City Council Meeting City Hall - Council Chambers March 21,2 2024 WORK SESSION  6:00 P.M. - Work Session/7:00: P.M. - Council Meeting  Mayor Matthew Santini opened Work Session at 6:00 P.M. Council Members discussed each  item from the agenda with corresponding Staff Members. Mayor Santini closed Work Session at 6:36 P.M.  OPENING MEETING  Mayor Santini called the Council Meeting to order at 7:00 P.M.  Invocation by Council Member Coolcy. Pledge of Allegiance led by Cordell,  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following present: Kari Hodge, Council Member Ward One; Jayce Stepp, Council Member Ward Two; Cary Roth, Council Member Ward Three; Calvin Cooley, Council Member Ward Four; Gary Fox, Council Member Ward Five; Alyssa Cordell, Council Member Ward Six; Dan Porta, City Manager; Julia Drake, City Clerk; and Keith Lovell, City Attorney.  REGULAR. AGENDA  COUNCIL MEETING MINUTES  1. March 7, 2024, Council Meeting Minutes  Council Member Roth made a motion to approve the March 7, 2024, Council Meeting Minutes. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  APPOINTMENTS  2. Etowah Area Housing Authority  Dan Porta, City Manager, stated Lehmann Smith is willing to continue to serve as a member oft the Etowah. Area Housing Authority with a new term expiring on April 1, 2029,if  reappointed.  Council Member Cooley made ai motion to approve the Etowah Area Housing Authority  Appointment. Council Member Hodge seconded the motion. Vote: 6-0  3. Planning Commission  Randy Mannino, Planning and Development Director, stated if approved, Matthew Womack will serve as the Ward 2. Appointee of the Planning Commission Board. As of] February 8, 2024,  this role is vacant. Mr. Womack's term will expire on January 31,2028.    Council Member Roth made a motion to approve the Planning Commission Appointment. Council Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0 Mayor Santini stated that Z24-02 application had been withdrawn. PUBLIC HEARING- 1ST READING OF ZONINGANNEXATION REQUESTS 4. T24-02: Text Amendment to Billboard Ordinance- Sec 20.29 Article II, Sign Ordinance, Sec. 20-29 (a), Billboards, to add:  Mr. Mannino stated that the Text Amendment to Chapter 20, Signs and Outdoor advertising, "(6). S. lennessee Street (State Route 293) (beginning at the centerline ofJustice Robert Benham Drive intersection with. S. Tennessee Street centerline) and continuing south a distance Staff members are not opposed to the amendment. Planning Commission recommended  of1,000feet." approval.  Mayor Santini opened the public hearing.  Bobby Walker, 15 S. Public Square, came forward to represent the applicant and gave an With no one else to come forward to speak for or against the text amendment, the public This was a first reading and would be voted on at the April 4, 2024, City Council meeting.  overview oft the application. hearing was closed.  PUBLICI HEARING 5. - SU24-02 123 Leake Street  Applicant: Josh McWhorter  Mr. Mannino stated that the applicant requests a Special Use permit to allow an apartment behind commercial and office uses in the same building, at property identified as 123 Leake St, in Land Lot 483 oft the 4th District, 3rd Section. Tax IDI No. C002-0002-061. The approximate land  areai is 0.31 acres.  Staff members are not opposed to the request with the following condition:  1) removed.  The Special Use is nullified if the building use changes, and the apartment is  Planning Commission recommended approval.  Mayor Santini opened the public hearing and with no one to come forward to spcak for or This was a first reading and would be voted on at the April 4, 2024, City Council meeting.  against the text amendment, the public hearing was closed.  2    TEXT AMENDMENT  6. ZMA24-01 ANNUAL ZONING MAP AMENDMENT  Mr. Mannino stated that this is the annual adoption of the official zoning map of the City of Cartersville. It includes the annexation and zoning actions approved by City Council in the last 12 months. The last zoning map adoption was July 6, 2023. See memo for list of amendments. Mayor Santini opened the public hearing and with no one to come forward to speak for or This was a first reading and would be voted on at the April 4, 2024, City Council meeting.  Planning Commission and Staff recommends approval. against the text amendment, the public hearing was closed.  SECOND READING OF ORDINANCES 7. Sec 2-1 Corporate Seal  Logan Bagley, Public Relations & Communications Manager, stated this Ordinance Revision modifies the language describing the appearance oft the city's corporate seal to match the design Council Member Hodge made a motion to approve the Corporate Seal. Council Member Fox  of the seal in our new city branding system.  