OFCOCA  FORGI MINUTES Cochran City Council Tuesday, May 10, 2022 Regular Scheduled Meeting @ 7PM  City Auditorium, 102N Second Street, Cochran, GA31014  Present: Mayor Billy Yeomans, City Attorney: Jim Elliott  Councilmembers: Gary Ates, Carla Coley, Jimmy Jones, Andrew Lemmon Absent: Mayor Pro Tem Keith Anderson, Councilmember Rufus Veal  Call to order by Mayor Billy Yeomans @ 7:21PM  The invocation was given by Councilmember Coley followed by the Pledge of Allegiance led by Mayor asked for any corrections, additions, or deletions to the May 10, 2022, agenda provided. Councilmember Ates made the motion to add Item #13 to the agenda Consider allocating $12,500 of ARPA funds to complete CHIP funded rehabilitation for 6th Street Lane with a second by Councilmember Lemmon. Yes- Ates, Lemmon, Jones No- Coley. Motion passed 3/1 Councilmember Ates made the motion to accept the agenda with the addition of Item# 13 with a second from Councilmember Lemmon. Motion passed with all voting in favor. 4-0 Mayor asked ift there were any corrections or additions to the 4/12/22 minutes. There were none. Councilmember Ates made the motion to accept the minutes and a second by Councimember Jones.  Councilmember Ates.  Motion passed with all voting in favor. 4-0  I. Call to Order by the Mayor II. Invocation III. Pledge of Allegiance IV. Attendance V. Adopt Agenda VI. Agenda Items    ITEM #1- Presented by City Manager, Richard Newbern  Employee oft the Month. Fire Chief Brock Wilcher presented the employee ofthe month to Mr. Tom Barker, Volunteer Fire Fighter with Cochran Fire and Emergency services. Mr. Barker was a dedicated  volunteer fire fighter and has been with the Cochran Fire Department for 14 years.  ITEM #2- Presented by City Manager, Richard Newbern  Proclamation - National Hospitals Week. Mayor Yeomans read the proclamation for National Hospitals  Week.  ITEM #3- Presented by City Manager, Richard Newbern  Proclamation- National Police Week. Mayor Yeomans read the proclamation for National Police Week  and presented it to Cochran Police Department, represented by Lieutenant Billy Hill.  ITEM #4- Presented by City Manager, Richard Newbern and presented the proclamation to Cochran City Clerk, Tracy B Jones. ITEM #5- Presented by City Manager, Richard Newbern the two-day Dre Day celebration held Friday June 3 and Saturday June 4. ITEM# 6-Presented by City Manager, Richard Newbern  Proclamation- City Clerks Week. Mayor Yeomans read the proclamation for National City Clerks week  Consider presentation by Tarious Pitts ofDre Day Foundation. Trecia Garner gave a list of events for  Consider appointment ofac city representative to the Cochran-Bleckley County Recreation Board. Cochran Recreation Board asked Council to appoint Mr. Terry Ware to represent the City of Cochran to the recreation Board. Mayor called for any discussion. There were none. Councilmember Coley made the motion to appoint Terry Ware to the Recreation Board with a second by Councilmember Jones.  Motion passed with all voting in favor. 4/0  ITEM#7- Presented by City Manager, Richard Newbern  Consider approval of Development Agreement with Havenwood Gardens II, LP on annexation. Owner ofLow Country Housing, Max Elby addressed the Council with his updates ofthe construction with Havenwood Daisy Senior, hopefully to be complete November 2022, Havenwood Gardens II adjacent tol Havenwood Garden I; in the design stage at this time and construction should begin September 2022 and complete by September 2023. Also looking at additional 50-unit townhome development identical to phase one which would be Havenwood Gardens III. After the Lease up period ofthe first phase, they have noticed a demand for market rate apartments, SO 10% of those will be unrestricted meaning no income restrictions or rent restrictions. Mr. Ebly stated they do recognize the need for a trail that runs up the by pass to the red light next to Walmart. Low Country Housing is willing to participate with the project and contribute funds as necessary to make the trail possible. Councilmember Ates made the motion to accept the Development Agreement with Havenwood Gardens II, LP on annexation with a  second by Councilmember. Jones. Motion passed with all voting in favor. 