The Carl Junction City Council met ini regular session on Tuesday October 3, 2023 at 7:001 PM at City Hall. Mayor Pro-Tem LaDonna Allen called thei meeting to order with thei following present: Mikel Burns, Rick Flinn, Billl Maguire, Bobl McAfee, David Pyle, Roger Spencer, and Hollie LaVigne. Mayor Powers was absent. Also present were City Administrator Steve Lawver, City Attorney  Mike Talley, City Clerk Alaina Wright and City Administrator Assistant Crystal Winkfield. motioned to approve the consent agenda. David Pyle seconded. All in favor. No opposed.  AGENDA  David Pyle motioned to approve the agenda as presented. Roger Spencer seconded. Alli in favor. No opposed. Roger Spencer Eric Shoaff-105 Victoria, was present to talk about the stop sign at Fir Road and Briarbrook Drive ands seei ift there would bea project report. Steve Lawver said we have no update beyond the engineers were going to discuss at three way stop and/or roundabout there. David Pylez askedi ifit were possible toa annext the area south ofFir Road so the road wouldn'tbe: split between jurisdictions. Steve Lawver said all that landi is owned by a trust and they! have been approached by developers but nothing has happened. David Pyle asked  PUBLIC FORUM  ifity would be possible to annex only the right of way and Stevel Lawver said that could be an option. APPROVALOF THE SALE OF CITY PROPERTY ATI 1203 EE PENNELL  LaDonna Allen said this item was not for specific discussion, the council just needs to approve selling the property and gets that information officially on the record. Steve Lawver said if the sale is approved, there would be a closed session in two weeks to discuss the specifics of the sale. David Pyle motioned to approved thes sale of thej property at 12031 El Pennell. Roger Spencer seconded.  Alli in favor. No opposed. ORDINANCES  Mike Burns motioned to put "AN ORDINANCE APPROVING AN AGREEMENT BETWEEN THE CITY OF CARL JUNCTION, MISSOURI AND R.E. SMITH CONSTRUCTION COMPANY TO CONSTRUCT THE CARL JUNCTION PARK SHELTER, PLAYGROUND AND. ASSOCIATED SITE MPROVEMENTS FOR THE CITY OF CARLJUNCTION, MISSOURI, IN ACCORDANCE WITH THE CONDITIONS OF THE CONTRACT, DRAWINGS, SPECIFICATIONS, ADDENDA AND OTHER DOCUMENTS LISTED IN THE. AGREEMENT FOR THE SUM OF $664,000.00; PROVIDING THE TERMS AND CONDITIONS THEREOF; AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT FOR AND ON BEHALF OF THE CITY OF CARL JUNCTION, MISSOURI" on first reading by title only. Roger Spencer Discussion: Steve Lawver said he met with RE: Smith at the end of last week and he and Clint Walton went through a value engineering exercise on downsizing the structure: ands some other changes that could be made. Stevel Lawver said they were able tot take $58,333.00 out oft the original cost indicated in the contract. Rick Flinn said in readingt the contract it doesn'tsay anything about where the saved money would go. Steve Lawver said if the contract were approved, there would be a deduct change order removing the $58,333 from the project cost and a change order adding the same amount to the playground equipment, which would result in a net zero change order. LaDonna Allen saidt two years ago when thej project was started there was $149,000 allotted for the playground and David] Pyle asked to clarify that a dollar amount is set aside for thej playground, but specific playground equipment has not been determined and Steve Lawver said that was correct. Mike Burns asked ift the contract is approved tonight would itl be approved as is or ift there would be additional changes. Steve Lawver said he didn't have an answer to that. Bill Maguire asked if we're locked into a contractor and Steve Lawver said on this we would be. LaDonna Allen asked ifthe additional funding has been secured from MoParks LaDonna Allen said we know the city has the funding available and now the council has to decide if they' 're going to approve the project. Roger Spencer asked how big the building was going tol be in the original project scope and Stevel Lawver saidi it was 40'x Rick Flinn asked ifthep proposed changes were the only changes that were possible or ifthere could be more and Steve Lawver said there could be more but they can only be minor changes. Mike Burns said the bathrooms would be great for soccer players and parents, but they might not always be there to need those bathrooms sO the decision for the pavilion shouldn't be made on bathrooms Rick Flinn motioned toj put it on second reading by title only. Bobl McAfee