seconded the motion. Motion carried unanimously. Vote: 6-0  Reference Ordinance # 05-24 8. - Speeding Violations  Keith Lovell, City Attorney, stated this Ordinance Revision imposes an additional fine to individuals exceeding the speed limit by twenty miles or greater per hour, by the Court formultiple Council Member Roth made a motion to approve the Speeding Violation Ordinance. Council  violations within a five-year period.  Member Stepp seconded the motion. Motion carried unanimously. Vote: 6-0  Reference Ordinance # 06-24  Mayor Santini stated that all items pertaining to the Gas Rate Ordinance would be heard at one  time and one motion would be made to approve or deny all. 9. Gas Rate Ordinance Amendment - Sec. 24-231  Michael Dickson, Gas Department Director, stated in reviewing the interruptible gas rates, they noticed that the PGC III rate rider adjustment of 4% was not consistent with the PGCIand PGC II rate rider adjustments of 7%. Therefore, iti is recommended to adjust the PGCI III (Purchased Gas Cost III) rate rider to 7% tol be consistent with the other PGCs, to increase capital improvement charges which helps to fund the cities gas infrastructure from $0.228 to $0.26/decatherm, and to update some definitions and miscellaneous service charges in these  ordinances.  3    10. Gas Rate Ordinance Amendment - Sec. 24-233  Mr. Dickson stated fori interruptible gas customers, it was recommended to adjust the PGCIII (Purchased Gas Cost III) rate rider to 7%1 to be consistent with the other PGC rate riders, to increase capital improvement charges which helps to fund the cities gas infrastructure to S0.26/decatherm, and to update some definitions and miscellaneous service charges in this  ordinance amendment.  11. Gas Rate Ordinance Amendment = Sec. 24-224  Mr. Dickson stated for interruptible gas customers, it was recommended to adjust the PGCI III (Purchased Gas Cost III) rate rider to 7% to be consistent with the other PGCrate riders, toi increase capital improvement charges which helps to fund the cities gas infrastructure to $0.26/decatherm, and to update some definitions and miscellaneous service charges in this ordinance amendment.  12. Gas Rate Ordinance Amendment - Sec. 24-225  Mr. Dickson stated fori interruptible gas customers, it was recommended to adjust the PGC III (Purchased Gas Cost III) rate rider to 7%1 to be consistent with the other PGC rate riders, to increase capital improvement charges which helps to fund the cities gas infrastructure to 50.26/decatherm, and to update some definitions and miscellaneous service charges in this  ordinance amendment.  13. Gas Rate Ordinance Amendment - Sec. 24-226  Mr. Dickson stated for interruptible gas customers, it was recommended to adjust the PGCII (Purchased Gas Cost III) rate rider to 7% to be consistent with the other PGC rate riders, to increase capital improvement charges which helps to fund the cities gas infrastructure to $0.26/decatherm, and to update some definitions and miscellaneous service charges in this  ordinance amendment.  Council Member Fox made ai motion to approve the Gas Rate Ordinance Amendment- Sec. 24- 231, Sec. 24-233, Sec.24-224, Sec. 24-225, and Sec.24-266. Council Member Hodge seconded the  motion. Motion carried unanimously. Vote: 6-0  Reference Ordinances # 07-24, 08-24, 09-24, 10-24, and 11-24  BID AWARDPURCHASES 14. Gas Meter Purchase  Mr. Dickson stated the Gas System is requesting purchase of four hundred thirty-two (432) Sonix IQ 425 Meters. Our sole source provider, Equipment Controls Company provided a quote of$215,084.16. This is al budgeted item and Council's approval is recommended. Council Member Fox made a motion to approve the Gas Meter Purchase. Council Member  Roth seconded the motion. Motion carried unanimously. Vote: 6-0  15. Steel Pipe Purchase  Mr. Dickson stated the Gas System is requesting to purchase of3,511 feet of 6-inch steel pipe and 1,400 feet of 8-inch steel pipe for the SK America and Highland 75 Projects. Three bids were  4    requested but only two complete bids were submitted. Irby Utilities of Kennesaw, GA submitted the low bid of $91,748.01. This is a budgeted item and Council's approval to accept this bid is Council Member Fox made a motion to approve the Steele Pipe Purchase. Council Member  recommended.  