4/0 ITEM#8- Presented by City Manager, Richard Newbern  Consider approval of annexation petition from Havenwood Gardens II, LP to annex a 7.0-acre parcel on Daisy Adams Rd. near the Cochran By-Pass. Mayor Yeomans stated Mr. Elby must have the Havenwood Gardens II annexed before they can apply for tax credit funds for Havenwood Gardens III. Councilmember Jones made the motion to approve the annexation petition from Havenwood II to annex a7.0 acre parcel on Daisy Adams Rd with a second by Councilmember Ates. Motion passed with all  voting in favor. 4/0    ITEM#9 - Presented by City Manager, Richard Newbern to a 7.0-acre parcel on Daisy Adams Rd. near the Cochran By-Pass. Mayor Yeomans called the Public Hearing to order at 7:49pm.  Public Hearing and consideration of assigning a zoning designation of RM- Multiple Family Residential This Public Hearing is called to order to consider assigning a zoning designation of RM- Multi Family residential to a 7.0-acre parcel on Daisy Adams Rd near the Cochran Bypass. This public hearingi is called to provide any interested parties with an opportunity to express their views or concerns. Council is asked to annex the 7.0-acre Havenwood Gardens II into the city. Azoning designation will need to be assigned to the parcel, RM - Multifamily residential zoning designation is recommended. The planning commission met Thursday, April 27t, 2022, held aj public hearing on a zoning designation  for Havenwood Gardens II and voted in favor of the recommendation. This public hearing was advertised and posted as required by state law.  Mayor called for any public input for or against this zoning designation. There were. none.  Public Hearing was closed at 7:52PM  Mayor called for a motion to assign a zoning designation of RM- Multi Family Residential to the 7.0 acre parcel Havenwood Gardens II located on Daisy Adams Rd. Councilmember Coley made the motion to assign the zoning designation with a second by Councilmember Ates. Motion passed with all voting  in favor. 4/0  ITEM#10 -Presented by City Manager, Richard Newbern the prospective location ofthe Havenwood Gardens III development.  Public Hearing and consideration of amending the Cochran Urban Redevelopment Plan (URP) to add an approximately 7.0-acre parcel to the Plan Map. Parcel will be contiguous with the 7.0-acre parcel that is This public hearing is called to consider amending the Cochran Urban Redevelopment Plan to add an approximate 7.0-acre parcel to the Plan Map. This public hearing is called to provide any interested parties with an opportunity to express their views or concerns. The parcel will be contiguous with the 7.0-acre parcel that is the future location of the Havenwood Gardens II development. The Planning commission met Thursday, April 28, 2022, held a Public Hearing on amending the Plan Map. They voted unanimously to recommend that the Havenwood Gardens III site be added to the  Public Hearing called to order at 7:53PM.  City's Urban Redevelopment Map.  This public hearing was advertised and posted as required by state law.  Mayor called for any public input. None was given. Public hearing was closed at 7:56PM.  Mayor called for a motion to amend the Cochran Urban Redevelopment Plan to add an approximate 7.0 acres parcel to the official plan sO this parcel will be contiguous with the 7.0 acre parcel that is the future location oft the Havenwood Garden II development. Councilmember Ates made the motion to amend the Cochran Urban Redevelopment Plan with a second by Councilmember Coley. Motion passed with all  voting in favor. 4/0  Max Elby thanked the Mayor and Council for their support on all the developments.    ITEM#11 -Presented by City Manager, Richard Newbern  Consider adopting a Resolution in support oft the City's CDBG application that is due at Georgia DCA by Friday, June 3. The Council was asked to adopt ai resolution to support the City's CDBG application for up to $1,000,000 to rehabilitate owner- occupied houses located in the Roberson Crescent - Sixth Street area. The application is being prepared by Rhonda Gilbert and City Staff. Councilmember Jones made the motion to adopt the resolution to apply for the CDDBG grant and a second was made by  Councilmember Lemmon. Motion passed with all voting in favor. 