City Council Meeting City Hall- - Council Chambers April 4, 2024 WORK SESSION  6:001 P.M. - Work Session/7:80P.M.- Councill Meeting  Mayor Matthew Santini opened Work Session at 6:04 P.M. Council Members discussed each Council Member Fox: made a motion to enter Closed Session for the purposes ofLitigation and Personnel. Council Member Cooley seconded the motion. Motion carried unanimously.  item from the agenda with corresponding Staff Members.  Vote: 4-0.  Council Member Hodge joined work session at 6:35P.M Mayor Santini closed Work Session at 6:55 P.M.  OPENING MEETING  Mayor Santini called the Council Meeting to order at 7:00P.M.  Invocation by Council Member Roth.  Pledge of Allegiance led by Council Member Fox.  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following present: Kari Hodge, Council Member Ward One; Cary Roth, Council Member Ward Three; Calvin Cooley, Council Member Ward Four; Gary Fox, Council Member Ward Five; Alyssa Cordell, Council Member Ward Six; Dan Porta, City Manager; Ashley Peters, Deputy  City Clerk; and Keith Lovell, City Attorney.  Absent: Jayce Stepp, Council Member Ward Two  REGULAR. AGENDA  COUNCIL MEETING MINUTES  1. March 21,2024, Council Meeting Minutes  Council Member Fox made a motion to approve the March 21, 2024, Council Meeting Minutes. Council Member Roth seconded the'motion. Motion carried unanimously. Vote: 5-0 PUBLIC HEARING- 2ND READING OF ZONINGAMNEXATION REQUESTS  2. SU24-02 123 Leake Street  Randy Mannino, Planning and Development Director, stated that the applicant requests a Special Usel Permit to allow an apartment behind commercial and office uses in the same building, at property identified as 123 Leake St, in Land Lot 483 oft the 4th District, 3rd Section. Tax ID  No. C002-0002-061. The approximate land area is 0,31 acres.    Staffi is not opposed to the request with the following conditions:  I) The Special Use is nullified ift the building use changes, and the apartment is removed. Mayor Santini opened the public hearing. With no one to come forward to speak for or against Council Member Hodge made a motion" to approve SU24-02: 123 Leak Street. Council  Planning Commission recommended approval. the application, the public hearing was closed.  Member Fox seconded the: motion. Motion carried unanimously. Vote: 5-0 3. ZMA24-01 ANNUAL ZONING MAP AMENDMENT  Mr. Mannino stated that this is the annual adoption of the official zoning map of the City of Cartersville. It includes the annexation and zoning actions approved by the City Council in the last 12 months. Thel last zoning map adoption was July 6, 2023. See memo for list ofamendments. Mayor Santini opened-the public hearing. Withno one to come forward to speak for or against  Planning Commission- and Staff recommends approval. the application, the public hearing was closed.  Council Member Fox made a motion to approve the ZMA 24-01 Annual Zoning Map Amendment. Council Member Roth seconded the motion. Motion carried unanimously. Vote:5-0.  TEXT AMENDMENT  4. T24-02. Signs and Outdoor Advertising  Mr. Mannino stated this is a' Text Amendment to Chapter 20, Signs and Outdoor Advertising, Article II, Sign Ordinance, Sec. 20-29 (a), Billboards, to add "(6). S. Tennessee Street (State Route 293) (beginning at the centerline of Justice Robert Benham Drive intersection with S.  Tennessee Street centerline) and continuing south a distance of1,000feet.  Mayor Santini opened the public hearing.  Frank Jenkins, 15 $ Public Sq, came forward and stated that his client wants the billboard on their property int the industrial district and: requested council's approval of the text amendment.  With no one else to come forward, the public hearing was closed.  Council Member Hodge made a motion to approve T24-02: Signs and Outdoor Advertising. Council Member Roth seconded the motion. Motion carried unanimously. Vote:5-0.  Reference Ordinance # 12-24 SURPLUS: EQUIPMENT 5. Surplus Equipment  Freddy Morgan,Assistant-Ciy Manager, provided a! list of equipmentlyehicles deemed as surplus by all departments. Mr. Morgan requested approval to list these surplus items for sale on  2    GovDeals. There are two (2) items that they are looking to sell to City ofLawrenceville and the  Cartersville School System.  Council Member Hodge made a motiôn to approve the sale of surplus equipment including the recommendation to grant the authority to work out the deals to the City ofLawrenceville and the school system. Council Member Cooley seconded the motion. Motion carried unanimously. Vote:  5-0.  SECOND READING-OF ORDINANCES 6. AMI Meters Opt- Out Program  Mr. Morgan stated that the City of Cartersville understands that some: residential customers do not desire to have AMI smart meters installed at their residences and is providing an opt-out option  for those residential customers based on the listed conditions.  Council Member Fox made a motion to approve the AMI Meter Opt-Out Program. Couhcil  Member Cooléy seconded the motion. Motion carried unanimously. Vote: 5-0.  Reference Ordinance # 13-24  Council Member Fox made a motion to add two (2) items to the agenda. Council Member  Roth seconded the motion. Motion carried unanimously. Vote:5 5-0  ADDED ITEM  7. Equipment Rental Agreement  Mr. Morgan stated that the City of Cartersville is asking the Council to approve the lease ofa 42' or 48' bucket truck through Global Rental Co., Inc. as they wait for the bucket truck that was  purchased. Currently the purchased truck has a 2 year wait time.  