Buford City Commission  February 6, 2023  The regular monthly meeting was. held on February 6, 2023 at Buford City Hall and all Chairman Beard called the meeting to order at' 7:00 p.m. and Mr. Burge led the Pledge of Motion by Mr. Weeks, seconded by Mr. Burge to approve the agenda for the February 6,  Commission members were present.  Allegiance.  2023 Commission meeting as presented by staff.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to adopt the minutes from the January 2, 2023  regular meeting as presented by staff.  Ayes 3 Nays 0  Chairman Beard recognized Brian Hill for his twenty (20): years ofs service with the City. Chairman Beard stated that this portion oft the meeting would be: set aside for public  hearings. Special Use Permits:  #SUP-23-01: Robert Southerland requests a special use permit for the property located at 5290 Shadburn Ferry Road. The special use permit requested is to allow outside storage. The applicant was] present. No one spoke against the request. Motion by Mr. Weeks, seconded by Mr. Burge to approve the request with the following conditions: 1. Outdoor storage oftrailers in areas that do: noti impede fire and safety access. Minimum of22 feet of clearance required. The applicant shall provide a site] plan tos scale showing where the trailers are tol be parked to confirm minimum 2. Outdoor storage ofjunk parts, trash, or related equipment shall be prohibited. 3. All exterior parking of vehicles and trailers shall be located on hard surface designated striped parking spaces. No parking of vehicles or trailers on grassed 4. The trailers shall be stored in the 12 parking spaces adjacent to Shadburn Ferry  clearance.  areas. Road. Ayes 3 Nays 0  7  fes  1  Aih    #SUP-23-02: BBC Investment Group, LLC requests a special use permit located at 79 Moreno Street, being parcels 7-295A-035 and 7-295A-128. The special use permit requested is to allow secondary residential housing. Reiner Retig spoke on behalf oft the applicant. No one spoke against the request. Motion by Mr. Burge, seconded by Mr.  Weeks to approve the request with the following conditions:  1. The development shall consist of up to 81 retail units ont the first floor and up to 16 2. The applicant shall submit a complete site plan and an enhanced landscape/hardscape plan for review by thel Planning Director showing harmony with the historic downtown character prior to the submittal oft the land disturbance 3. The approval of the special use permit does not provide approval of variances to the City of] Buford's Zoning Ordinance or Development Regulations. 4. Prior to issuing any subsequent permits, the applicant shall submit architectural elevations similar to the architectural illustrations provided with the special use permit application. The architectural elevations shall incorporate features found on buildings in and around Main Street or similar historic architectural elevations in character with the area. The final architectural plan shall be approved by the 5. Tore reduce the side setbacks up to 0' subject to the approval of each property 6. Toj provide steps for pedestrian access to Moreno Street sidewalks.  total residential units.  permit application.  Planning Director.  owner and as approved by the City.  Ayes 3 Nays 0  #SUP-23-03: BBC Investment Group, LLCI requests a special use permit located at 79 Moreno Street, being parcels 7-295A-036. The special use permit requested is to allow secondary residential housing. Reiner Retig spoke on behalfofthe: applicant. No one spoke against the request. Motion by Mr. Weeks, seconded by Mr. Burge to approve the 1. The development shall consist of up to 8 retail units on1 the first floor and up to 16 landscape/hardscape plan for review by the Planning Director showing harmony with the historic downtown character prior to the submittal ofthe land disturbance 3. The approval ofthe special use permit does not provide approval of variances to the City ofBuford's Zoning Ordinance or Development Regulations. 4. Prior toi issuing any subsequent permits, the applicant shall submit architectural elevations similar to the architectural illustrations provided with the special use permit application. The architectural elevations shall incorporate features found on buildings in and around Main Street or similar historic architectural elevations in character with the area. The final architectural plan shall be approved by the 5. To reduce the side setbacks up to 0' subject to the approval of each property 6. To provide steps for pedestrian access to Moreno Street sidewalks.  request with the following conditions:  total residential units.  2. The applicant shall submit a complete site plan and an enhanced  permit application.  Planning Director.  