City Council Meeting, City-Hall - Council Chambers July 2, 2024  6:Q0 P.M. - Work Session/7:001 P.M.- Council Meeting  WORK SESSION  Mayor Matthew Santini opehed. the Work Session at 6:02 P.M. Council Mémbers discussèd each Jim Croft came forward to give an overyiéw of-the proposed design for the new City Hall.  item from the agenda with corresponding Staff Members. *  Mayor Santini closed Work Session at 6:43 P.M.  OPENING MEETING  Mayor Santini called thé-Council Meeting to order at 6:59P.M.  Invocation by Counci Mémbef Roth.  Pledge of Allegiance-led by Couricil Member'Hodge.  .t  The City Council met in Regular Session with Matthew Santini, Mayor, presiding, and the following-present: Kari Hodge, Council Member Ward One; Cary Roth, Council Memiber Ward Three; Calvin Cooley, Council Member Ward-Four; Alyssa Cordell, Council Member Ward Six; Dan Porta,  City Manager; Julia Drake,-City Clerk; and David Archer, Assistant City Attorney,  Absenf: Jayce Stepp, Council Member-Ward Two Via Phone: Gary Fox, Council Member Ward Five  REGULAR AGENDA  COUNCIL MEETING MINUTES  1. June 20, 2024, Council Meeting Minutes  Council Member Roth made a motion to approve the minutes from the June" 20, 2024, Council Meeting. Council Member Hodge seconded the motion. Motion carried unanimously. Vote: 5-0-  APPOINTMENTS  2. Appointment of Fire Chief  Dan Porta, City Manager, stated Scott Carter, our current Fire Chief, will be retiring at the end of this month from the City of Cartersville after twenty yéars of service. It was recommended to-appoint Council Member Cordell made a motion to appoint Hagen Champion as the Fire Chièf effective August 1, 2024. Council Member Roth seconded the motion. Motion carried unanimously. Vote:5-0 Julia Drake, City Clerk, swore in Mr. Champion as the new Fire Chiefeffective August 1 2024,  Hagen Champion as the new Cartersville Fire Chief effective August 1,2024.    Mr. Champion took the opportunity to thank the Mayor, Council, arid Management for the opportunity to serve as Fire Chief. Additionally, he thanked his team and statéd it was an honor to serve  the City of Cartersville.  PUBLIC HEARING - 2nd READING OF ZONINGAMNEXATION REQUESTS  3. AZ24-03: 1440 Hwy 113  Randy Mannino, Planning and Development Director; stated the applicanf fequests annexation of two (2) tracts identified as Tax Parcel 0055-0873-005 containing 0.42 +/- acres and Tax Parcel 0055- 0873-006 containing 0.48 +/s acres. These parcels are in Land Lot 873 ofthe 4th District, 3rd Section, Staff members are not opposed to the annexation or zoning. Planning Commission recommended  and are zoned A-1,Agricultural. The proposed zoning is H-I, Heavy Industrial.  approval.  Mayor Santini opened the public,hearing for the zoning portion of the application. Karl Lutjens, 114 Old Mill Rd., came forward to represent the appliçation.  With no one else to come forward to speak for or against the zoning portion of the application, the Mayor Santipiopened the public hearing for the annexation portion oft the-application and stated- that comments made for the zoning.portion would be carried over and reflected for the annexation  public hearing was closed.  portion of the appliçation. the public hearing was closed.  With no one else to come forward to speak for or against the annexation portion of the application, Council Member Hodge made a motion to approve the annexation portion of AZ24-03. Council Council Member Hodge 'made a motion to approve the zoning portion of AZ24-03. Coyncil  Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0 Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Ordinance #'s 29-24 and 30-24 4. AZ24-04; Walnut Grove Rd. at Cummings Rd.  Mr. Mannino stated the applicant requests the de-annexation ofa portion of the property on Walnut Grove Road at Cummings Road identified as Tax Parcel C074-0002-001 containing a total of 1.00 +/- acres. The subdivided tract to be de-annexed contains 0.29 acres +/-. This parcel is zoned P-I, Ifapproyed, the de-annexed tract will be combined with the larger development tract, Parcel ID Staff members are not opposed to the de-annexation. Planning Commission recommended  Public Institutional. 0073-0735-001. approval.  2:    Mayor Santini-opened the public hearing.  Mr. Lutjens came forward to represent the application. With no further comments, the public hearing was,closed.-  Council Member Roth made a motion to approve the AZ24-04. Council-Member Cordell'seconded  the motion. Motion carried unanimously: Vote: 5-0  Reference Ordinançe # 31-24 BID'AWARD/PURCHASES  5. City View - Annual Software Maintenance Invoice for CityView Software for $24,112.23.  