Roth seconded the motion. Motion carried unanimously. Vote: 6-0  16. Compact Excavator Purchase  Mr. Dickson stated the Gas System is requesting the purchase of an additional compact excavator to support a newly approved fourth construction crew. Rhinehart Equipment Company ofRome, Georgia submitted a quote using Sourcewell Pricing in the amount of$90,520.32. Sealed bids were opened for an identical compact excavator on December 12, 2023, and Rinehart Equipment Company submitted thel low bid at the same price and Council approved that purchase on January 4, 2024. It was not believed that there would be a significant price difference if bids were requested again, therefore, it was recommended that the Council accepts this quote. This is Council Member Hodge made ai motion to approve the Compact Excavator Purchase. Council Council Member Hodge made a motion to add one (1) item to the agenda. Council Member  not a budgeted item, but it will be paid for using Gas System revenues. Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0 Roth seconded the motion. Motion carried unanimously. Vote: 6-0  17. Fortinet EDR Software  Steven Grier, Fibercom Director, stated this item is al budgeted annual renewal for our Fortinet EDR security software. This is a cloud delivered software platform that protects our computers and servers from viruses and malicious actors. The total amount is $36,490.00 from Blue Ally and Council Member Roth made ai motion to approve the Fortinet EDR Software. Council Member  itwasi recommended for approval.  Fox seconded the motion. Motion carried unanimously. Vote: 6-0 18. Paratech Heavy Rescue Stabilization Kit Purchase Change  Hagen Champion, Assistant Fire Chief, respectfully requested council to rescind the March 7th approval of the purchase of a Paratech Heavy Rescue Stabilization Kit from Georgia Fire and Rescue at the cost of$ $42,697.79. This is due to unforeseen business changes and circumstances with the vendor. We would like to request approval of the purchase of this kit through Team Equipment Inc, the Master Distributor for Paratech products, for $42,619.13. This stabilization kit allows firefighters to stabilize vehicles, machinery and even buildings SO the rescue of occupants can be performed safely. This is within the budgeted amount, as a capital expense for FY23/24 and will bej paid for through the general fund and reimbursed through the 2020 SPLOST Council Member Roth made a motion to rescind the Georgia Fire and Rescue approval and approve the Paratech Heavy Rescue Stabilization Kit Purchase Change from Team Equipment Inc. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  as funds become available.  5    19. Cartersville's 175th Anniversary Commemorative Booklet  Mr. Bagley stated this request is to partner with Lara. JI Designs to create a print piece for the City of Cartersville's175" Anniversary. LaraJand hert team will: not only create the design ofthe piece itself, but also work with us as a consultant, meeting with myself and project partners to gather and layout the content we wish to include. The cost for the design and consulting is Council Member Roth made a motion to approve the 175th Anniversary Commemorative Booklet. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  $9,980.00. This request is not budgeted.  GRANT APPLICATIONACCEPTANCE 20. 2024 LMIG Paving Contract  Wade Wilson, Public Works Director, stated that in 2023, Public Works was awarded an annual resurfacing contract for FY-24 to the lowest bidder, Bartow Paving, Cartersville, GA for $1,260,375.92. Bartow Paving began working on the current resurfacing contract last week. The proposed project consists ofresurfacing 5.72 miles ofo city streets which is enough mileage tol keep Late last week the Georgia Department of Transportation officially notified the City of Cartersville that we are eligible for $385,998.001 in supplemental LMIG grant money with no local matching funds required. Public Works is requesting the mayor's signature on the grant application and associated documents. In addition, they recommend approval of budgeting an additional $100,000.00 beyond the total grant amount to take advantage of the relatively low unit The list of streets toi resurface on this contract are Summit Street, Thornwood Drive, Southview Drive, Jones Street, Ruby Street and Mayflower Circle. The total mileage of the supplemental roads is 1.77 miles bringing the total mileage for our annual resurfacing contract 7.49 miles. Based ont the quantities utilized they will make minimum adjustments, as needed, tos stay below an amount Mayor Santini stated that there is a scoring system to determine which roads are in the most Council Member Fox made a motion to approve the 2024 LMIG Paving Contract. Council  the paving program on a 25-year cycle to pave all roads in the city.  prices currently contracted with Bartow Paving.  not to exceed the cost of $485,998.00.  need of repair.  