Council Member Roth made a motion to approve the Equipment Rental Agreement. Council  Member Fox seconded the motion. Motion carried unanimously. Vote 5-0  SECOND READING OF ORDINANCES  8. Amendment to Ordinance Regarding Solid Waste Rates  Wade Wilson, Public Works Director, stated that Public Works was recently notified by Bartow Courity Solid Waste that tipping fees at the Bartow County Landfill will be increasing to cover future expansions, inflation, labor, and ever-changing regulations. This increase to the City will result in an increase in tipping fees by almost 59% from January of2023 through September of  2028.  To address this increase in fees, Public Works has recommended adopting new Solid Waste This amendment will lead to a decrease in the base rate for residential solid waste rates but will reflect an added feè based on estimated tipping fees at the Bartow County Landfill. This fee is currently estimated to be $3.00 per average garbage cart per month. Therefore, all residential  Rates through an ordinance amendment which will be provided.  3    and commercial services with curbies will have an additional Landfill Fee provided on their  monthly bill.  In addition, to address the increased costs oft tipping fees and increased cost of operating fees, the department recommended an increase in most commercial solid waste rates that range from 2.5%to1 15%, depending on the container size and frequency of dumps. Proposed fees have been  adjusted to be more in line with other commercial rates.  Ifapproved, this increase will be reflected in the May utility bills.  Council Member Roth asked if tipping fees decrease will the City adjust the pricing. Mr. Wilson stated they will look at the pricing per year to: follow adjustments. Ifpricing does go Council Member Fox made ai motion to approve the. Amendment to Ordinance Regarding Solid Waste Rates. Council Member Cooley seconded the motion. Motion carried unanimously.  down the necessary changes will take place.  Vote: 5-0.  Reference Ordinance # 14-24 CONTRACT/AGREEMENTS  9. Public Works Warehouse Restroom Remodel  Mr. Wilson stated that the Public Works Warehouse has restrooms in need of an upgrade. Three quotes were: received from local contractors which ranged from. $35,500.00 to $55,000.00. Mr. Wilson rècommended approval of the lowest proposal received from Randy Cochran-o of Cochran's Construction to complete this remodel by June 30, 2024, at a not-to-exceed cost of  $35,500.00.  This is not a budgeted request but will be paid out ofthe 2024 General Fund.  Council Member Roth made a motion to approve the Public Works Warehouse Restroom Remodel. Council Member Fox seconded the: motion. Motion carried unanimously. Vote: 5-0.  FIRST READING OF ORDINANCES 10. Water Department Ordinance Updates  Sidney Forsyth, Water Director, stated that the following ordinance updates related to the Section 24-25 Residential Toilet Rebate Program - Chahges the effective date of the rebate, increases the rebate amount to $75.00, and reduces the flush rate of ultra-high efficiency toilets Chapter 24 Article XV Drought Management and Response = Codifies the City's drought Section 24-8 Water Ban - This section will be listed as "Reserved" as a new language in  Water Department, summarized below were submitted for councils' approval:  to1.1 gallons per flush.  response to match the State EPD's Drought Management and Response Rules.  Chapter 24. Article XV will replace this.  4    Section 24-145 Wastewater Treatment Rates - Adds language allowing a surcharge to be applied to high concentrations of Ammonia and Total Phosphorus in permitted industrial Section 24-44 Charges - Updates surcharge rates for BOD, COD, and TSS and adds surcharge This was ai firsfreading and will be voted on at the April 18, 2024, City Council meeting.  wastewater discharges.  rates for Ammonia (NH3) and Total Phosphorus (TP).  BID AWARDPPURCHASES 11. Farm Tractor Rebuild  Mr. Forsyth stated that the Water Department operates two (2) 1993 John Deere model 4760 farm tractors for thel biosolids land application program. The tractor with the most operating hours, approximately 10,000, needs a major overhaul of the engine, hydraulic systems, electronics, After repeated solicitation of quotes toj perform this work, the only responsive quote is from Ag-Pro Companies ofRome, GA for aj price of $32,055.73. It was recommended to award this work to. Ag-Pro for a not-to-exceed price of $37,000.00. This is a budgeted maintenance item to Council Member Hodge made a motion to approve the Farm Tractor Rebuild. Council Member Fox seconded the motion. Motion carried unanimously. Vote: 5-0.  bodywork, and cab operating systems.  be paid from account 505.3330.52.2360.  12. City Hall HVACR Replacement  Mr. Porta stated that the HVAC: system in the Council Chambers recently failed, resulting in an emergency repair conducted by Mike. Jones Heating and Air. The replacement cost oft the system is $18,518.62. This request is not budgeted but was recommended for approval. Mr. Porta stated that this new equipment will be reused in another department or the new Council Member Cooley made à motion to approve the City Hall HVAC Replacement. Council Member Fox seconded the: motion. Motion carried unanimously. Vote: 5-0.  