Mr. Mannino stated approval was recommended for the payment of Harris.Computer Systems Council Member Cordell made a motion,to approve the City View Annual Soflware,Maintenatiçe Inyaice. Council Member Cooley seconded the motion. Motion carried unanimously. Vote: 5-0  6. Electric Department Office Furniture  Freddy Morgan, Assistant City Manager, stated Office Furniture Expo has provided the cost to furnish the renovated Electric Department facility in the amount of $86,206.75. This amount covers Council Member Cordell made a motion to approve the Electric Department Office Furniture Purchasè. Council. Member Roth seconded the motion. Motion carrièd unahimously. Vote: 5-0  delivery, assembly, and installation in the facility.  SECOND READING OF ORDINANCES  7. Amendment to Utilities Ordinance Regarding Electric Rates  Mr.Morgan stated the proposed budget includes increases to electric rates. The Electric Department is proposing a rate increase based on the rate study provided by Electric Cities of Georgia and analysis of costs by staff due to general operations of the electric department increasing and increased costs of power generation. The proposed changes include an increase in the base rate of all rate classes. These Council Member Cordell made a motion to approve the Amendment to Utilities Ordinance Regarding Electric Rates as amended. Council Member Roth seconded the motion: Motion carried  changes were recommended for approval.  unanimously. Vote: 5-0  Reference Ordinance #'s: 32-24 and 33-24  CONTRACTS/AGREEMENTS  8. Architectural Services Agreement for Depot Restroom Addition and Renovation  Mr. Morgan stated this contract is for the architectural services with E Dunay Design for the Depot restroom addition and renovation in the amount of $29,100.00 with provisions for additional services.  3    Council Member Cordell made a motion to approve the Architectural Services Agreement for Depot Restroom Addition and Renovation. Council Member Cooley seconded the motion. Motion  carried unanimously. Vote: 5-0  9. Futura GIS Software License and Support Agreement  Mr. Morgan stated Futura Systems has evaluated our Electric system CAD data and provided the cost to provide software to migrate and store our existing Electric CAD data in an ESRI GIS environment. The agreement amount is $132,237.50 and covers FieldPro inspection and staking, Council Member Cordell made a motion to approve the Futura GIS Software License and Support Agreement onçe the legal department approves. Council Member Roth seconded the motion. Motion  systems, GIS/taking/FieldPro training, and upfront licenses.  carried unanimously. Vote: 5-0 10. Tree Trimming Services Contract  Mr. Morgan stated an RFP for tree trimming services was initiated by the Electric Department and they receiyed (4) four qualified bids. A panel of four evaluated the proposals and have recommended that we enter into an agreement with Bison Tree Services to perform tree trimming mâintenance and service for our Electric system. Approval was recommended to move forward with Bison Tree Services Council Member Roth made a motion to approve the Tree Trimming Services Contract. Gouncil Mr. Porta took a moment to thank Mr. Morgan for his time and dedication in managing the Electric  as our designated tree trimming servicer.  Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0 Department and welcomed Tom McKee as the new Electric Department Director.  11.Structural Analysis for 191 N. Erwin Street  Mr. Porta stated to verify if the, two,existing walls of the old fire station can be sayed, we need to hire Croft and Associates to work with a structural engineer to assist. The cost for this work is $9,400 CouncilMember Cordell made a motiori to approve the Structural Analysis for 19N. Erwin Street.  and is recommended for your approval..  Council Member Roth seconded the motion. Motion caryied unanimously. Vote: 5-0  12. Water Department Cleaning Services Agreement  Sidney Forsyth, Water Department Director, stated the Water Department treceived bids forj janitorial and cleaning services for the new Bob Jones Water Department Administrative Complex. The lowest bid, meeting all cleaning requirements, was from Stratus Building Solutions, for a price of $870.00 pér month. This agreement requires a 12-month, renewable service contract. Approval of this service Council Member Cordell made a motion to approve the Water Department Cleaning Services Agreement. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  agreement was recommended  F  SURPLUS EQUIPMENT  13. Surplus and Sale of Fire Trucks  4    Scott Carter, Fire-Chief, stated the two newest-fire-rucks are almost ready to-go into seryice for emergencies. At that time, we would like to surplus two of our older trucks. The first one is a 2001 Pierce'Saber with VIN#4PICIO2VAA0IO, and the second one is a 2002 Pierce Saber with VIN # 4PICT02U12A002543. We'd like to sell thése trucks to Union County for use by their volunteer fire department. Union County has shown interest in purchasing these trucks and has offered $10,000.00 for each. They have assured' us that these trucks would be' put to good' use and would greatly benefit the county. After researching their