Member Cooley seconded the motion. Motion carried unanimously. Vote: 6-0 21. EEE LMIG Funding for Roundabout at Collins Dr and SR 61  Mr. Wilson stated that in 2022, the Cartersville-Bartow MPO engaged Stantec to do a Tennessee Street Corridor Study. Out of the extensive study came ai recommendation to improve traffic speeds and safety as well as multi-modal opportunities by construction of a roundabout at In following up on the recommendation, a safety study was conducted at this intersection and at Gentilly Boulevard by the Safety Committee of the Georgia Department of Transportation. It concluded that, ofthe two intersections, the better cost/benefit ratio attaches to the Collins Drive location. The implementation of the roundabout will greatly improve left turn movements at this  the intersection ofTennessee Street (SR 61) and Collins Drive.  6    busy intersection and serve to help moderate the speed of the traffic traversing this section of Tennessee Street. The project is listed as CR-432 in the recently adopted CBMPOTransportation Improvement Program. The cost estimate provided by GDOT: for the favored intersection approach of a single-lane roundabout is $2,500,000.00 which includes preliminary engineering, utility Public Works was seeking permission for the mayor to sign all related EEE LMIG Grant Council Member Stepp made a motion to approve the mayor to sign all EEE LMIG Grant Application documents. Council Member Fox seconded the motion. Motion carried unanimously.  relocations, right-of-way acquisition, and construction.  application documents necessary to: request funding for the project.  Vote: 6-0 ADDED ITEM 22. Roof Replacements  Mr. Wilson stated Public Works advertised al bid through our webpage and the Georgia Procurement Registry for the replacement of various buildings at the Public Works facility at 330 S. Erwin Street. Ten (10) bids were received ranging from $181,975.20 to $472,757.18. The low bidder was Caliber Construction. Public Works recommended accepting Caliber Construction's bid by the mayor's signature to the contract agreement that has been previously signed by the bidder. (Please note that we have required a performance and payment bond that will increase this bid by $11,000). This will result in a total cost of$ $192,975.20. Thisi is ai non-budgeted item that will be paid out of the General Fund. Hodge seconded the motion. Motion carried unanimously. Vote: 6-0  Council Member Fox made a motion to approve the Roof Replacements. Council Member  FIRST READING OF ORDINANCES 23. Amendment to Solid Waste Rates  Mr. Wilson stated that there would need tol be: an Amendment tot the! Solid Waste Rates- Bartow County Solid Waste recently notified Public Works that the tipping fees at the Bartow County Landfill will increase to cover future expansions, inflation, labor, and ever-changing regulations. This increase to the city will result in an increase in tipping fees of almost 59% from January of Public Works recommended adopting the new Solid Waste Rates through an ordinance This amendment will decrease the base rate for residential solid waste rates and reflect an added fee based on estimated tipping fees at the Bartow County Landfill, which is currently estimated to be $3.00 per average garbage cart/per month. All: residential and commercial services In addition, they also recommended increasing most commercial solid waste rates, ranging from 2.5% to 15%, depending on the container size and dump frequency. These proposed fees  2023 through September of2028. amendment to address the increase.  with curbies will have an additional landfill fee provided on their monthly bill.  have been adjusted to better align with other commercial rates.  7    Ifapproved, May utility bills will reflect this increase.  This was a: first reading and would be voted on at the. April 4, 2024, City Council meeting.  24. AMI Meters Opt-Out Program  Freddy Morgan, Assistant City Attorney, stated that the City of Cartersville understands that some residential customers do not desire to have AMI smart meters installed at their residences and is providing an opt-out option for those residential customers based on the listed conditions. This was a first reading and would be voted on at the April 4, 2024, City Council meeting.  BID AWARDPPURCHASES  25. New World Annual Software Maintenance  Mr. Morgan stated that Bartow County has submitted the calendar year 2024 software maintenance cost invoice for the New World (Tyler Technologies) system that is used by our Fire and Police Departments. This is a budgeted item and approval was recommended to pay this Council Member Fox made a motion to approve the New World Annual Software Maintenance. Council Member Roth seconded the motion. Motion carried unanimously.  invoice in the amount of $43,734.43.  