seconded. Alli in favor. No opposed. Discussion: David Pyle said he is in favor of the project inj principle, but his hesitations are the amount oft the project and the uncertainty oft the endj project. Billl Maguire said he believes everyone isi in favor of thej project but the amount ofr money is tremendous. Rick Flinn asked what it would do to other parks by taking the amount of money for this project. LaDonna Allen said there are already ARPA funds set aside for playground equipmenti in Center Creek and at the beginning ofther next budget year we willl have more income LaVigne-yes, McAfee-yes, Flinn-yes, Spencer-yes, Allen-yes, Burns-no, Maguire-yes, Pyle-no. Motion on Ordinance #23-35 was approved by roll call vote, signed by thel Mayor, attested by the City Clerk and made a part oft the permanent records of the City of  seconded. All in favor. No opposed.  prices have only gone up since then.  and Crystal Winkfield said that could take up to six months to approve.  60' and with the changes would be 30' x6 60'.  alone.  in those funds. Carl Junction.  Rick Flinn motioned to put it on final passage. Bob McAfee seconded. Alli in favor. No opposed.    REPORTS  The Council reviewed the Administration report. Steve Lawver asked what the decision was for Coffee andI Donuts in October. Public Works report- - David Pyle thanked the public works employees for supporting the Bluegrass Festival and helping the Police Dept. report - Rick Flinn askedi ifa decision had been made on the Wi-Fi for the vehicles and Steve Lawver said we't re just waiting on getting quotes for thei monthly fees. Chief McCall said hel has multiple quotes and he would like tol have another budget meeting to figure out aj plan of action toi implement some oft the changes. LaDonna Allen said she would be unavailable until the 17th  The consensus was October 28th 9-11 am.  event be successful.  or 18+h. Steve Lawvers said the 18th at 4:15 pm would be the! best time.  COMMITTEE REPORTS  Budget/Finance: LaDonna Allen said there will be a budget committee meeting on October 18th at 4:15 pm. LaDonna Allen Human Resources: Roger Spencer said there was a meeting earlier today on police staffing. He said no decisions were made Economic Development: Hollie LaVigne had nothing to report but said she would like to: set aj joint meeting with the budget David Pyle asked if there was an update on hiring someone to clean the Community Center and Police Department and Steve Mike Burns said the ordinance was approved earlier for the Lakeside Park project and wants to make sure the Board of Aldermen are getting what they want out of the project since reducing the size of the pavilion only reduced the contract amount by a small amount. Steve Lawver said all changes would have to be approved in an ordinance before any were made. Rick Flinn said he wants as much as possible reallocated to the playground equipment. Mike Talley asked ift the costs listed as TBD would be available LaDonna Allen asked if Steve Lawver met with Waters Edge and Steve Lawver said yes and a draft of thei findings should be Alaina Wright said the folding machine in City Hall needed to be replaced because the current machine was not meant to do the volume we. have now. She said Pitney Bowes has a Relay 3500 that is intended to fold and stuff 20,000 pieces per month which would easily meet our demands and the purchase price would be! $10,154.40 plus an annual service fee of $1,056.00. Alaina Wright said the lease for the current machine wouldn'tbe eligible to cancel until next year but the machine we have now will not make it that David Pyler motioned to approve the purchase of thel Relay 35001 machine. Rick Flinn seconded. Hollie LaVigne, Bobl McAfee, David) Pyle motioned to adjourn the meeting. Holliel LaVigne seconded. Alli in favor. No opposed. Meeting adjourned at 8:17  also said there was a budget meeting several weeks ago toj present the audit report and the report came back good.  Code/ Nuisance: Rick Flinn had nothing tor report.  and no votes were taken. committee soon.  Public Facilities & Planning: Mike Burns had nothing to report.  UNFINISHED BUSINESS  Lawver said the current contract with Jani-King doesn'tend for another nine months.  by the next meeting ift there were: a change order and Steve Lawver said yes.  available in around 30 days. NEW BUSINESS  long.  Rick Flinn, Roger Spencer, LaDonna Allen, and Bill Maguire were in favor. Mikel Burns was opposed.  ADJOURNMENT  PM.  Apims I aalnp  MAYOR