owner and as approved by the City.  2  - AN  8    Ayes 3 Nays 0 Annexations:  Plat #644/#Z-22-33: BBCI Investment Group, LLC requests annexation and rezoning for the property located at 6191 New Bethany Road from AR-III to R-100. JeffN Mahaffey spoke on behalf oft the applicant. He stated the property consists of30.25 acres and they are proposing to develop 22 single-family residential lots. Mr. Mahaffey said all houses would have 3-car garages. Hall County did not object to this annexation and rezoning. No one spoke against the request. Mr. Weeks stated that he had an interest in the property at one time and would abstain from voting. Motion by Mr. Burge, seconded by 1. All homes shall be constructed with four (4) sides ofbrick or stone with accents not to exceed 20% on each elevation; provided that ifthe gable area ofany elevation exceeds 20%, the entire gable areai may consist of accents. Accents shall include brick, stucco, rock, shakes, hardiplank, and concrete siding as 2. All front, side and rear yards shall be sodded and shall have two (2) 3-inch 3. All homes shall have ai minimum gross. heated floor area of3,400 square feet exclusive of garages or basements. All homes shall have a minimum ofthree (3) car garages. At least two (2) car garages shall be side entry, the third garage, if not side entry, may not be located on1 the front elevation of the home, but shall be either (a)i in a carriage house or (b) a street facing but located to the rear oft the two (2) side entry garages and may be separate from the house. 4. The driveway shall be a minimum width of 14 feet in width to expand to 18 feet in width within 25: feet oft the front elevation of the home. 5. Per sections 1400 and 1401, City ofBuford Zoning Ordinance, lot widths, setbacks, and lot areas shall comply with R-100 standards. 6. New Bethany Road shall be improved to Buford City Development Regulation standards. Roadway engineering plans shall be reviewed and approved by the City Engineer for compliance with roadway improvement standards prior to the  Mr. Beard to approve the request with the following conditions:  approved by the Planning Director. ornamental trees planted ini the front yard.  issuance of any permits.  Ayes 2 Nays 0 Abstained 1  Plat #646: Daniel Budihardjo requests annexation and zoning for the property located at 5530Little! Mill Road from R-100 to R-100. The applicant was present. Gwinnett County did not object to this annexation and zoning. No one spoke against the request. Motion by Mr. Burge, seconded by Mr. Weeks to approve the request with the following 1. Home shall have ai minimum gross heated floor area of2800 square feet exclusive  conditions:  ofg garage or basement. Shall have a minimum 2-car garage.  9  3  35  h    2. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as approved by the  Planning Director.  3. The driveway shall be ai minimum width of.18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes 3 Nays 0  Plat #647: Randall Jarrell requests annexation and zoning for the property located at 5541 Little Mill Road from R-100 tol R-100. The applicant was] present. Gwinnett County did not object tot this annexation and zoning. No one spoke against the request. Motion by Mr. Weeks, seconded by Mr. Burge to approve the request with the following 1. Home shall have ai minimum gross heated floor area of 2800 square feet exclusive 2. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on1 the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as approved by the  conditions:  of garage or basement. Shall have a minimum 2-car garage.  Planning Director.  3. The driveway shall be ai minimum width of18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes 3 Nays 0  Plat #648: Fred. Jones requests annexation and zoning for the property located at 5547 Little Mill Road from R-100 to R-100. The applicant was present. Gwinnett County did not object to the annexation and zoning. No one spoke against the request. Motion by Mr. Burge, seconded by Mr. Weeks to approve the request with the following conditions: 1. The property shall be subdivided into three (3) single-family residential lots as per the site plan that was submitted with the application dated 5-12-20. 2. Home shall have ai minimum gross heated floor area of 2800 square feet exclusive of garage or basement. Shall have al minimum 2-car garage. 3. Home shall be constructed with four (4) sides brick or stone with accents not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as approved by the  Planning Director.  4. The driveway shall be ai minimum width of18 feet. 5. The front and side yards shall be sodded. 6. Shall plant two (2) ornamental trees ini the front yard.  Ayes 3 Nays 0  9  4      Plat #649: Kevin and Liana Robles request annexation and zoning for the property located at 3529: North Bogan Road from AR-III to RA-200. The applicants were present. Hall County did not object to the annexation and zoning. No one spoke against the request. Motion by Mr. Burge, seconded by Mr. Weeks to approve the request with the 1. Home shall have ai minimum gross heated floor area of 2800 square feet exclusive 2. Home shall be constructed with four (4) sides brick or stone with accents' not to exceed 20% on the front, side and rear elevations. Accents shall include brick, stone, stucco, rock, shakes, hardiplank and concrete siding as approved by the  following conditions:  ofg garage or basement. Shall have a minimum 2-car garage.  