value through our Pierce Dealer and Fire Trader, we found that their fair market value ranges from $5,000.00tos $15,000.00 each. We proposeto sell both trucks to Union County for a total price of up to $20,000.00. If approved, we would then ask for authorization from the legal Council Member Cordell made a motion to approve the Surplus and Sale ofFire" "Trucks. Courcil  team to handle the sale of these surplus fire trucks ini their current condition. Member Cooley seconded the motion. Môtion carried unanimously, Vote: 5-0' F  BID AWARD/PURCHASES 14. Appliance Paçkage for Station 5  Mr. Carter stated that approval was requested to purchase. the ten-piece appliance package for Fire Station #5 from Cartersville's Sam Franklin for $18,049.90. This package includes all the necessary appliances except for the Gear Washer for protective equipment. Sam Franklin is our preferred vendor, as they can match the appliances we have installed in our other, stations and are able to handle local maintenance warranties. This purchase falls within our construction budget under the FFE (Fixture, Council Member Hodge made a motionto approve the. Appliance Package for Station 5. Council Mr. Carter thanked everyone for the amazing opportunity to serve the City of Cartersville and Mr. Porta thanked Mr. Carter for his time and commitment that he had given to the City and  Furniture, and Equipment) line item.  Member Roth seconded the motion. Motion càrried unanimously. Vote:5-0  stated it) had been a pleasure.  wished him the best in his future endeavors. 15. Equipment Trailer Purchase  Michael Dickson, Gas Department Director, stated the Gas System is requesting the purchase ofa twenty-two foot, 8-ton, Better Built equipment trailer to support our recently approved fourth crew. Rinehart Equipment Co. of Rome, GA is the sole source provider in our area for this brand and type of trailer, and they submitted a bidaf$12,635.00. This isnot a budgeted item but will'be paid for with Gas Council Member Cordell made a motion to approve thé Equipment Trailer Purchase. Council  revenues and Council's approval to àccept this bid was recommended. Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  :.  16. Contractor Labor for Tapping'and Stopping  MrDickson'stated to install the natural gas service line for the SK Battery America projedt, we rieed to tap and stop two 12-inch line stopper fittings. The Gas System does not have the. necessary tools-or expertise for this' opèration, sO we have requested a quote from the manufacturer's contractor; S.J.  5    Patterson Company, LLC. They have offered to perform the tapping and stopping operation for $28,962.00. S.J. Patterson has successfully completed similar operations and construction projects for the Gas System in the past. This cost is within our budget, and we recommend the council's approvalof Council Member Hodge made a motion to approve the Contractor Labor for Tapping and Stopping. Council Member Roth seconded the motion. Motion carried unanimously. Vote: 5-0  this quote.  17.12-inch Main Relocation  Mr. Dickson stated that at the Council meeting on June 20, 2024, the City Gouncil approved an easement for the construction of the project mentioned above with specific conditions. One of these conditions required the Gas System to move an existing 12"HP steel natural gasi main that would conflict with future improvements to an existing driveway accessing the property owner's parcel. The Gas System requested proposals fort this relocation from.three (3) contractors experienced in the construction of natural gas facilities. Two (2) proposals were réceived, and the lowest proposal of $96,641.00 was submitted by Southeastern Natural Gas Services of Rome, Inc. ofLindale, Georgia. A tabulation of the proposals is attached. Southeastern Natural Gas Services of Rome, Inc. has successfully completed numerous projects for the Gas System in thepast and is fully capable ofs satisfactorily completing this project. Therefore, the Gas System recommends that the City Council award the construction of this project to Southeastern Natural Gas Services of Rome, Inc. fora total-amount of $96,641.00. This is a Council Member Cordell made a motion to approve the 12-inch Main Relocation. Council Council Member Cooley made a motion to add two (2) items to the agenda. Council Member  budgeted item, and Council's approval was recommended.  Member Cooley seconded the motion. Motion carried unanimously. Vote: 5-0 Hodge seconded the motion. Motion carried unanimously. Vote: 5-0  18. Yard Waste Garbage Cart Purchase  Wade Wilson, Public Works Director, stated the Solid Waste Division ofPublic Works received two quotes from responsive garbage cart suppliers for 200-yard waste (greén) carts. The best price is from This is a budgeted item and Public Works recommends approval to purchase these garbage carts Council Member Cooley made a motion to approve the Yard Waste Garbage Cart Purchase. Council Member Cordell seconded the motion. Motion carried unanimously, Vote:5-0  Otto Environmental Systems for a total price (including shipping) of$11,210.00.  