City of Coolidge Council Meeting Official Minutes May: 14, 2024 6:30PM 6:30P.M. The City of Coolidge regularly scheduled Council Meeting was called to order by Mayor Diane H. Causey at The Invocation and Pledge of Allegiance were led by City Manager Don Cole. Approve April 2, 2024, Workshop Minutes: Motion-t.Johnson; Second-Braswell; Gentry-aye; Leger-aye; M.. Johnson-aye; Smith-aye Unanimously approved. Approve April 2, 2024, Investigating Committee Meeting Minutes: Motion-.Johnson; Second-Braswell; Gentry-aye; Leger-aye; M.. Johnson-aye; Smith-aye Unanimously approved. Approve 18, 2024, Investigating Committee Meeting Minutes: Motion-t.Johnson; Second-Braswell; Gentry-aye; Leger-aye; M.. Johnson-aye; Smith-aye Unanimously approved. Approve April 18, 2024, Council Meeting Minutes: Motion-Leger; Second-F.Johnson; Gentry-aye; Braswell-aye; M.. Johnson-aye; Smith-aye Unanimously approved. Speaker Appearance: Linda Smith-A A Citizens Perspective on Issues Coolidge is currently facing: Lack of citizen participation at meetings Keeping citizens informed - City Website Council unity and making informed decisions Dogi issue - needs to be handled faster Need more businesses and events New City Charter - Roles and responsibilities of Mayor, City Manager, Council, and Staff Social Media Policy- - needs to be finalized and move forward Ordinances need to be enforced and revised to coincide with the new Charter Council Retreat Action Items - Need to meet timelines Invite local Pastors to meetings to lead the Prayer and Invocation Improve acoustics in Council Room SO people watching by live-stream on Facebook can hear Must be rescheduled due to Animal Control not being notified oft the meeting tonight by Chuck McDonald. Rescheduled for Workshop, June 4, 2024,5:30PM. Thomas County Animal Control: Page 2 Approve Order of Agenda to include Flow Meter (Continuous Monitor) and Box: Motion-M.J Johnson; Second-Braswell; F.J Johnson-aye; Gentry-aye; Leger-aye; Smith-aye Unanimously approved. Approve Bills to be paid: Motion-M.Johnson; Second-Braswel; F.Johnson-aye; Gentry-aye; Leger-aye; Smith-aye Unanimously approved. Administrative Department City Manager Report- Copy provided in Council folders City Hall will be closed Friday, May 17th, from 10:00 AM-1:301 PM, in order for staff to attend ai funeral. Finance Department Approve/Adopt Quarterly Budget Amendment Resolution: Motion-M.Johnson; Second-F.J Johnson; Gentry-aye; Braswell-aye; Leger-aye; Smith-aye Unanimously approved. Public Works salaries will be paid from Water and Sewer Fund: Motion-M.J Johnson; Second-Leger; F.. Johnson-aye; Gentry-aye; Braswell-aye; Smith-aye Unanimously approved. Police Department Chief's Report - No Chief's Report available this month due to Chief Campbell being on leave for personal reasons. Ratify donated vehicle for Police Department from Thomas County: Motion-M.Johnson; Second-Braswell; F.Johnson-aye; Gentry-aye; Leger-aye; Smith-aye UnanmousyaPprove. Public Works Department Public Works Report - No Public Works Report available this month due to Chief Campbell being on leave for Approve Estimates from SOWEGA Chlorinator Co., Inc., for Flow Meter (Continuous Monitor) and Installation- Motion-Leger; Second-F.Johnson; Gentry-aye; Braswell-aye; M.. Johnson-aye; Smith-aye personal reasons. $3,507.00, and' Waterproof Plastic Box- $327.50: Unanimously approved. Approve/Adopt Flood Ordinance per guidance from EPD - Deadline August 14, 2024: Motion-Leger; Second-M.Johnson; F.. Johnson-aye; Gentry-aye; Braswell-aye; Smith-aye Unanimously approved. Page 3 Approve/Adopt Resolution to combine 2024 Supplemental LMIG Grant with FY: 2025 and FY 2026 Grants: Motion-Leger; Second-F.Johnson; Gentry-aye; Braswell-aye; M.. Johnson-aye; Smith-aye Unanimously: approved. Approve Quote from Thomas County Public Works for materials for Driveway $3,395.35: Motion-M.. Johnson; Second-Braswell; F.. Johnson-aye; Gentry-aye; Leger-aye; Smith-aye Unanimously approved. Street Department No business to discuss. Recreation Department No business to discuss. New Business Election of District 10 GMA Officers: Motion-Leger; Second-M.. Johnson; F.J Johnson-aye; Gentry-aye; Braswell-aye; Smith-aye Unanimously approved. Mediacom Franchise: Table to next Council Meeting. Limits, Businesses, Churches, and Apartments: Update Leaf and' Yard Trimmings pick-up rates and start charging every account to include outside the City Motion-Smith; Second-Braswell; F.. Johnson-aye; Gentry-aye; Leger-aye; M. Johnson-aye Unanimously: approved. Old Business Adopt Personnel Policy: Motion-M. Johnson; Second-Braswell; F.J Johnson-aye; Gentry-aye; Leger-aye; Smith-aye Unanimously approved. Public Comment No public comment. Adjourn Motion to adjourn: Motion-M. Johnson; Second-Braswell; F.. Johnson-aye; Gentry-aye; Leger-aye; Smith-aye Unanimously approved. Page 4 Lliase H. Cauw Mayor, Diane H. Causey Cuphni-nlk Asst. City Clerk, Stephanie Mock Present Absent Councilmember Freddie. Johnson Councilmember Tonia Gentry Councilmember Todd Braswell Councilmember Elizabeth Leger Councilmember Melissa. Johnson Councilmember W.C. Smith