Planning Director.  3. The driveway shall be ai minimum width of18 feet. 4. The front and side yards shall be sodded. 5. Shall plant two (2) ornamental trees in the front yard.  Ayes 3 Nays 0  Chairman Beard stated that this concludes the public hearing portion oft the meeting. Motion by Mr. Weeks, seconded by Mr. Burge to approve final plat for Buford Commerce Park  and road dedication ofl Maple Avenue.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to approve renewal of contract for probation supervision and rehabilitation. services with Professional Probation Services,  Inc. Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to approve contract with Equifax Workforce Solutions, LLC to provide unemployment cost management services.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize City Manager and City  Attorney to purchase property as presented.  Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to approve purchase of mobile home located on 545 Copper Street, parcel ID: H7296M044, ini the amount of $130,000.  5      Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to approve 2023-2024 workers compensation renewal package with Summit Insurance and Broker/Agency Sterling,  Seacrest and Pritchard. Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to adopt resolution with Buford Housing Authority allowing students relocated to temporary housing to remain in Buford City  Schools while new Housing Authority units are being constructed.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to approve Memorandum of Agreement for roadway lighting with Georgia Department ofTransportation for development located  at 940 Gainesville! Highway.  Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to authorize City Manager to dedicate parking spaces on South Harris Street between Jones Alley and Main Street as  "Deliveries Only" and determine times for such use.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to approve contract with Breaux & Associates, LLC: for design services for the new Buford High School stadium.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize City Manager toj proceed with purchase and installation of] Phase 2 ofthel Buford High School baseball bleacher addition project using the City's Construction Manager, Charles Black Construction.  Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to approve surplus items as presented and authorize City Manager to list items on Govdeals.com and other markets.  b    Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment #2 in the amount of $487,716.77 and payment #3 ini the amount of $49,974.561 to. John D. Stephens, Inc. for  Waterworks Road water main relocation project.  Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to authorize change order #1 and payment #3 ini the amount of$103,279.10 to Ohmshiv Construction, LLC: for Shadburn Ferry  Road improvements project.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment #20 ini the amount of$863,180.99 tol Ruby Collins, Inc. for water plant expansion project.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment #4 in the amount of $74,250.00 to Ceds Construction Co., Inc. for Hamilton Mill Road gas replacement  project. Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to authorize payment of Invoice #3 ini the amount of $3,348.00 for Buford Southside Water Treatment Plant Office Building project  to Charles Black Construction Co., Inc.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment of] Invoice #3 int the amount of $29,052.00 for Buford sidewalk repairs at Buford City Hall to Charles Black  Construction Co., Inc. Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment #3 in the amount of $183,137.00 for Buford High School baseball restrooms project and payment #4 in the amount of $412,475.00 for Buford Middle School addition and renovations project to  Charles Black Construction Co., Inc.  7 -  69  B    Ayes 3 Nays 0  Motion by Mr. Weeks, seconded by Mr. Burge to authorize payment ofInvoice #5 int the amount of$144,612.00: for New Street relocation project to Charles Black Construction  Co., Inc. and utilize SPLOST funds and general funds.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment ofInvoice #2 int the amount of $60,172.74 to Charles Black Construction Co., Inc. and Invoice #4 in the amount of $57,901.36 to. John D. Stephens, Inc. for Buford High School stadium project.  Ayes 3 Nays 0  Motion by Mr. Burge, seconded by Mr. Weeks to authorize payment ofI Invoice #1 int the amount of $340,046.00 to Charles Black Construction Co., Inc. and authorize payment #1 for concrete pipe/supplies to Foley Products Company in the amount of $88,755.00 for  Robert Bell Parkway road repair project and utilize SPLOST funds.  Ayes 3 Nays 0  Mr. Kerlin gave the City Manager's Report. Mr. Jay gave the City Attorney's Report.  After a brief discussion with the audience, motion by Mr. Burge, seconded by Mr. Weeks  to adjourn. Ayes 3 Nays 0  Phillip Beard, Chairman B  Bradley W. Weeks, Commissioner  ks City Clerk Date  wege a-b-23  8