Douon bonu0  Est.1870  Cilgy of Moutatn Bieeges CLEVELAND, GEORGIA Cleveland City Council Meeting Minutes Monday, March 11, 2024- - 6:30 P.M. Cleveland Community Center/Police Department 342 Campbell Street, Cleveland, GA  1. Call to Order  Mayor Turner called the meeting to order at 6:30 p.m.  PRESENT:  Mayor Josh Turner, Council Members Nan Bowen, Annie Sutton, Jeremy McClure Also, present were City Administrator Kevin Harris, City Attorney Keith Whitaker, and  (Mayor Pro Tem), and C.J. McDonald  City Clerk Lisa Ritchie  2. Invocation - Associate Pastor Dennis Turner, Cleveland First Baptist Church, and Associate Pastor Dennis Turner was not present. Council Member Sutton gave the  White County Ministerial Alliance  invocation.  3. Pledge of Allegiance 4. Approve Agenda  Motion by Council Member McClure, seconded by Council Member Sutton, and voted,  unanimously, to approve the agenda.  PRESENTATIONS  5. Proclamation recognizing Ollie Weiland for winning her second consecutive wrestling state title in the Georgia High School Association's (GHSA) Girl's 105- pound weight class at the Girls All-Classification State Tournament    Mayor Turner presented the proclamation to Ms. Weiland. Ms. Weiland's family and Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the proclamation recognizing Ollie Weiland for winning her second consecutive wrestling state title in the Georgia High School Association's (GHSA) Girl's 105-pound weight class at the Girls All-Classification State  her Coach Lowendick were in attendance.  Tournament.  6. Proclamation recognizing Christian Keheley for winning the wrestling state title in the Georgia High School Association's (GHSA) 157-pound weight class at the  All-Classification State Tournament  Mayor Turner presented the proclamation to Mr. Keheley. Mr. Keheley's family and Motion by Council Member Sutton, seconded by Council Member Bowen, and voted, unanimously, to approve the proclamation recognizing Christian Keheley for winning the wrestling state title in the Georgia High School Association's (GHSA) 157-pound  his Coach Lowendick were in attendance.  weight class at the All-Classification State Tournament.  7. Proclamation proclaiming April 2024 as Child Abuse and Neglect Prevention Mayor Turner presented the proclamation to Rebekah Perethian of The South Enotah Child Advocacy Center, and Court-appointed special advocate (CASA) Director Della Motion by Council Member McClure, seconded by Council Member Sutton, and voted, unanimously, to approve the proclamation proclaiming April 2024 as Child Abuse and  Month  Lago.  Neglect Prevention Month.  8. Proclamation - Clyde, The English Setter  Mayor Turner presented the proclamation to Ward Gann, owner of Clyde'srestaurant. Motion by Council Member McDonald, seconded by Council Member McClure, and voted, unanimously, to approve the proclamation paying tribute to Clyde the English  Setter.    9. Lifesaving Awards  ChiefShoemaker presented Lifesaving Awards to the following:  White County Deputy Jed Ferguson Officer Laura Riebold Officer Keith Rayner Sergeant Denton Vaughan  Mayor Turner called for a recess for photos. Mayor Turner called the meeting back to 10. FY2022/2023 Audit Presentation by City Auditor Wayne Tuck ofWalker, Pierce,  order.  and Tuck  Mr. Tuck addressed the Mayor and Council Members and gave his report. Motion by Council Member McClure, seconded by Council Member Bowen, and  voted, unanimously, to accept the FY 2022/2023 Audit.  PUBLIC HEARING  11. Second Public Hearing and consideration - Resolution 2024-06 Amend Future  Land Use Map, Comprehensive Plan Mayor Turner opened the Public Hearing.  Economic Development and Planning Director Tom O'Bryant addressed the Mayor  and Council Members.  There were no comments from the public.  Mayor Turner stated that the first Public Hearing was held on March 4, 2024. He Motion by Council Member Sutton, seconded by Council Member McDonald, and voted, unanimously, to approve Resolution 2024-06 Amend Future Land Use Map,  closed the Public Hearing.  