annual Total of 1,349 Calls: 782 inside the city and 567 in the  County    9. Police Department - Chief. Jeff Shoemaker  December 2023 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following December items:  Total occurrences-, 2,131 Public assists - 498 Premise checks- 1,077 Field interviews-9 Incident reports -6 66 Accidenti reports-26 Investigative/supplemental-49 Use of Force-1 Citations Issued - 103 Warnings - 287 Warrants - 14 Juvenile-1 1 Citations Drug Arrest-2 DUI-3  Driver's license, Registration, & Insurance- -24 Moving violations, traffic control, etc. - 59 Equipment, seatbelt, etc. - 10  Other-5  Chief Shoemaker stated that the total for the year is 23,464.  10. Public Works Department - Public Works Director Ricky Hunt  December 2023 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following  December items:  Inside New Water Cut-In & Sewer-1  Water Quality 3 Meter Change Out-4    City Hall Office Maintenance-6 Dumpster Repair/Replace-3 Check For Leak-7 Final Reading Do Not Lock-10 Garbage Request-18 Inspection -1  Cut Off and Lock Meter-I Non-Payment-18 Garbage Request Change - 1 Meeting with Customer-1 Final Read and Lock meter-13 Payment Agreement-2 Street Repair- -1 Meter Inspection -17 Garbage Service Discontinued-1 Residential Turn On-17 Commercial Turn On -2 After Hours Work-4 City Property Maintenance-1 Street R-O-W Maintenance-1 Meter Readings - Monthly-2,239 Meter ReReads-Monthy-20 Utility Locates-63  11. Water Resources- Water Resources Director Andrea Smith  December 2023 Report  Water Treatment  Water produced by the city wells for the month of Water purchased from the County for the month of Flushed 4 hydrants at dead end lines for water quality Responded to 2 water quality service orders Performed 195 laboratory analysis on drinking water Collected and shipped fluoride split sample, six microbiological samples throughout the system, and  December, 14.3 MG December, 8.6 MG  THM samples    Issued 2 boil water advisories to EPD  Submitted all boil water advisory paperwork to EPD Submitted all Monthly Operating Reports to EPD The water loss for December was 30.2%  Water Reclamation  Discharged 17.8 MG of treated effluent into the Performed 108 laboratory analysis on the influent and Installed 49 new UV bulbs and 1 control card Replaced thermostat in Ford F-150 and changed oil Replaced belts on number 3 and 4 blowers Installed new tie rod ends on backhoe Issued Waffle House a new grease trap pump out Submitted Discharge Monitoring Report to EPD Received, reviewed, and filed monthly grease trap Issued a spill report for Campbell St. to EPD Issued Cobb Vantress a permit to discharge to Cleveland's Water Reclamation Facility. Met with White County Mouldings to discuss an Industrial Pretreatment Permit for the facility Reviewed Cobb-Vantress and NOK: Selft-Monitoring  Tesnatee Creek effluent wastewater  schedule  manifest  Industrial Pretreatment  Reports  NEW BUSINESS  12. Annual renewal of Statewide Mutual Aid Agreements  White County Director of Public Safety David Murphy, Jr. addressed the Mayor and Council Member. He stated that the agreements renew every three years.    Motion by Council Member McClure, seconded by Council Member Bowen, and voted, unanimously, to approve the annual renewal of Statewide Mutual Aid  Agreements.  13. Intergovernmental Agreement for the use and distribution of proceeds from the 20246 Special Purpose Local Option Sales Tax (SPLOST VI) for capital  outlay projects  Mr. Harris stated that the current SPLOST goes through 2025. He stated they need to Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the Intergovernmental Agreement and accept the 2026 City of Cleveland Project List and to allow the mayor to execute on the City's  process the next SPLOST in 2024.  behalf.  14. Request for purchase of leak protection equipment (SPLOST funding) Mr. Hunt addressed the Mayor and Council Members. He presented the proposal for the purchase of leak protection equipment for the Public Works Department. Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the purchase from Rye Engineering PLC for $6,602 with  funding from SPLOSTV.  15. Approval of Meeting Minutes  January 8, 2024 Meeting Minutes  Motion by Council Member McClure, seconded by Council Member Sutton, and voted,  unanimously, to approve the January 8, 2024 Meeting Minutes.  