Vote: 6-0  CONTRACTS/AGREEMENTS 26. SpryPoint Customer Portal  Mr. Morgan stated that SpryPoint has provided a no cost change order that addresses pulling and displaying PDF bill statements for the Customer Portal. The no cost change order needs  Council approval and an authorized signature from the mayor.  Council Member Hodge made ai motion to approve the SpryPoint Customer Portal change order. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  27. Sweitzer Engineering Services Agreement and Task Orders  Sidney Forsyth, Water Department Director, stated the Engineering Services Agreement between the City and Sweitzer Engineering, Inc. has expired and needs to be renewed to continue hiring this firm for engineering services. This is a standard form of agreement used between the Task Order 2B is for construction management services during the Grassdale Road Water Main Task Order 5A is for construction management services for the Altitude and Check Valve Approval was recommended of the Agreement and both Task Orders. These are budgeted  City and other engineering firms.  Relocation project. The proposed cost for these services is $168,000.00. Replacement project. The proposed cost for these services is $70,000.00.  expenses.  8    Council Member Fox made ai motion to approve the Switzer Engineering Services Agreement and Task Orders. Council Member Roth seconded the motion. Motion carried  unanimously. Vote: 6-0 28. Matthew Hill Project  Steven Roberts, Parks and Recreation Director, stated that Parks and Recreation is seeking approval to add pavilion construction documents as a change order to the Matthew Hill Stadium Steps Project. The proposed pavilion will cover two basketball courts, which is currently a tennis court. The pavilion will allow year-round use and serve as an event space for the community. The change order documents will have a scope of work that consists ofa Schematic Design of $6,380.00, Construction Documents of $23,430.00, Construction Administration of $14,850.00, and a 3D Rendering which is optional for $7150.00. The total cost of the change order will be $51,810.00. An estimated cost for the addition of the pavilion is $800,000.00. This request is not Council Member Cooley made ai motion to approve the Matthew Hill Project. Council Member Cordell seconded the motion. Motion carried unanimously. Vote: 6-0  budgeted. Stattrecommended approval.  29. Concession Contract  Mr. Roberts stated this item includes the contracts for Top Shelfto continue to provide our concessions for the Parks and Recreation Department. This contract will run through December 31, 2024. Top Shelf Concessions aligns with our programs and gives the city 15% oftheir gross Council Member Fox made ai motion to approve the Concession Contract. Council Member  monthly revenue.  Stepp seconded the motion. Motion carried unanimously. Vote: 6-0  MONTHLY FINANCIAL STATEMENT 30.January 2024 Financial Report  Tom Rhinehart, Finance Department Director, reviewed the financial report from January  2024 and compared the numbers to January 2023.  OTHER  Jason Traynor, 18 Burnt Hickory Connector, came forward to speak about Tennessee House Bill 1894 and asked what was being done to prevent vaccines being put into our lettuce. Continuing, he expressed his concern with police brutality and inquired what Mayor and Council proposed to do about this situation. Additionally, he stated his concern with thel local level of homelessness and urged the Mayor and Council to do something to help the growing homeless  community. EXECUTIVE SESSION  Council Member Hodge made ai motion to enter Closed Session for the purpose of Personnel. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 6-0  9    Council Member Fox made a motion to add one additional item to the agenda. Council Member Hodge seconded the motion. Motion carried unanimously. Vote: 6-0  ADDED ITEM  31. Electric Department Superintendent  Mr. Porta stated that after serious consideration, it was recommended to terminate Derek Hampton as the Electric Department Superintendent and name Freddy Morgan, Assistant City Manager, as the Interim Electric Superintendent until such time as appropriate replacement is Council Member Fox made ai motion to approve the termination of the Electric Department Superintendent and name Freddy Morgan as the Interim Electric Department Superintendent. Council Member Stepp seconded the motion. Motion carried unanimously. Vote: 6-0  found and appointed.  Reference Resolution #12-24  ADJOURNMENT  With no other business to discuss, Council Member Fox made ai motion to adjourn.  Meeting Adjourned at 8:51 P.M.  s/ Matthew. J. Santini Mayor  ATTEST: /s/ Ashley pss Deputy City Clerk  CITY OF  Carterouille teT.184  10