Comprehensive Plan. DEPARTMENT REPORTS  12. Economic Development and Planning - Director Tom O'Bryant  February 2024 Report    Mr. O'Bryant addressed the Mayor and Council Members. He reported the following  February items:  Building Permits -7 (Justin's Spirits, Cleveland Cellars, Anderson Building Inspections - 67 (Old Nacoochee Village, Gateway O Sign Permits- - 3 (Smokey Mountain Traders, Gateway Village, Plan Reviews- -3 (Cleveland Cellars, Justin's Spirits, Mountain Current Commercial Activity-7 7 (6 Courthouse Square, Wendy's, O Development Inquiries- 6 (Vickers Design Group, ARC Vision  Power Services)  Village, Oak Springs Cottages) Allstate Insurance) Spirits)  Scooters, Atlanta Hardwoods, Package Stores)  Architectural, Sullivan Wickley) Grant Applications  The Appalachian Regional Grant full application forthe Wastewater Treatment Plant, moved to funding. Waiting for the EDA grant to be packaged together. The EDA Grant application related to Disaster Declaration FEMA-4600-DR, for resiliency relief to help fund the proposed wastewater treatment plant - the project is in final administration. Waiting for an announcement. Phase lofC Cemetery Street waterline replacement- Survey completed. Field meeting conducted. Construction easement under preparation for Ash Feed The new well (well 6) - preconstruction meeting- LMIG 2022-2024 project - five bids received. Bid review  Infrastructure  Store.  mobilization is initiated.  and selection to occur later this month  13. Finance = Director John Solmon  January 2024 Report  Mr. Solmon addressed the Mayor and Council Members. He reported the following  January items:    Comparison of January 2023 and January 2024  General Fund Revenue is up Intergovernmental revenues, LMIG grant, monies from White County for  shared services for fire services) Expenditures are up, slightly LOST collections are up SPLOST collections are up  General Fund Expenditures are up, slightly, 57% of expenditures are for public safety (police and fire) Water and Sewer Fund Revenue is up Water and Sewer Fund Expenditures are up  Mr. Solmon gave updates on the American Rescue Plan, SPLOSTV,SPLOST IV, and  balances of the checking accounts 14. Fire Department - Chief Ricky Pruitt  February 2024 Report  Chief Pruitt addressed the Mayor and Council Members. He reported the following  February items:  Total of 115 Calls: 65 inside the city and 50 in the County White County Fire Services responded into the city 3 times  15. Police Department - Chief Jeff Shoemaker  February 2024 Report  Chief Shoemaker addressed the Mayor and Council Members. He reported the  following February items:  Publica assists - 477 Premise checks - 831 Field interviews - 11 Incident reports-6 67 Accident reports -16 nvestigative/supplemental- 64 Citations Issued -1 112 Warnings - 305 Warrants-5    Citations Drug Arrest- - 5 DUI-3  Driver's license, Registration, & Insurance- - 20 Moving violations, traffic control, etc. - 46 Equipment, seatbelt, etc. - 32  Other-7  16. Public Works Department - Public Works Director Ricky Hunt  February 2024 Report  Mr. Hunt addressed the Mayor and Council Members. He reported the following  February items:  Inside New Water Cut-In & Sewer-1 17 Meter Change Out-8 City Hall Office Maintenance-1 Sewer backup 3 Dumpster Repair/Replace-5 Check For Leak-6 Final Reading Do Not Lock-1 15 Garbage Request-16 Inspection - 4  Cut Off and Lock Meter for Non-Payment-16  Garbage Request Change-2 Culvert clean out - 1 Meeting with Customer-9 Snowbird- 2 Payment Agreement-1 Street Repair-2 Meter Inspection - 20 Residential Turn On-27 Commercial Turn On -4 Residential just unlock do not-2 After hours work-5 Line inspection - 181  Final Read and Lock meter - Disconnect-14  Outside new water cut-in & sewer cut-in -2 Meter Readings - Monthly -2 2,243    Meter Re-Reads = Monthly-30 Utility Locates - 113 Total Number of Service Orders-2,749 Inmates worked 15 days and missed 2 tons of waste sent to the transfer station days a week, 252 inspections  Residential and Commercial Sanitation - 54 loads, 177.91 Routine sewer lift station daily inspections- 91 liftstations,7 New water line project (Old Nacoochee Village) pressure tested, chlorinated and dechlorinated 700-feet of 8-inch  water line  17. Water Resources - Water