from Otto Environmental Systems.  19. GDOT PI No. 0016628, Grassdale Road Improvements  Mr. Wilson stated the City of Cartersville has been requested to submit a Sponsor's Recommendation Letter for the Transportation Alternatives Program (TAP)grant process inc conjunction with local endorsement of the project framework agreement (PFA) from GDOT. There has been $3,506,749,00 approyed for the construction and associated utility work through the Transportation Alternatives Program (TAP) grant. This grant is an 80/20 grant meaning the grant covers 80% of the total cost with there being a20%loca) match between the City ofCartersville and Bartow County with  each contributing $350,674.90 or 10% of the overall construction costs.  6    The Sponsor's Recommendation Letter states that the City of Cartersville will retain the services of a consultant for construction oversight for $193,440.00, which is proposed with Supplemental Agreement #4 through Sputheasterh Engineering. The $193,440:00 for coristruçtion oversight will count towards'the overall local'match and will beanon-budgeted' item that would be paid forby SPLOST'and Public Works recommended approval of the" Sponsor's Recommendation Letter and,Supplemental Agreement #4 to keep-this project moving forward through bid awatd and construction. Council Member Roth made a motion to approve the GDOT PIN No. 0016628, Grassdale Rd. Improvements. Council Member. Hodge seconded the motion. Motion carried unanimpusly. Vote: 5-0  split evenly between Bartow County and the Cily.ofCartersville.  s7  ENGINEERING SERVICES  20. Lee Street and Etowah - Drive Stormwater Engineering Services  Mr. Wilson stated several years ago, the City ofC Cartersville purchased property near the intersection of] Etowah Drive and Lee Street by utilizing FEMA flood grants-due, to repetitiye flooding of structures in this area. Though demolition of structures located on these properties has reduçed the impervious area, it hâs beeni reported that flooding! has occurred downstream ofthis city property. The city feels that additional measures may be taken to reduce impacts of flopdwater during larger storm events. This-will, include a small regional pond that will also be used as a pockèt park. To proceed with this concept, Public Workshasr reached out to a local designfirm, ConsolidatedTehmologies.me/(CID,foraP proposal to perform engineering services design for storm drainage improvements and park design on this  property.  The agreement from, STMinc investigations, survey services,  development of civil documents and includes field services,id services, and some miscellaneous çonstruction  assistance.  The agreement for these services is $45,000.00. Public Works would ufilize America Resçue Plan Act (ARPA) Funds for this project. To qualify for these funds, we feel that this project would help our stormwater division "manage, reduce, and recapture stormwater" drainage that'would result in reduced flooding at this location., Therefore,this project would meet the requirements for eligibility ofARPA Council Member Cordell made a motion to approve the Lee Street ând Etowah Drive Stormwater Engineering Services. Council.Member Cooley seconded the motion. Motion carried unanimously.  funds. This is a budgeted item.  Vote:5-0 ADDED ITEMS:  21. 2026 SPLOST Referendum and Resolution  Mr. Porta stated thisis the agréement and resolution pertaining to the 2026 SPLOST. Approval Council MemberHodge made a mption to approve the 2026 SPLOST Referendum and Resolution.  was recommended.  CQuncil Member Cordell seconded the motion. Motion carried unanimously. Vote: 5-0  Reference Resolution # 24-24  7    22. CMO Basement Renovation  Mr. Porta stated that Randy Cochran with Cochran's Construction has provided a quote to renovate the basement oft the City Managers Office in the amount of$19,680.00. Approval was recommended. Council Member Cordell made a motion to approve the CMO Basement Renovation. Council  Member Cooley seconded the motion. Motion carried unanimously. Vote: 5-0  OTHER  Mayor Santini stated that all City offices would be closed on Thursday, July 4, 2024, in observance of Independence Day. Additionally, the. July 4th Parade would begin at 9am in Downtown Cartersville and festivities will continue at Dellinger Park following the parade with fireworks beginning at dark. Mayor Santini asked ifthere was any other business that needed to come before the Mayor and Jason Traynor, 18 Burnt Hickory Connector, came forward to speak in regard to water testing and  Council.  the amount oftoxins in our drinking water..  ADJOURNMENT  With no other business to discuss, Council Member Cooley made a motion to adjourn.  Meeting Adjourned at 7:36 P.M.  ant  Mayor  ATTEST: JuliaDrake City Clerk  asn  8