16. Approval of Executive Session Minutes  January 8, 2024 Executive Session  Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to approve the January8 8, 2024 Executive Session Minutes.  PUBLIC COMMENTS  There were no comments from the public. CITY ADMINISTRATOR KEVIN HARRIS    Mr. Harris addressed the Mayor and Council Members. He discussed the following  items:  2023 Department Accomplishments  I Development - Commercial Accomplishments  T-Mobile Popeyes Apex Bank Waffle House  Atlantic Billboards (2 locations) Clyde's expansion - Bird Dog Lounge  - Development = Residential Jackson Down Phasel Oak Springs Cottages Old Nacoochee Village Gateway Vally Manor upgrade Development- Institutional, Other Woodlands Camp expansion WCTax Commissioner Office 7thD Day Adventist School opening TMU expansions Development - Planning Commission Comprehensive Zoning Training Land Use Map Update Two Annexations Infrastructure  ARC and EDA Grant applications for wastewater plant expansion Utility replacement under by-pass bridge complete Historic lowering of ISO toa a "3" for served areas One additional full-time firefighter position FEMA AFG Ladder Truck application funded  Cleveland Fire Department  Work improving Upstairs Fire Areas (Flooring, Walls, furniture, and Multi-purpose training props assembled and deployed New turnout gear purchased and old equipment repurposed 5-year testing complete of SCBA self-containing breathing  accessories)  apparatus)    Cleveland Police Department  16 officers received a total of 2259 training hours First place in the Governor's Challenge for traffic safety All of the patrol officers are Child Safety Seat Technicians Four supervisors completed the POST management courses (120  hours), 3 modules of 40 hours Cleveland Public Works Department New Public Works Director New Deputy Public Works Director Street, and Woodman Hall Road Replaced Culvert on Church Street Cleveland Water Resources Department  8officers were recognized for lifesaving actions  Widen Intersections on Old Nacoochee Rd @ Ash Street, Faulkner Installed electronic pressure switch on Old Blue Creek Water Tank All 3 water tanks were cleaned out and inspected Received source approval for Well #6 (Seaborn Dr) from EPD Awarded the bid to American Water Specialties for the Cobb Vantress Permit renewal to discharge to our Wastewater EPD accepted the engineers' comments for the DDR for the upgrade to the Wastewater Treatment Plant Personnel Handbook revamped Package Store Process Completed New Ordinance Lottery Completed Successful health fair  construction of Well #6 Treatment Plant  Additional  Cybersecurity and Technology substantial upgrades Improved Facility conditions at City Hall (pressure washed, trim/strip hedges, inside and outside decorations for Christmas) Administration Staff provided 50 gifts to Friendship Convalescent  Home for their patients Substantial Fleet Improvement:  Purchased 2: 2018 (Police Department)  Purchased 2 2023 Ford Explorers (Police Department)    Purchased a new Ram 1 ton truck with snowplow (Public Works) Purchased a new 2023 Ram 1500 truck (Public Works) Purchased a new/used 24-yard Sanitation truck (Public Works)  CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie provided the announcements. 17. Upcoming Calendar items  Planning and Zoning Meeting - Thursday, January 25, 2024, at 6:30 p.m. and the Cleveland Police Department Downtown Development Authority Meeting- Thursday, January 18, 2024, at 3:00 p.m. at the White County Chamber of  Commerce  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Bowen and voted,  unanimously, to enter an Executive Session at 7:27 p.m. 18. Discussion regarding real estate and personnel  Motion by Council Member Sutton, seconded by Council Member Bowen and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the  at 8:54 p.m. meeting. ADJOURN  Motion by Council Member McClure, seconded by Council Member Bowen and voted, unanimously, to adjourn the City Council Meeting of January 16, 2024 at 8:56 p.m.  Approved this 5tb dayo of FPbtueny  Q024 L Jéremy McClure  desk  Josh Turner  Mayor  Council Member Ward3 Mayor Pro Tem    Manlaower  Nan Bowen  Council Member Ward1  C.J.N McDonald  Council Member Ward 4    Annie Sutton  Council Member Ward2  Lisa A. Ritchie  Clerk City  GadE  SALE