4/0 ITEM#12 -Presented by City Manager, Richard Newbern  Consider designating representatives for negotiating local option sales tax distributions. The City and County will be negotiating ai redistribution of the Local Option Sales Tax (L.O.S.T.) proceeds that are received every month from the Georgia Department of Revenue. Presently, the county receives 60% and the city receives 40%. The sales tax redistribution is renegotiated every ten years. The Council may wish to consider designating the City Manager, the Mayor and any other support needed. Councilmember Coley asked ifit would be appropriate for the city attorney to be aj part of the negotiations. City Manager answered yes, that could be included in the motion. City Attorney, Jim Elliott stated provisions used to be provided for the judicial review oft those negotiations or failed have been stricken from the statue. Now, each party has to agree, or the tax goes away that's why it has come less ofa a legal matter than a negotiation matter. Councilmember Coley asked if the meetings were open to the public. Mr. Elliott stated he didn't think sO unless there was a quorum oft the body, that is a reason most governments are not doing it by quorum. Councilmember Jones made the motion to nominate the City Manager, Mayor and any other support needed to prepare for negotiation for sales tax distribution with a second by  Councilmember Lemmon. Motion passed with all voting in favor. 4/0 ITEMHI3-Presented by City Manager, Richard Newbern  Consider allocation $ $12,500 in ARPA funds to complete CHIP rehab work on 6th Street Lane. This is to complete the work at the house that is part ofthe CHIP program that remains unfinished. Council was asked to allocate those funds from ARPA since that is eligible to spend on low to moderate income owned houses for rehabilitation. Councilmember Coley stated she was not against the city putting those funds toward completing that work however, she didn'tagree with the Council pulling small amounts of ARPA before they can sit down and discuss a plan for what they are going to do with the ARPA funds. She stated she thinks there has been four different items or SO that have been proposed to Council and if those were approved, a small amount of the funds would have been gone. She went on to say, as a group they agreed to sit down and try to come up with aj plan for the use oft those funds prior toj just piece milling the spending. Councilmember Ates asked about the COVID Cares money and the ARPA funds, ifthey were still available. Richard answered, Yes. Councilmember Ates asked ifl he had enough oft the COVID Cares money to cover the $12,500. Richard stated yes and he was asked ifitcould be used. Jim Elliott stated he would do some: research on that question. He did state the ARPA: specifically includes addressing housing needs. Councilmember Ates thoughts are to go ahead and finish the project. Councilmember Ates made the motion to use the. ARPA fund in the amount of $12,500 to complete  CHIP rehab work on 6th Street Lane with a second by Councilmember Jones. Yes votes - Lemmon, Jones, Ates. No votes Coley. Motion passed 3/1. Mayor Yeomans reminded everyone of the Budget Work Session on Tuesday, June 14, 2022 @ 6pm. And the Budget Public Hearing will be on Tuesday, June 7, 2022 @ 7PM. Scheduled Work Session @ 6 and Council Meeting @ 7 on Tuesday, June 14, 2022.    Council Discussion Items: District1 Anderson - Absent Ates - None District 2 Veal - Absent, District 3 Lemmon - None @11AM  Coley - Reminded everyone early voting is now. Pay attention to ballot, al lot ofthings on ballot. Jones - Thanked Police Department for coming to his house to take care ofa snake under carport. Mayor invited everyone to the Memorial Day events at the Auditorium on Monday May 30,2022  Public Comments (Please note that every individual who signs up to speak prior to the meeting will be givena Lisa Blackshear spoke on complaint she filed against public works and City Hall. She stated the situation she was speaking about was handled in a disrespectful way. She wanted this to be investigated  total of3 minutes to address the Mayor and Council.)  and actions to be taken on this matter. Mayor adjourned the meeting at 8:16PM.  Mayor asked ift there was a need for executive session. No one requested ES.  Tracy B. Jones City Clerk  )