Resources Director Andrea Smith  February 2024 Report  Ms. Smith addressed the Mayor and Council Members. She reported the following  February items:  Water Treatment  Water produced by the city wells - 14.8MG Water purchased from the County - 8.81 MG Flushed 5 hydrants for water quality Laboratory tests on drinking water - 195 Collected and shipped all required samples to the Submitted all Monthly Operating Reports to EPD Submitted the Water Audit to EPD-2 2023 score was  EPD's lab  The water loss was 37.1% 67 (good score) Water Reclamation  Discharged 13.1 MG of treated effluent into the Performed 108 laboratory analysis on the influent and American Water Services installed buck boosters on the UV: system and installed new breaker boxes and  Tesnatee Creek effluent wastewater  rewired the main panel    Replaced lamps, sleeves, and ballast on the UVS system  Repaired 8 broken cables on the pond Installed a new hoist on the UV system Submitted Discharge Monitoring Report to EPD Reviewed and filed monthly grease trap manifests Reported a spill on White Street to the EDP  Industrial Pretreatment  Reviewed Cobb-Vantress and NOK Self-Monitoring Reviewed Waste Manifest from White County Received a letter from EPD stating that the Pretreatment Annual Report for 2023 was complete  Reports Moldings  and acceptable  NEW BUSINESS  18. Request for purchase of add on equipment; additional camera on driver side, two tone cab paint, and six position wireless setom for the ladder truck from  Williams Fire Apparatus - FUNDING SOURCE: SPLOSTV  Chief Pruitt addressed the Mayor and Council Members. He requested the purchase of additional items for the new ladder truck for $36,495.23. He said the purchase Motion by Council Member McDonald, seconded by Council Member Bowen, and voted, unanimously, to postpone the request for this purchase until the first 19. Request for the purchase of a vehicle for the City Administrator  could wait until a month prior to receiving the new truck.  scheduled meeting in April.  Mr. Harris discussed the purchase request and options through state contracts for an Motion by Council Member McClure, seconded by Council Member McDonald, and voted, unanimously, to approve the purchase of a vehicle for the City Administrator  Explorer or an Expedition.  not to exceed $50,000 from the SPLOSTVfund.    20. Approval of Meeting Minutes  March 4, 2024, Meeting Minutes  Motion by Council Member Bowen, seconded by Council Member Sutton, and voted,  unanimously, to approve the March 4, 2024, Meeting Minutes  21. Approval of Executive Session Minutes  March 4, 2024, Executive Session regarding personnel March 4, 2024 Executive Session regarding real estate and pending  litigation  Motion by Council Member McClure, seconded by Council Member McDonald,and voted, unanimously, to approve the March 4, 2024, Executive Session Minutes for  both sessions. PUBLIC COMMENTS  There were no comments from the public. CITY ADMINISTRATOR KEVIN HARRIS Mr. Harris did not have any items to report. CITY ATTORNEY KEITH WHITAKER  Mr. Whitaker did not have any items to report.  ANNOUNCEMENTS  Ms. Ritchie gave the announcement. 22. Upcoming Calendar items  City of Cleveland offices will be closed on Friday, March 29, 2024, in  observance of the Good Friday Holiday  EXECUTIVE SESSION  Motion by Council Member McClure, seconded by Council Member Sutton and voted,  unanimously, to enter an Executive Session at 7:32 p.m. 23. Discussion regarding Real Estate, and Pending Litigation    Motion by Council Member McClure,seconded by Council Member Bowen and voted, unanimously, to adjourn the Executive Session and return to the City Council Meeting Council Member McDonald opened the door to allow citizens to return to the  at8 8:08 p.m. meeting. ADJOURN  Motion by Council Member McClure, seconded by Council Member Sutton and voted, unanimously, to adjourn the City Council Meeting of March 11,2024,at  8:08 p.m.  Approved this 85 day of Aypul  2024  Jesh fo Josh Turner  Mayor  Council Member Ward3 3 Mayor Pro Tem Council Member Ward4   C.J.I 9     Auubor  Nan Bowen  Council Member Ward1  Sutton  Council Member Ward2  Ritchier  City Clerk  126  GF