CEDARTOWN CITY COMMISSION REGULAR COMMISSION MEETING SEPTEMBERI 12,2016  Commissioners Present:  Larry Odom, Chairman Dale Tuck, Chair Pro-Tem Andrew Carter Matt Foster Jordan Hubbard Bill Fann, City Manager Carey Pilgrim, City Attorney Carol Crawford, City Clerk  Also Present:  MEETING CALLED TO ORDER allegiance to the United States Flag. AGENDA & MINUTES APPROVED  Commission Chairman Larry Odom called the meeting to order. Reverend Tony Davis of Glad Tidings Church of God in Christ gave the invocation, which was: followed by the pledge of  On motion by Commissioner Hubbard, seconded by Commissioner Foster, all voting "Aye" none voting "No" the Commission approved the current agenda, the Commission meeting minutes and executive session meeting minutes of August 8, 2016 and the Work Session minutes of  September 6, 2016.  DELEGATE - CHRIS MCKELVEY  Chris McKelvey appeared before the Commission regarding a soccer facility or improvement for a soccer facility for the children of Cedartown. Mr. Kelvey spoke about the participation of 200 children in the recreation soccer program. City Manager Fann advised that aj plan is inj place for DELEGATE-TAMAKA HUDSON, CHAMBER EXECUTIVE DIRECTOR Tamaka Hudson appeared before the Commission to share the following:  a soccer facility.  September 20, 2016-H Healthcare 2017 changes for Local Governments 61 to 7:30 p.m. at Georgia Department of] Economic Development - Tourism Product Development New Welcome to Polk County, Georgia" signs are being installed. Two Part Webinar on preparing for the overtime rule on September 29th.  the Georgia Department ofLabor. Resource Team Program for communities. Political Forum - September 27th.  State of the Community Address - October 25, 2016 Boots and Pearls Event - December 10, 2016    MANAGERS REPORT  The date for the 2016 Christmas Parade has been set for Thursday, December 1swith the Christmas tree lighting ceremony that same week on Tuesday, November 29th. Both Our 2017 Budget process is well under way with department managers having submitted their first drafts for review and most have submitted their five-year capital projections as well. We do not foresee any major changes and the process should proceed smoothly according to the Budget Calendar you have been provided starting with the approval of Our GICH committee will travel to Gainesville on September 20th and 21St for the semi- Phase I of the police department renovations is nearly completed. This involved remodeling of the main bathroom and converting some oft the oldj jail space to interview rooms. We will continue conversion ofthe old jail space as funds become available. The annual Fall Festival downtown is scheduled for Saturday, October 15t beginning at 9 The City Attorney and I are working through the final details ofa lease agreement with Verizon for their new tower project in the industrial park and that project should begin On. Joseph Martin'sr monthly report you will notice that there are two new: solar projects tol begin construction on vacant GEO Chemical property and ai new commercial development is set to come before you next month following consideration by the Planning Commission on September 26th. Also ofnote in the Administration report is the issuance ofs seven new business licenses including that of the Best Western Inn & Suites. Both. Joseph and Don tell me that there has been extensive renovations to the hotel and it The final red tape for the Vinings Townhouse development on the bypass should be cleared tomorrow with the approval ofas sewer easement by the Polk School District and  events will begin at 6j p.m.  the millage rate.  annual meeting with other GICH cities.  a.m. Ramona has already signed up several vendors for the event.  soon.  will be a great asset for our visitors.  we: should see construction on that project beginning soon as well. APPOINTMENT TO THE HOUSING AUTHORITY BOARD  A motion was made by Commissioner Hubbard, seconded by Commissioner Carter, all voting "Aye" none voting "No"t to appoint Beverly Smith to fill the position left vacant by Mary Callins  on the Cedartown Housing Authority Board. PARTIAL BOND REFINANCING  City Manager Fann explained the bond issue refinancing option with a savings of $245,000 or more. The savings would be a lump sum savings. A motion was made by Commissioner Tuck, seconded by Commissioner Foster, all voting "Aye" none voting "No" the Commission gave the POLK COUNTY FOSTER PARENT ASSOCIATION LEASE AGREEMENT-ONE A motion was made by Commissioner Hubbard, seconded by Commissioner Tuck, all voting "Aye" none voting "No" to approve the Polk County Foster Parent Association Lease Agreement  authorization to proceed with the partial bond refinancing.  DOOR POLK at One Door Polk.    MILLAGE RATE  A motion was made by Commissioner Hubbard, seconded by Commissioner Foster, all voting  "Aye" none voting "No" to approve the 11.286 proposed millage rate.  LEAF VAC MACHINE  A motion was made by Commissioner Tuck, seconded by Commissioner Carter, all voting "Aye" none voting "No" the Commission approved the low bid from ODB in the amount of  $30,421.  CDBG BIDS FOR SEWER PROJECT final bid review by staff and the City Engineer. TRANSIT ALLIANCE AGREEMENT  AI motion was made by Commissioner Foster, seconded by Commissioner Tuck, all voting "Aye" none voting "No" to reject all bids for the CDBG sewer project at this time and request a  A motion was made by Commissioner Hubbard, seconded by Commissioner Carter, all voting "Aye" none voting "No" to approve the agreement with the Transit Alliance Group for provision BEER PACKAGE LICENSE APPLICATION: - GUNJANSINGH - FLEET MART A motion was made by Commissioner Hubbard, seconded by Commissioner Tuck, all voting "Aye" none voting "No" the Commission approved the beer package license application for  ofDHS transit trips from July 1,20161 to. June 30, 2017.  LOCATED AT 1016 EAST AVENUE  Gunjan Singh for Fleet Mart located at 10161 East Avenue.  COMMISSIONERS REPORTS  Commissioner Carter is glad to see One Door Polk full.  Commissioner Foster stated that he was glad to see everyone here tonight. Commissioner Hubbard reminded all oft the GMA meeting in Rome on Wednesday,  September 14th.  ADJOURN adjourned.  At 7:00 p.m., there being no further business for consideration, Commissioner Hubbard moved toa adjourn, Commissioner Foster seconded, all voting Aye" none voting "No" the Commission  APPROVED:  LARRY ODOM, CHAIRMAN CEDARTOWN CITY COMMISSION  ATTEST:  CAROL CRAWFORD CITY CLERK