City Hall.  13. Duty Weapons Equipped with Optics  Frank McCann, Police Chief, stated that the Police Department is requesting approval to purchase a new-inventory of pistols equipped with optics-(Red Dot Sights) to replace the current inventory of pistols. The existing inventory of pistols will be sold back to the distributor to reduce the cost oft this transition. This transition will require the purchase of compatible holsters, 30,000  rounds of 9MM ammunition, and weapon-specific training.  The costs oft these guns, holsters, ammunition, and training are, as follows:  (70) Glock 47, Gen 5 pistols w/ Red Dot Optics.$65,010.40  (70) Compatible Holsters - $10,185.00  5    (20) Glock 43X (backup weapons) -$ $7,138.00 (20) Holosun Red. Dop Optics-$ $6,500.00 (20) Compatible Holsters $1,180.00 Red Dot Instructor Training - $1,200.00 (Glock)  Training Amm - 30,000 rounds of9MM-$7,627.30 (Gulf States Distributors)  Total Costi is $99,040.70 Buyback Information: (60) Glock 17 trade value $17,000.00 (9) Glock 43 trade value $2,115.00 Total Trade Value is $19,215.00  The total cost oft this purchase and transition is $79,825.70.  Council Member Fox made ai motion to approve the Duty Weapons Equipped with Optics. Council Member Roth seconded the motion. Motion çarried unanimously. Vote: 5-0.  14. Heat Fusion Equipment Purchase  Michael Dickson, Gas Director, stated that the Gas System is requesting the purchase ofa McElroy heat fusion system designed toj join 4-inch and 6-inch polyethylene pipes. Three bids were requested and Consolidated Pipe and Supply ofLawrenceville, Georgia submitted the low bid of$13,405.00. This is a budgeted item and Council's approval to accept this bid was Courcil Member Fox made a motion to approve the Heat Fusion Equipment Purchase Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  recommended.  RESOLUTIONS  15. MGAG Election Committee Delegate Appointment.  Mr. Dickson stated that this resolution appoints the Gas Department Superintendent to serve as the City's voting delegate on the Municipal Gas Authority of Georgia's Election Committee. Ita also appoints the Assistant Gas Superintendent to serve as the alternate voting delegate. The Council Member Roth made ai motion to approve the MGAG Election Committee Delegate Appointment. Member Hodge seconded the motion. Motion carried unanimously. Vote: 5-0  council's approval of this resolution was recommended.  Reference Resolution #13-24  16. Abandonment of Easement on Mimosa Lane  Mr. Dickson stated that this Resolution is to abandon an easement on Mimosa Lane. This property is being developed, along with adjacent parcels, and the gas easement is no longer  needed.  6    Council Member Fox made ai motion to approve the Abandonment ofl Easement on Mimosa Lane. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Resolution #14-24 17. Creation of] Festival Zone- creation of festival zones for:  Lillie Read, Downtown DevelopmentAuthonty Director, stated there is a request for the  April 27- Black Bartow Events Spring Day Party (12-8 PM) Septèmber 14. - Black Bartow. Events Sip N Shop (12-8 PM)  Staff recommended approval.  Council Member, Cooley made a motion to approve the Creation of] Festival Zone. Council  Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Resolution #15-24 CONTRACTSLAGREEMENTS  18. Approval of Firm for Downtown Long-Range Plan  Ms. Read stated that the Downtown Development Authority Board recently received and After a discussion and evaluation oft the proposals, the board has recommended TSW Designs toimplement the project. Theirproposal was the most comprehensive concerning meeting the RFP The cost is $95,000.00, which is the amount budgeted for the plan. 50% of the cost is being paid for by Appalachian Regional Commission grant funds. The remaining 50% of the cost is being split between the City, County, CVB, and DDA and those funds have already been Per ARC procurement: requirements, City Council does need to approve the recommended Council Member Fox made a motion to approve the. Approval of Firm for Downtown Long- Range Plan. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-  reviewed six-responses to their RFP foral Downtown Long-Range Plan Update.  scope and fell within the budgeted amount.  contributed.  firm. Staffrecommended approval.  0. ADDED ITEM  19. Red Door Food Pantry MOA  Keith Lovell, City Attorney, stated that the MOA is to establish the terms and conditions under which Cartersville City Schools agrees to ptovide access to the food service area and food storage areas oft the previous Cartersville Primary School to Red Door Food Pantry for the Council Member Roth made ai motion to approve the Red Door Food Pantry  receivihg and warehousing of food pantry inventory.  7    MOA. Council Member Hodge seconded the motion. Motion carried unanimously. Vote: 5-0.  ADJOURNMENT  With no other business to discuss, Council Member Cooley made a motion to adjourn.  Meeting Adjourned at 7:23 P.M.  /s/ Matthew. J. Santini Mayor  APTEST: /s/ Ashley Peters Deputy City Clerk  artersuille ts7.1850  8